Web versions of Carleton University policies are provided for your information and convenience. If there is a discrepancy between the web version and the official policy held by the originating/responsible department, the official policy will prevail. The policies listed here are of general application to the university. For internal policies applicable to specific departments, please consult those departments. Questions can be directed to the University Secretary.
Updates
Policies Listings
All policies are still in effect, unless superseded by a new version.
Legend: VPARC = Vice Presidents’ Academic and Research Committee, SMC = Senior Management Committee
| Policy | Approved | Revision Date | Functional Classification |
Approving Authority | Responsibility |
|---|---|---|---|---|---|
| 100% – 0% Cross Appointment Policy | October 2018 | October 2023 | Academic & Students | VPARC | Provost & VP Academic |
| Academic Accommodation Appeal Process for Students with Disabilities | May 2006 | May 2016 | Academic & Students | Senate | VP Students and Enrolment |
| Academic Consideration Policy for Students in Medical or Other Extenuating Circumstances | January 2024 | January 2029 | Academic & Students | Senate | Senate |
| Academic Governance | December 2022 | Governance | Senate | Senate | |
| Academic Integrity Policy | June 2021 | June 2028 | Academic & Students | Senate | VP Students and Enrolment |
| Academic Misconduct, Allegations of | September 2018 | September 2023 | Academic & Students | VPARC | VP Research and International |
| Academic Staff Hiring at Carleton University | January 2020 | March 2025 | Academic & Students | VPARC | Provost & VP Academic |
| Acceptable Use of Information Technology and Email | November 2023 | November 2028 | Information Management | SMC | ITS |
| Acceptable Use Policy for Information Technology (IT) | April 2023 | April 2024 | Administration | SMC | ITS |
| Access to Information and Privacy | September 2019 | September 2024 | Administration, Information Management | SMC | Privacy |
| Accessibility for Persons with Disabilities | April 2019 | April 2024 | Equity | SMC | Equity Services |
| Accommodation for Days of Action | May 2021 | May 2026 | Academic & Students | Senate | Provost & VP Academic |
| Accommodation for Student Activities | Academic & Students | Senate | Senate | ||
| Administration (Development and Revision) of University Policies | November 2018 | November 2023 | Administration | SMC | University Secretariat |
| Administrative Data Collection Access Usage Policy | March 2022 | March 2025 | Administration, Information Management, Safety and Security | SMC | ITS |
| Administrative Data Collection Access Usage Policy – Data Usage Protocol | September 2023 | Administration, Information Management, Safety and Security | SMC | ITS | |
| Administrative Leave Entitlement for Academic Management Group | October 2021 | October 2026 | Administration | VPARC | Provost & VP Academic |
| Adoption of Technology Enhanced Learning Resources | May 2019 | May 2024 | Academic & Students | VPARC | Teaching and Learning |
| Advancement Data Policy | June 2020 | June 2025 | Administration, Communications/External Relations, Information Management | SMC | Advancement |
| Advertising Policy | January 2022 | January 2027 | Communications/External Relations | SMC | University Communications |
| Alcohol and Cannabis Use Policy | December 2021 | December 2024 | Academic & Students, Administration, Buildings and Properties, Human Resources, Safety and Security | SMC | VP Students and Enrolment |
| Alteration, Repair and Maintenance of University Buildings and Outdoor Space | June 2021 | June 2026 | Buildings and Properties | SMC | FMP |
| Anti-Spam Compliance | September 2019 | September 2024 | Administration, Information Management | SMC | Privacy |
| Appointments In-Residence | September 2023 | September 2028 | Academic & Students | VPARC | Provost & VP Academic |
| Approval and Delegation of Authority | September 2020 | September 2025 | Administration, Financial Management | SMC | VP Finance and Administration |
| Asbestos Management Policy | March 2022 | March 2027 | Buildings and Properties, Safety and Security | SMC | Risk Management |
| Bank Accounts, University | January 2024 | February 2024 | Administration, Financial Management | SMC | Financial Services |
| Bicycles, E-Bikes, Rollerblades, Scooter and Skateboard Policy | June 2022 | June 2027 | Safety and Security | SMC | Campus Safety |
| Brand Identity Policy | January 2022 | January 2027 | Communications/External Relations | SMC | University Communications |
| Building Authorities Policy | March 2022 | March 2027 | Buildings and Properties | SMC | Campus Safety |
| Business Continuity and Resilience Policy | March 2023 | March 2028 | Safety and Security | SMC | Risk Management |
| Campus Emergency Phones | October 2022 | September 2027 | Safety and Security | SMC | Campus Safety |
| Campus Parking and Traffic | October 2019 | October 2024 | Buildings and Properties, Safety and Security | SMC | Campus Safety |
| Capital Debt Policy | March 2022 | March 2027 | Administration, Financial Management | Board | VP Finance and Administration |
| Capital Planning Policy/Process | February 2019 | February 2024 | Administration, Buildings and Properties, Financial Management | SMC | FMP |
| Card Access to Building and Labs | November 2022 | November 2026 | Safety and Security | SMC | Campus Safety |
| Carleton Top5 Policy | January 2022 | January 2027 | Communications/External Relations | SMC | University Communications |
| Carleton University Guideline on Impairment at Work | December 2023 | December 2024 | Human Resources, Safety and Security | SMC | Risk Management |
| Carleton University Research Centres | October 2020 | June 2022 | Academic & Students, Research | VPARC | VP Research and International |
| Cash/Cash Equivalent Handling | October 2019 | October 2024 | Financial Management | SMC | VP Finance and Administration |
| Chancellor’s Professors at Carleton University | September 2022 | September 2027 | Academic & Students | VPARC | Provost & VP Academic |
| Change of Name | February 2021 | February 2026 | Academic & Students, Administration, Human Resources | SMC | VP Students and Enrolment |
| Chemical Pesticide Use | August 2020 | August 2025 | Buildings and Properties | SMC | FMP |
| Closing due to Indoor Temperature Extremes | October 2018 | October 2023 | Administration, Buildings and Properties | SMC | FMP |
| Co-operative Education Option | November 2013 | November 2018 | Academic & Students | Senate | VP Students and Enrolment |
| Code of Conduct for Apparel Supplies & Trademark Licensees | September 2019 | September 2024 | Communications/External Relations, Financial Management | SMC | Financial Services |
| Commemorative Naming | February 2021 | February 2026 | Buildings and Properties, Communications/External Relations | Board | Advancement |
| Commercial and Supplemental Revenue-Generating Activities | November 2022 | November 2027 | Financial Management | SMC | Risk Management |
| Commercialization of University Intellectual Property | November 2022 | November 2027 | Research | VPARC | VP Research and International |
| Conference Services Space Booking Policy | February 2021 | February 2026 | Administration, Buildings and Properties | SMC | Housing & Residence Life Services |
| Conflict of Interest and Commitment | February 2016 | February 2021 | Academic & Students, Human Resources, Research | VPARC | Provost & VP Academic |
| Conflict of Interest and Commitment – Declaration Form | Academic & Students, Administration | VPARC | Provost & VP Academic | ||
| Coordinated Timetabling: Principles, Rules & Responsibilities | April 2023 | April 2027 | Academic & Students | VPARC | VP Students and Enrolment |
| Corporate Records and Archives | May 2019 | May 2024 | Administration, Information Management | SMC | Corporate Archives |
| Corporate Sponsorship | January 2024 | January 2029 | Communications/External Relations | SMC | Advancement |
| Cotutelle Policy and Agreement Form | June 2017 | June 2022 | Academic & Students | Senate | FGPA |
| COVID-19 Mandatory Vaccine Policy (Suspended Until Further Notice) | October 2021 | August 2022 | Safety and Security | SMC | General Counsel |
| COVID-19 Mask Policy (Suspended Until Further Notice) | April 2022 | Safety and Security, Students | SMC | VP Students and Enrolment | |
| Data Protection and Risk Management Policy | November 2023 | November 2028 | Information Management | SMC | ITS |
| Disconnecting from Work Policy | May 2022 | May 2027 | Human Resources | SMC | VP Finance and Administration |
| Domestic Animals on Campus | January 2019 | January 2024 | Buildings and Properties, Equity, Human Resources | SMC | FMP |
| Domestic Animals on Campus – Guidelines | Administration, Buildings and Properties, Equity, Human Resources | SMC | FMP | ||
| Dual Master’s Degree | June 2017 | June 2022 | Academic & Students | Senate | FGPA |
| Dual Undergraduate Degree Policy | February 2019 | February 2024 | Academic & Students | Senate | Provost & VP Academic |
| eCard Policy | September 2020 | September 2024 | Administration, Financial Management | SMC | Financial Services |
| Electronic Monitoring Policy | October 2022 | September 2027 | Human Resources | SMC | HR |
| Emergency Management Policy | March 2023 | March 2028 | Safety and Security | SMC | Risk Management |
| Emergency Notification System | November 2019 | November 2024 | Safety and Security | SMC | Campus Safety |
| Emeritus | September 2021 | September 2026 | Communications/External Relations, Governance | Board | University Secretariat |
| Endowment Fund Responsible Investing Policy | March 2023 | March 2025 | Financial Management, Governance | Board | Board |
| Environment and Sustainability Policy | March 2022 | March 2024 | Administration | SMC | FMP |
| Environmental Health and Safety Policy | December 2023 | December 2024 | Human Resources, Safety and Security | SMC | FMP |
| Equipment Inventory Policy | January 2023 | January 2028 | Financial Management | SMC | Financial Services |
| Evacuation Drills | October 2018 | October 2023 | Buildings and Properties, Safety and Security | SMC | FMP |
| Externally Sponsored and Internally Restricted Research Fund Creation and Amendments | September 2020 | September 2025 | Financial Management, Research | SMC | VP Research and International |
| Fair Dealing | November 2022 | November 2027 | Academic & Students, Administration, Research | VPARC | Library |
| Financial Fraud Prevention and Reporting Policy | March 2022 | March 2027 | Financial Management | SMC | Financial Services |
| Flag Protocol Policy | February 2021 | February 2026 | Buildings and Properties | SMC | President & Vice-Chancellor |
| Flexible Work Arrangements Policy | July 2023 | July 2026 | Human Resources | SMC | HR |
| Food Services Policy | April 2023 | April 2028 | Administration | SMC | Housing & Residence Life Services |
| Freedom of Speech | November 2018 | Academic & Students, Governance | Senate | Provost & VP Academic | |
| Fundraising Reporting | May 2021 | May 2026 | Communications/External Relations, Financial Management | SMC | Advancement |
| Galleria Space Booking Policy | February 2021 | February 2026 | Administration, Buildings and Properties | SMC | VP Students and Enrolment |
| Gambling Policy | June 2023 | June 2028 | Academic & Students, Administration, Buildings and Properties, Human Resources | SMC | VP Students and Enrolment |
| Gift Acceptance Policy | September 2023 | September 2028 | Administration, Communications/External Relations, Financial Management | SMC | Advancement |
| Gifts in Kind Policy | March 2022 | March 2027 | Administration | SMC | Advancement |
| Gifts, Recognition, & Donations (University Funded) | March 2023 | March 2028 | Administration | SMC | Financial Services |
| Hazard Reporting | September 2019 | September 2024 | Buildings and Properties, Human Resources, Safety and Security | SMC | FMP |
| Healthy Workplace | January 2021 | January 2026 | Administration, Human Resources | SMC | VP Finance and Administration |
| Hiring Policy, Professional Services Staff | March 2021 | March 2026 | Administration, Human Resources | SMC | VP Finance and Administration |
| Honorary and Affiliated Ranks | September 2023 | September 2028 | Academic & Students | VPARC | Provost & VP Academic |
| Honorary Degree Policy | June 2019 | Communications/External Relations | Senate | Senate | |
| Hospitality and Working Meal Expenses | January 2019 | January 2024 | Administration | SMC | Financial Services |
| Human Rights Policies and Procedures | May 2010 | Equity | Board | Equity Services | |
| Indirect Costs of Research | October 2023 | October 2028 | Financial Management, Research | SMC | VP Research and International |
| Information Technology Procurement Policy | November 2023 | November 2028 | Information Management | SMC | ITS |
| Internal Charges Policy | June 2023 | June 2024 | Financial Management | SMC | VP Finance and Administration |
| Internal Fundraising Policy | December 2022 | December 2027 | Administration, Financial Management | SMC | Advancement |
| Late Academic Program and Course Modifications | April 2016 | April 2021 | Academic & Students, Administration | Senate | Provost & VP Academic |
| Legal Advice and Charges | January 2021 | January 2026 | Administration | SMC | General Counsel |
| Medals Policy, Senate | August 2021 | Academic & Students | Senate | Senate | |
| News and Information Publications, Distribution of | September 2019 | September 2024 | Communications/External Relations | SMC | Campus Services |
| Nomination Protocol for Senate and its Committees | January 2009 | Governance | Senate | Senate | |
| Non-Endowed Funds Responsible Investing Policy | March 2023 | March 2025 | Financial Management, Governance | Board | Board |
| On-Campus Filming Policy | October 2022 | September 2027 | Administration, Financial Management | SMC | VP Finance and Administration |
| Open Access | September 2022 | September 2027 | Academic & Students, Research | VPARC | Library |
| Payments to Individuals and Business Entities | October 2020 | October 2025 | Administration, Financial Management | SMC | Financial Services |
| Personal Health Information Processing (PHIP) | September 2019 | September 2024 | Administration, Information Management | SMC | Privacy |
| Petty Cash Fund | January 2024 | January 2029 | Administration, Financial Management | SMC | Financial Services |
| Philanthropic Naming | March 2021 | March 2026 | Buildings and Properties, Communications/External Relations | Board | Advancement |
| Posthumous Academic Recognition | January 2017 | Academic & Students | Senate | Senate | |
| Posting Policy | January 2022 | January 2027 | Communications/External Relations | SMC | University Communications |
| Procurement Card Policy | December 2023 | December 2028 | Financial Management | SMC | Financial Services |
| Procurement Policy | November 2023 | November 2028 | Financial Management | SMC | Financial Services |
| Project Hero | June 2020 | June 2025 | Academic & Students | SMC | VP Students and Enrolment |
| Public Art | January 2021 | January 2026 | Administration, Buildings and Properties | SMC | CUAG |
| Recognition of Student Organizations | November 2020 | November 2025 | Academic & Students, Administration | SMC | VP Students and Enrolment |
| Remembrance Day | November 2010 | Administration | Senate | Senate | |
| Rescission of Degrees | October 2009 | Academic & Students | Senate | Senate | |
| Reservist Leave | September 2019 | September 2024 | Administration, Human Resources | SMC | VP Finance and Administration |
| Responsible Conduct of Research | March 2019 | March 2024 | Research | VPARC | VP Research and International |
| Retention and Removal of Course Related Data in LMS | February 2018 | February 2023 | Academic & Students, Administration | VPARC | Teaching and Learning |
| Retirement Fund Responsible Investing Policy | March 2023 | March 2025 | Financial Management, Governance | Board | Board |
| Risk Management Policy | April 2023 | October 2024 | Financial Management | SMC | VP Finance and Administration |
| Rooftop and Service Area Access | January 2024 | January 2029 | Buildings and Properties | SMC | FMP |
| Safety Info Alerts Policy | May 2023 | May 2028 | Safety and Security | SMC | Campus Safety |
| Senior Administrator Emeritus Policy | January 2022 | January 2027 | Administration | SMC | President & Vice-Chancellor |
| Sexual Violence Policy | June 2022 | June 2025 | Equity, Human Resources | Board | VP Students and Enrolment |
| Signature Stamp | February 2019 | February 2024 | Administration | SMC | VP Finance and Administration |
| Signing Authorities Policy | November 2023 | November 2028 | Administration, Financial Management, Research | Board | VP Finance and Administration |
| Student Accounts with a Debit Balance | February 2021 | February 2026 | Academic & Students, Financial Management | SMC | Financial Services |
| Student and Visitor Trespass from University Property | October 2020 | October 2025 | Academic & Students, Administration, Safety and Security | SMC | VP Students and Enrolment |
| Student Communication Policy | October 2020 | October 2025 | Academic & Students, Administration, Communications/External Relations | SMC | VP Students and Enrolment |
| Student Parental Leave Policy | March 2021 | March 2026 | Administration, Human Resources | SMC | VP Students and Enrolment |
| Student Rights and Responsibilities | December 2020 | December 2025 | Academic & Students, Administration, Equity | SMC | VP Students and Enrolment |
| Survey | April 2017 | April 2022 | Administration, Research | VPARC | OIRP |
| Tobacco Smoking and Cannabis Consumption on Campus | September 2023 | September 2028 | Administration, Buildings and Properties, Safety and Security | SMC | Risk Management |
| Travel and Related Expenses Policy | April 2023 | April 2028 | Administration | SMC | Financial Services |
| Tuition Refunds upon a Student’s Death | December 2023 | December 2028 | Academic & Students | SMC | VP Students and Enrolment |
| Tunnel Carts Policy | March 2022 | March 2027 | Buildings and Properties, Safety and Security | SMC | Risk Management |
| University Information Technology (IT) Security Policy | November 2023 | November 2028 | Information Management | SMC | ITS |
| University Operating and Capital Reserves Policy | November 2023 | June 2028 | Administration, Financial Management | Board | Financial Services |
| Use of External Audit for Non-Audit Services Policy | June 2022 | June 2027 | Administration, Financial Management | Board | VP Finance and Administration |
| Video Recording Surveillance Policy | December 2022 | December 2027 | Safety and Security | SMC | Campus Safety |
| Visiting Appointments Policy | November 2020 | November 2025 | Academic & Students, Communications/External Relations | VPARC | Provost & VP Academic |
| Vulnerable Sector Screening | February 2020 | February 2025 | Administration, Human Resources | SMC | CUAG |
| Weapons | January 2021 | January 2026 | Safety and Security | SMC | Campus Safety |
| Web Calendar Submission | January 2022 | January 2027 | Administration, Communications/External Relations | SMC | University Communications |
| Web Content | June 2018 | June 2023 | Administration, Communications/External Relations, Information Management | SMC | ITS |
| Workplace Harassment Prevention Policy | December 2023 | December 2024 | Equity, Human Resources | SMC | FMP |
| Workplace Violence Prevention Policy | December 2023 | December 2024 | Equity, Human Resources, Safety and Security | SMC | FMP |