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Frequently Asked Questions

General

  1. How do I know which courses to take for my program?

It is the responsibility of the student to review and understand their audit prior to registration. Audits can be run easily through the “MyAudit” feature of Carleton Central.

By viewing their audit, students are able which degree requirements you have remaining in your program. Find assistance in reading your audit here.

The Carleton University Undergraduate Calendar also lists all program requirements.

  1. How many courses should I take to be a full time student? 

For degree students, 2.5 credits per term is a full course load.  Full Time status, academically, is registration in a minimum of 1.5 credits per term, however the definition of full time can differ depending on your inquiry and the nature of the service office (e.g. tuition fees, OSAP etc..)  Please ensure you check with the office in question to confirm. (e.g. Business Office, Awards Office).

  1. Courses that I would like to take are full. What now?

Carleton Central provides access to courses on a first come first serve basis, with priority given to students who meet all of the prerequisites for classes. The capacity of a course cannot be overridden. If a course is full students are encouraged to keep checking on Carleton Central to see if a space becomes available.

  1. I am missing a prerequisite for a course I am required to take. What can I do?

To ensure the academic success of our students, it is imperative that students meet any prerequisites for courses they wish to take. In the event a student is missing a prerequisite however feels they reason to override that prerequisites (ie: if you have taken transfer credits at another institution) you may submit an Override Request through the Main Menu of Carleton Central.

  1. I have submitted an override. How long will it take to find out if I have been accepted?

Override requests are addressed in the order that they are received with priority given to students meeting the department and course prerequisites. Override decisions are provided only via connect email, and permission will not be granted in person or over the phone. University wide, students can expect a 5-7 business day wait on all override requests.

  1. I have received a “link error” when registering. What does this mean?

If you have received a “link error” message, it means that there are linked components to the course you are trying to add. In addition to the lecture there is a discussion group, a lab, or a tutorial, etc. You must add both sections simultaneously to be successful in adding the course.

Here is an example of a course with a linked component:

COMM 1101 A = the lecture
COMM 1101 A1, 1101 A2, 1101 A3 etc. = the possible tutorial groups

Please note that if you are registering in section A of the lecture, then you must register in an A (e.g. A3) section of the linked component. If you are in Section B, you would choose a tutorial from B1, B02 etc. If one of the components is closed (i.e. full), you will continue to get a link error as the system does not recognize this section as being added to your schedule. If this error is also displayed with another error, see the description of that error in the Online Help.

  1. I have missed the deadline to register into a course and require it as part of my degree. Is there anything I can do?

It is the responsibility of the student to complete all registration action within the published dates of the University as provided by the Registrar’s office. If a significantly extenuating circumstance has prevented you from completing your registration prior to the deadline, you may petition the regulation through the Registrar’s Office. Please attend the Registrar’s Office in 300 Tory Building to collect a “Late Registration Petition” form. Both the Department and the instructor must sign their approval on this form, and the instructor must indicate that a plan for catching up on missed work has been discussed. Once completed, you must submit the petition and the late registration request form to the Registrar’s Office, 300 Tory Building. Each decision is reviewed on a case by case basis and significant documentation is required to support your request.

  1. How can I change a program element? (ie: add a minor, switch or add a major, declare a concentration)

If you are wishing to make changes to your existing degree program, you can submit a Change of Program Elements request through Carleton Central. This form is used to add a minor or concentration, or switch or add a major within your current degree.

If you are looking to change your degree completely (e.g. Bachelor of Arts to Bachelor of Social Work) you must apply through Admissions for an Internal Degree Transfer. Find more information regarding degree program changes here.

  1. When are grades released?

When exactly your grade is available depends on how quickly your instructor submits the grades for the course. The instructor generally has 10 calendar days after the date of the final examination to submit final grades. Once submitted, it will take a few days for the final grades to be approved by the departmental chair and the dean of the faculty that your course falls under.

When final grades are approved and entered into our computer system, you will be able to see your grade on Carleton Central. To do this, log into Carleton Central and select “Display Grades” in the main menu under Student Services > Student Records. You will then be asked to select the term (i.e. year and semester) that you wish to view. Since you can view all grades from any previous academic session, remember to select the most recent term to see your latest grades.

Only courses with final grades will appear, so don’t be alarmed if one or two of your courses aren’t listed. The final grade for the course may not be available yet. Also, if you owe the University money for any outstanding tuition balances, access to your final grades will be withheld until you have completed the payment. Please also note that Carleton Central reports final grades only. Mid-term and/or assignment grades can be obtained through your instructor.

  1. How do I defer an exam?

Deferrals of exams are reserved for extenuating circumstances and require substantial medical documentation. Specific information regarding Deferred exams, including the application process and deadlines for submitting a deferral request, can be found here. For more information please contact the Registrar’s Office at 613-520-3500 or registrar@carleton.ca

Audit

  1. What is a program element and how many can I have?

Program elements are the Majors, Minors, Concentrations and Specializations that you have included in your degree.

In addition to your Major(s), the maximum number of allowed program elements in your degree (i.e. the combined number of Minors, Concentrations or Specializations) is two.

Note: Neither the co-op option nor the Mention Français are considered program elements. 

  1. Where can I find my audit and how do I read it?

Your audit is available 24/7 through Carleton Central. It is found under the “My Audit” feature. There is a walk through guide on how to read and interpret your audit.

  1. Can a course satisfy more than one degree requirement?

Yes. A course can satisfy more than one degree requirement. For example, a 3000-level course successfully completed in your Major may satisfy one (or more) of the following requirements:

  • Breadth (depending on the course subject)
  • Residency (the number of credits you need to complete at Carleton)
  • Advanced Credits
  • Minor requirements
  • Concentration requirements
  1. A course does not appear in the correct place on my audit. What should I do?

Program changes, exchanges or transfers may alter how courses are sitting in the audit. If any course does not appear to be included in the location where you think it should be, email your advisor. Your advisor will review the audit and make any needed adjustments.

  1. What happens if I repeat a course? How will this affect my CGPA?

When you repeat a course, the original course attempt and grade are bumped out of your degree and are moved to a section of your audit called “COURSES SET ASIDE”. Both grades will always appear on your transcript, but only the most recent grade will be included in your audit and your CGPA calculation.

The advantage of repeating and completing a course with a better grade is that the old grade will no longer count towards your CGPA(s). However, if after repeating the course you earn the same or a lower grade, the most recent grade (even if it’s lower) will be used in your CGPA.

  1. How can I calculate my CGPA?

Your overall CGPA is the sum of all of the grade points divided by the number of credits completed. Your major GPA follows the same calculation using courses which have been included in your major. Your CGPA is most accurately found by consulting your Student Audit which is available through Carleton Central using the “MyAudit” feature. If you would like to calculate your CGPA, the Student Academic Success Centre’s website offers a good walk through on how to do it correctly.