{"id":2543,"date":"2021-03-15T10:53:18","date_gmt":"2021-03-15T14:53:18","guid":{"rendered":"https:\/\/carleton.ca\/brightspace\/instructors\/?page_id=2543"},"modified":"2023-11-03T14:46:00","modified_gmt":"2023-11-03T18:46:00","slug":"importing-exporting-grades","status":"publish","type":"page","link":"https:\/\/carleton.ca\/brightspace\/instructors\/importing-exporting-grades\/","title":{"rendered":"Importing\/Exporting Grades"},"content":{"rendered":"<p>You can enter grades into a spreadsheet and import them into D2L Brightspace using a .<em>csv, .tsv<\/em> or <em>.txt<\/em> file. You can also create new grade items through an import file by adding a column to the file. Any grades you import for discussion grade items and assignment grade items are also synchronized back to Discussions and Assignments. To view an example of a .<em>csv<\/em> file that is ready for importing, see the <a href=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Grades_Sample_Import_File.csv\">Sample Import File<\/a>.<\/p>\n<table style=\"width: 100%; border-collapse: collapse; border-style: solid; border-color: #bababa; height: 48px;\" border=\"1\">\n<tbody>\n<tr style=\"height: 24px;\">\n<td style=\"width: 100%; border-style: solid; background-color: #f5f5f5; border-color: #dcdcdd; height: 24px;\"><strong>NOTES:<\/strong><\/td>\n<\/tr>\n<tr style=\"height: 24px;\">\n<td style=\"width: 100%; border-style: solid; border-color: #dcdcdd; height: 24px;\">\n<ul>\n<li>Only Numeric, Pass\/Fail, Selectbox, and Text grade items, and the Final Adjusted Grade can be imported.<\/li>\n<li><strong>The import file must follow a standard format. See D2L&#8217;s <a href=\"https:\/\/community.d2l.com\/brightspace\/kb\/articles\/3538-importing-grades#:~:text=You%20can%20enter%20grades%20in,a%20column%20to%20the%20file.\">File Format for Importing Grades<\/a> for more information.<\/strong><\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3>Export Grades<\/h3>\n<p><em>You can export grades from your Brightspace gradebook to an Excel or CSV file.<\/em><\/p>\n<ol>\n<li><span data-contrast=\"auto\">Log into <a href=\"https:\/\/brightspace.carleton.ca\/\">Brightspace<\/a> using your <\/span><i><span data-contrast=\"auto\">MyCarletonOne<\/span><\/i><span data-contrast=\"auto\">\u00a0credentials.<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<li>On the\u00a0<em>Brightspace<\/em>\u00a0homepage, locate your course in one of the following ways:\n<ul style=\"list-style-type: circle;\">\n<li>Select the course tile under the <em>My Courses\u00a0<\/em>widget.<\/li>\n<li>Select the <b>Course Selector Grid\u00a0<\/b><i><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/carleton.ca\/culearnsupport\/students\/wp-content\/uploads\/Screen-Shot-2020-11-02-at-8.15.40-PM.png\" width=\"22\" height=\"20\" data-imagetype=\"External\" \/>\u00a0<\/i>and select the course from the drop-down menu. If you are enrolled in more than 20 courses, you can search for the course name using the search bar.<\/li>\n<\/ul>\n<\/li>\n<li data-leveltext=\"%1.\" data-font=\"Calibri\" data-listid=\"24\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">In the navbar, select <\/span><b><span data-contrast=\"auto\">Progress<\/span><\/b><span data-contrast=\"auto\">.<br \/>\n<\/span><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-8393\" src=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Navbar-With-Progress-Callout.png\" alt=\"Screenshot of Brightspace navbar with red callout around Progress.\" width=\"924\" height=\"144\" srcset=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Navbar-With-Progress-Callout.png 924w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Navbar-With-Progress-Callout-240x37.png 240w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Navbar-With-Progress-Callout-400x62.png 400w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Navbar-With-Progress-Callout-160x25.png 160w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Navbar-With-Progress-Callout-768x120.png 768w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Navbar-With-Progress-Callout-360x56.png 360w\" sizes=\"(max-width: 924px) 100vw, 924px\" \/><\/li>\n<li data-leveltext=\"%1.\" data-font=\"Calibri\" data-listid=\"24\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">In the drop-down menu, select <\/span><b><span data-contrast=\"auto\">Grades<\/span><\/b><span data-contrast=\"auto\">. <\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true,&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"%1.\" data-font=\"Calibri\" data-listid=\"24\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\">Select the <strong>Enter grades <\/strong>tab.<br \/>\n<img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-2731 size-full\" src=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/enter-grades4.png\" alt=\"Screenshot of the Enter Grades tab.\" width=\"979\" height=\"195\" srcset=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/enter-grades4.png 979w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/enter-grades4-240x48.png 240w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/enter-grades4-400x80.png 400w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/enter-grades4-160x32.png 160w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/enter-grades4-768x153.png 768w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/enter-grades4-360x72.png 360w\" sizes=\"(max-width: 979px) 100vw, 979px\" \/><\/li>\n<li data-leveltext=\"%1.\" data-font=\"Calibri\" data-listid=\"24\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\">Select <strong>Export<\/strong>.<\/li>\n<li data-leveltext=\"%1.\" data-font=\"Calibri\" data-listid=\"24\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\">Configure the following export options:\n<ul>\n<li><em>Export Grade Items for:<\/em> Select <strong>All Users<\/strong> or <strong>Groups<\/strong> from the drop-down menu.<\/li>\n<li><em>Key Field:<\/em>\u00a0<strong>Org Defined ID\u00a0<\/strong>is selected by default, meaning that the export will identify students by their ID. You can select <em>username<\/em>, or <em>both<\/em> to customize the export.<br \/>\n<table style=\"height: 24px; width: 100%; border-collapse: collapse; border-style: solid; border-color: #dcdcdd;\" border=\"1\">\n<tbody>\n<tr style=\"height: 24px;\">\n<td style=\"width: 100%; background-color: #f5f5f5; height: 24px; border-style: solid; border-color: #dcdcdd;\"><strong>NOTE:\u00a0<\/strong>If you intend to import the file back into the same or another course page, select the\u00a0<b>Both<\/b>\u00a0option for the exported document. Brightspace requires both key fields to complete the import.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/li>\n<li><em>Grade Values:<\/em>\u00a0<strong>Points grade\u00a0<\/strong>is selected by default.<\/li>\n<li><em>User Details:<\/em> Select any additional identification options you want to include in the export.<\/li>\n<\/ul>\n<\/li>\n<li data-leveltext=\"%1.\" data-font=\"Calibri\" data-listid=\"24\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\">Scroll down to <em>Choose Grades to Export<\/em>, then select or deselect the <strong>grade items<\/strong> you want to export.<br \/>\n<img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-2738\" src=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/choose-grades-to-export.png\" alt=\"Screenshot of the Choose Grades to Export section with sample grade items selected.\" width=\"590\" height=\"235\" srcset=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/choose-grades-to-export.png 979w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/choose-grades-to-export-240x96.png 240w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/choose-grades-to-export-400x159.png 400w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/choose-grades-to-export-160x64.png 160w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/choose-grades-to-export-768x306.png 768w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/choose-grades-to-export-360x143.png 360w\" sizes=\"(max-width: 590px) 100vw, 590px\" \/><\/li>\n<li data-leveltext=\"%1.\" data-font=\"Calibri\" data-listid=\"24\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\">Select <strong>Export to CSV<\/strong> or <strong>Export to Excel<\/strong>.<\/li>\n<li data-leveltext=\"%1.\" data-font=\"Calibri\" data-listid=\"24\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\">When the export is complete, select <strong>Download<\/strong>.<br \/>\n<img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-8866 size-full\" src=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Export-Grades.png\" alt=\"Screenshot of the Download button in the Export Grades section.\" width=\"978\" height=\"563\" srcset=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Export-Grades.png 978w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Export-Grades-240x138.png 240w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Export-Grades-400x230.png 400w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Export-Grades-160x92.png 160w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Export-Grades-768x442.png 768w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Export-Grades-360x207.png 360w\" sizes=\"(max-width: 978px) 100vw, 978px\" \/><\/li>\n<\/ol>\n<p><em>You will now be able to open the exported file on your computer. Where you access the downloaded file is dependent on your Operating System and browser.\u00a0<\/em><\/p>\n<h3>Prepare Your File for Import<\/h3>\n<table style=\"height: 44px; width: 100%; border-collapse: collapse; border-style: solid; border-color: #e08290;\" border=\"1\">\n<tbody>\n<tr style=\"height: 44px;\">\n<td style=\"width: 100%; background-color: #f7e4e7; border-style: solid; border-color: #e08290; height: 44px;\"><strong>WARNING:\u00a0<\/strong>The import file must follow a standard format. See D2L&#8217;s <a href=\"https:\/\/community.d2l.com\/brightspace\/kb\/articles\/3538-importing-grades#:~:text=You%20can%20enter%20grades%20in,a%20column%20to%20the%20file.\">File Format for Importing Grades<\/a><span style=\"font-family: inherit; font-size: inherit;\"> for more information.<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<ol>\n<li>Save your Excel workbook (e.g., your .xlsx file) as a .<em>csv<\/em> file by selecting <strong>File &gt; Save As<\/strong>.<strong><br \/>\n<\/strong><\/li>\n<li>Select the <em>file format<\/em> extension <strong style=\"font-family: inherit; font-size: inherit;\">.csv,<\/strong> then select <strong>Save<\/strong>.<br \/>\n<strong style=\"font-family: inherit; font-size: inherit;\"><img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-2734\" src=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/csvexample.png\" alt=\"Screenshot of .csv format selected in the File Format field.\" width=\"641\" height=\"208\" srcset=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/csvexample.png 979w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/csvexample-240x78.png 240w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/csvexample-400x130.png 400w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/csvexample-160x52.png 160w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/csvexample-768x249.png 768w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/csvexample-360x117.png 360w\" sizes=\"(max-width: 641px) 100vw, 641px\" \/><\/strong><\/li>\n<\/ol>\n<h3>Import Grades<\/h3>\n<table style=\"height: 24px; width: 100%; border-collapse: collapse; border-style: solid; border-color: #dcdcdd;\" border=\"1\">\n<tbody>\n<tr style=\"height: 24px;\">\n<td style=\"width: 100%; background-color: #f5f5f5; height: 24px; border-style: solid; border-color: #dcdcdd;\"><strong>NOTE:\u00a0<\/strong>If you are exporting and importing grades across course pages for a full-credit course, there are various settings that may need to be adjusted depending on how your gradebooks are set up. Please <a href=\"https:\/\/itsjira.carleton.ca\/servicedesk\/customer\/portal\/15\">contact TLS<\/a> to request a consultation.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<ol>\n<li><span data-contrast=\"auto\">Log into <a href=\"https:\/\/brightspace.carleton.ca\/\">Brightspace<\/a> using your <\/span><i><span data-contrast=\"auto\">MyCarletonOne<\/span><\/i><span data-contrast=\"auto\">\u00a0credentials.<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<li>On the\u00a0<em>Brightspace<\/em>\u00a0homepage, locate your course in one of the following ways:\n<ul style=\"list-style-type: circle;\">\n<li>Select the course tile under the <em>My Courses\u00a0<\/em>widget.<\/li>\n<li>Select the <b>Course Selector Grid\u00a0<\/b><i><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/carleton.ca\/culearnsupport\/students\/wp-content\/uploads\/Screen-Shot-2020-11-02-at-8.15.40-PM.png\" width=\"22\" height=\"20\" data-imagetype=\"External\" \/>\u00a0<\/i>and select the course from the drop-down menu. If you are enrolled in more than 20 courses, you can search for the course name using the search bar.<\/li>\n<\/ul>\n<\/li>\n<li data-leveltext=\"%1.\" data-font=\"Calibri\" data-listid=\"24\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">In the navbar, select <\/span><b><span data-contrast=\"auto\">Progress<\/span><\/b><span data-contrast=\"auto\">.<br \/>\n<\/span><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-8393\" src=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Navbar-With-Progress-Callout.png\" alt=\"Screenshot of Brightspace navbar with red callout around Progress.\" width=\"924\" height=\"144\" srcset=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Navbar-With-Progress-Callout.png 924w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Navbar-With-Progress-Callout-240x37.png 240w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Navbar-With-Progress-Callout-400x62.png 400w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Navbar-With-Progress-Callout-160x25.png 160w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Navbar-With-Progress-Callout-768x120.png 768w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Navbar-With-Progress-Callout-360x56.png 360w\" sizes=\"(max-width: 924px) 100vw, 924px\" \/><\/li>\n<li data-leveltext=\"%1.\" data-font=\"Calibri\" data-listid=\"24\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">In the drop-down menu, select <\/span><b><span data-contrast=\"auto\">Grades<\/span><\/b><span data-contrast=\"auto\">. <\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true,&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"%1.\" data-font=\"Calibri\" data-listid=\"24\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\">Select the <strong>Enter grades <\/strong>tab.<br \/>\n<img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-2731 size-full\" src=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/enter-grades4.png\" alt=\"Screenshot of the Enter Grades tab.\" width=\"979\" height=\"195\" srcset=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/enter-grades4.png 979w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/enter-grades4-240x48.png 240w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/enter-grades4-400x80.png 400w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/enter-grades4-160x32.png 160w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/enter-grades4-768x153.png 768w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/enter-grades4-360x72.png 360w\" sizes=\"(max-width: 979px) 100vw, 979px\" \/><\/li>\n<li data-leveltext=\"%1.\" data-font=\"Calibri\" data-listid=\"24\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\">Select <strong>Import<\/strong>.<\/li>\n<li data-leveltext=\"%1.\" data-font=\"Calibri\" data-listid=\"24\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\">Select <strong>Choose file.<\/strong><\/li>\n<li data-leveltext=\"%1.\" data-font=\"Calibri\" data-listid=\"24\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\">Select the <strong><em>.<\/em>csv file<\/strong> you want to import, then select <strong>Open<\/strong>.<br \/>\n<table style=\"height: 24px; width: 100%; border-collapse: collapse; border-style: solid; border-color: #b3c3d1;\" border=\"1\">\n<tbody>\n<tr style=\"height: 24px;\">\n<td style=\"width: 100%; height: 24px; border-style: solid; border-color: #b3c3d1; background-color: #edf7fc;\"><strong>TIP:\u00a0<\/strong>You can opt to select the <em>Item Creation<\/em> checkbox if you would like to create a new grade item when an unrecognized item is found in your file.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/li>\n<li data-leveltext=\"%1.\" data-font=\"Calibri\" data-listid=\"24\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\">Select <strong>Continue<\/strong>. You will see a <em>Processing&#8230;<\/em> message while your file is loading.<\/li>\n<li data-leveltext=\"%1.\" data-font=\"Calibri\" data-listid=\"24\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\">You will see a page displaying any errors and warnings that were found. Select <strong>Continue<\/strong>.<\/li>\n<li data-leveltext=\"%1.\" data-font=\"Calibri\" data-listid=\"24\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\">You will see a preview of the new grades for each student. Select <strong>Import.<\/strong><\/li>\n<\/ol>\n<p><em>You will see an &#8220;Imported Successfully&#8221; message and your imported grades will appear under the Enter Grades tab of your gradebook.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>You can enter grades into a spreadsheet and import them into D2L Brightspace using a .csv, .tsv or .txt file. You can also create new grade items through an import file by adding a column to the file. Any grades you import for discussion grade items and assignment grade items are also synchronized back to [&hellip;]<\/p>\n","protected":false},"author":6,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","_mi_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":"","_links_to":"","_links_to_target":""},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.2 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Importing\/Exporting Grades - Instructor Support<\/title>\n<meta name=\"description\" content=\"You can enter grades into a spreadsheet and import them into D2L Brightspace using a .csv, .tsv or .txt file. 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