Audit FAQs

If you have successfully added a course it will appear on your audit as a current (CUR) course.

If you have successfully dropped a course prior to the academic drop deadline, it will no longer appear on any of your academic records (including your audit).

When you repeat a course, the original course attempt and grade are bumped out of your degree and are moved to a section of your audit called “COURSES SET ASIDE”. Both grades will always appear on your transcript, but only the most recent grade will be included in your audit and your CGPA calculation.

The advantage of repeating and completing a course with a better grade is that the old grade will no longer count towards your CGPA(s). However, if after repeating the course you earn the same or a lower grade, the most recent grade (even if it’s lower) will be used in your CGPA.

It goes without saying that failing one or more courses will negatively impact your CGPA(s).  A low CGPA could result in negative academic standing.

Please refer to the Undergraduate Calendar for more information.

TR – Transfer Course
CUR – Current Course
LOP – Letter of Permission
CLP – Current Letter of Permission
CUO – Current University of Ottawa Course
EXC – Exchange Course
RP – Repeated Course
ABS – Absent from a Final Exam (equivalent to an F)
FND – Failure with No Deferred Examination Allowed (equivalent to an F)
DEF – Deferred Exam

These and more abbreviations can be found in the legend at the end of your audit.

Yes. A course can satisfy more than one degree requirement. For example, a 3000-level course successfully completed in your Major may satisfy one (or more) of the following requirements:

• Breadth (depending on the course subject)
• Residency (the number of credits you need to complete at Carleton)
• Advanced Credits
• Minor requirements
• Concentration requirements
  

An audit is your guide to completing your degree requirements and is available through Carleton Central 24 hours a day, 7 days a week. It is considered an unofficial document that records:

• Your degree title (for example, BA Honours English)
• Any program elements (Majors, Minors, Concentrations, Specializations)
• Courses that you have attempted and are currently registered in
• Your final grades
• Your Cumulative Grade Point Averages (CGPA’s) for each program element
• Your academic standing
• The number of credits you have to complete for graduation

Your transcript is a permanent and official record of your academic history. You must make an official request to the Registrar’s Office to obtain your transcript. Your transcript records:

• Any degrees, certificates and/or diplomas earned from Carleton University
• All courses you have completed (passed, failed, or repeated)
• All the grades you have received and their corresponding grade point value
• The course title and the year it was completed
• All of your Academic Performance Evaluation decisions
• Any academic awards you have achieved (e.g. scholarships, Dean’s list, medals, etc)

If you’re applying to another university (for undergraduate, graduate, or other professional programs) your transcript is the document that is used to determine your eligibility for admission.

Program elements are the Majors, Minors, Concentrations and Specializations that you have included in your degree.

In addition to your Major(s), the maximum number of allowed program elements in your degree (i.e. the combined number of Minors, Concentrations or Specializations) is two.

Note: Neither the co-op option nor the Mention Français are considered program elements.

The maximum number credits you are able to register for is as follows:

• 2.5 credits in the fall term
• 2.5 credits in the winter term
• 1.0 credit in each of the early and late summer terms ; 2.0 credits in the summer term in total

In order to qualify for a course overload you must have:

1. Completed  at least 4.0 credits at Carleton and
2. Achieved a minimum overall Cumulative Grade Point Average (CGPA) of 7.0 (B-).If you meet these requirements you can automatically register on Carleton Central for an additional 0.5 credit in the Fall and Winter terms and either the early or late period of the summer term.

If you want to ensure that your current registration will lead to graduation at the end of the year, check your audit. If you are registered in your final credits for your degree, your audit will read (within the first few lines, above your year standing) “ALL REQUIREMENTS COMPLETED – IN PROGRESS COURSES USED”.

If you have added Hypothetical Courses and want to check to see if your hypothetical registration would lead to graduation at the end of the year, check your audit. If you are hypothetically registered in your final credits for your degree, your audit will read (within the first few lines above your year standing) “ALL REQUIREMENTS MET – HYPOTHETICAL AND/OR IN PROGRESS COURSES USED”

If you have already completed all of your courses and want to check to see if your application for graduation will be approved, you can also check your audit. If you have completed all of your degree requirements, your audit will read (within the first few lines, above your year standing) “ALL REQUIREMENTS IDENTIFIED BELOW HAVE BEEN SATISFIED”.

Due to the unprecedented challenge posed by COVID-19, the Carleton University Senate approved the use of Satisfactory (SAT) and Unsatisfactory (UNS) grades for the winter 2020 term. Students now have the choice, at their discretion, to convert any or all of their passing winter 2020 term grades to the alternative notation SAT.  For more information on this alternate grading measure, please visit our SAT/UNS Frequently Asked Questions page.

You can use the Hypothetical Course(s) and Grade(s) option in your audit to determine how opting for SAT instead of a letter grade will impact your progress in your program, your CGPAs, your graduation eligibility if you have applied to graduate, and so on.

1. Run and view and audit like you normally would.
2. On the left-hand side of the audit, you will notice a ‘Hypothetical Courses’ section. At the bottom of this section, you will see ‘Courses to add’ and a blank box beside it.
3. Add a course or courses for which you wish to see how a grade of Satisfactory (SAT) or Unsatisfactory (UNS) will impact your program.  Enter each course you would like to review and click ‘Go’.  The course(s) will now appear in your Hypothetical Courses list.
4. For each course for which you wish to add a hypothetical grade in order to test how it will affect your program, you can click on it to access the ‘Edit Your Course’ feature.  To test how a notation of SAT will impact your program, click on the Grade dropdown field and select ‘HSAT’.  Now click ‘Submit Edit’.  You can repeat this step for any hypothetical course you would like to add a hypothetical grade to.  Assigning grades to the hypothetical course(s) will determine how your CGPAs will change if you obtain that grade.
5. Once you are finished adding hypothetical courses and grades, go back to MyAudit in Carleton Central and click ‘submit an audit.’
6. Check the ‘include hypothetical courses?’ box and click ‘run an audit.’
7. Click on ‘view submitted audits’ and double click on the red link to view your audit with hypothetical grades.  You should now see the hypothetical courses sitting in your audit in place of your actual registration, where the hypothetical courses will count in your program, and the effect on your CGPAs.

When using the hypothetical courses tool on your audit, if courses appear to be set aside, are sitting incorrectly in your degree requirements, or if you require assistance in making a decision on whether to select SAT grades over letter grades, please feel free to contact the Academic Advising Centre once all of your final grades have been posted. They are happy to assist you with reviewing your audit, and providing you with recommendations to help you with your decision.

NOTE: All hypothetical courses will remain on your audit until you delete them. If you do not delete them your audit would be inaccurate in showing how many credits you have remaining. You can delete hypothetical courses by selecting the course that you want to delete (place a checkmark beside the course you want to delete) and clicking the “delete hypothetical courses” button. The courses will remain on the audit until another audit is run.