Project No. 2014 – 078 Ethiopia: Supporting the Ministry of Mines (SUMM) Project
Target start date: January – May 2016
Position: Ethiopian SUMM Project Coordinator
The Canadian International Resources and Development Institute (CIRDI) is a coalition of the University
of British Columbia (UBC), Simon Fraser University (SFU), and École Polytechnique de Montréal (EPM].
CIRDI’s mission is to improve, in a measurable way, the ability of developing countries to manage, and
benefit from their extractive sectors in order to catalyze sustainable economic growth and reduce
poverty. The Institute was established as a through a five year—2013-2018 – agreement with the
Department of Foreign Affairs Trade and Development (DFATD) to implement projects that secure
opportunities for developing countries to improve fiscal and regulatory governance, integrated resource
management and livelihoods and employment. CIRDI works with all levels of government to develop
training, tools and approaches that address their unique circumstances and needs. CIRDI’s portfolio is
managed through its operational Headquarters (HQ), at the University of British Columbia, Vancouver,
British Columbia, Canada.
The “Supporting the Ministry of Mines” (SUMM) in Ethiopia project is a five year, $15 million DFATD-
funded project lead by CIRDI. The project is designed to strengthening the capacity and organizational
management of Ethiopia’s Ministry of Mines at operational and strategic levels. The project’s ultimate
objectives are to improve resource governance and sustain investment in Ethiopia’s mineral sector.
The project aims to enhance the quality of data, data acquisition capacity of the Geological Survey of
Ethiopia (GSE), and strengthen mineral licensing and administration institutions of the MoM. Overall,
the project aims to design and implement priority capacity-building interventions, systems development
and organizational initiatives to support country-driven strategies to encourage increased revenue
generation and transparency, mitigation of negative environmental impacts and stimulation of
sustainable economic growth.
Tasks/Responsibilities:
The Ethiopian Project Coordinator will be responsible for providing administrative and logistical support
in Ethiopia to support the Inception phase. This includes coordinating the inception schedule,
supporting logistics of incoming inception team members, liaison with the Ministry of Mines, the DFATD
ECCO office, and supporting the process of the project setting up an office and securing legal status to
operate in Ethiopia
Specific tasks include:
Assisting with travel arrangements for Canadian inception team (letters of invitation, visas,
arrangement of local transportation, regional travel within Ethiopia).
Develop the schedule for the inception team members including working closely with the
Ministry on setting up meetings.
Arranging translation and other logistical support to inception team on the ground.
Liaising with and assisting with drafting of documents and agreements between CIRDI and the
Ministry of Mines and its Directorates (Licensing & Administration, Environmental and
Community Development, Gender Mainstreaming Management), Geological Survey of Ethiopia,
Ministry of Finance and Economic Development, Ethiopia.
Providing logistical support for organization and delivery of inception mission training
workshop(s), Project Steering Committee meetings; and other meetings for inception team
including sourcing venues and equipment, recording meeting minutes, preparation of briefing
materials.
Assisting with sourcing space for the project office.
Input into the tender posting for an Ethiopian HR service provider including supporting follow up
and liaison.
Input into the draft job descriptions for the local staff including: Finance Officer, Project Officer,
Administrative Assistant, Communications Officer, Drivers, Translators etc.
Assisting with set up of the local office in Addis Ababa, including bank accounts, legal
permissions, registration with relevant authorities and compliance with local law.
Providing sourcing information for the procurement of equipment for project office as well as
shipment of Canadian project team personal effects from Canada and related customs
requirements.
Support the Canadian Field Director with identifying appropriate home and related information.
Other tasks as may be required
Reporting to: the Director, Major Projects CIRDI and when in place the Canadian Field Director based in
Addis Ababa. Indirectly interacts with other CIRDI staff and all three coalition members.
Duration of assignment including start and end date: January 2016 – May 2016 (4 month contract)
Number of days: up to 86 days
Total Contract Value: TBD
Note: this position is open to Ethiopian nationals only.
Appendix A: Additional DFATD clauses as part of CIRDI’s contribution agreement
Appendix B: Confidentiality agreement
2CIRDI terms of reference for short term contractors
Appendix C: Invoice submission information
Appendix D: Timesheet reporting
Appendix E: CIRDI travel guidelines (most updated version online at http://cirdi.ca/resources/staff/)
Appendix F: Emergency contact and travel insurance
Appendix G: Branding, acknowledgement, media
Appendix H: UBC standard terms and conditions
Signature required: Yes, I have read and agree with the UBC Purchase Order – Standard Terms and
Conditions as outlined in Appendix H of this agreement:
Appendix I: One of the following as appropriate to your situation:
o Appendix Ia: EFT-Form-Cdn (electronic funds transfer for Canadian contractors and vendors)
o Appendix Ib: EFT-Form-US (electronic funds transfer for US contractors and vendors)
o Appendix Ic: Wire Transfer Form (wire transfer for funds to international contractors and
vendors)