{"id":2800,"date":"2021-03-19T15:33:27","date_gmt":"2021-03-19T19:33:27","guid":{"rendered":"https:\/\/carleton.ca\/brightspace\/instructors\/?page_id=2800"},"modified":"2023-11-23T11:01:14","modified_gmt":"2023-11-23T16:01:14","slug":"setting-up-zoom-in-brightspace","status":"publish","type":"page","link":"https:\/\/carleton.ca\/brightspace\/instructors\/setting-up-zoom-in-brightspace\/","title":{"rendered":"Setting Up Zoom in Brightspace"},"content":{"rendered":"<p><span data-contrast=\"none\">Zoom is a an external web-conferencing tool that can be connected to a Brightspace course. Zoom syncs with registered Zoom.us accounts to provide instructors and students with access to the following:<\/span><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"21\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\">Meeting information,\u00a0including the ID and\u00a0date.<\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"21\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\">Meeting links to join your Zoom session.<\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"21\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\">Meeting Recordings.<\/li>\n<\/ul>\n<p><strong>\u2192For more Zoom in Brightspace instructions, see <a href=\"https:\/\/carleton.ca\/brightspace\/instructors\/managing-zoom-in-brightspace\/\">Managing Zoom in Brightspace<\/a>.\u00a0\u00a0<\/strong><\/p>\n<table style=\"height: 24px; width: 100%; border-collapse: collapse; border-style: solid; border-color: #dcdcdd;\" border=\"1\">\n<tbody>\n<tr style=\"height: 24px;\">\n<td style=\"width: 100%; background-color: #f5f5f5; height: 24px; border-style: solid; border-color: #dcdcdd;\"><strong>NOTE:\u00a0<\/strong>Zoom meetings joined via Brightspace are not hosted directly in the learning management system. Students will be prompted to join the meeting using their Zoom app.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<table style=\"height: 44px; width: 100%; border-collapse: collapse; border-style: solid; border-color: #e08290;\" border=\"1\">\n<tbody>\n<tr style=\"height: 44px;\">\n<td style=\"width: 100%; background-color: #f7e4e7; border-style: solid; border-color: #e08290; height: 44px;\"><strong>WARNING:\u00a0<i>The email you use to log in for<\/i><i>\u00a0Zoom\u00a0<\/i><i>must<\/i><\/strong><i><span data-contrast=\"none\"><strong>\u00a0match your Brightspace login email or you will receive an error<\/strong>.\u00a0<\/span><\/i><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2 aria-level=\"2\"><span data-contrast=\"auto\"><a id=\"schedule\"><\/a>Scheduling a Zoom Meeting within Brightspace<\/span><\/h2>\n<p>Zoom meetings can be scheduled directly in Brightspace. The process is similar to scheduling a new meeting in zoom.us or the Zoom app. This section will explain how to schedule a Zoom meeting in your Brightspace Zoom dashboard.<\/p>\n<ol>\n<li>Log in to <a href=\"http:\/\/carleton.brightspace.com\">Brightspace<\/a> with your <em>MyCarletonOne<\/em> credentials.<\/li>\n<li>On the\u00a0<em>Brightspace<\/em>\u00a0homepage, locate your course in one of the following ways:\n<ul style=\"list-style-type: circle;\">\n<li>Click on the course tile under\u00a0the\u00a0<em>My Courses\u00a0<\/em>widget.<\/li>\n<li>Click the\u00a0<b>Course Selector Grid\u00a0<\/b><i><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/carleton.ca\/culearnsupport\/students\/wp-content\/uploads\/Screen-Shot-2020-11-02-at-8.15.40-PM.png\" width=\"22\" height=\"20\" data-imagetype=\"External\" \/>\u00a0<\/i>and select the course from the drop-down menu. If you are enrolled in more than 20 courses, you can search for the course name using the search bar.<\/li>\n<\/ul>\n<\/li>\n<li data-leveltext=\"%1.\" data-font=\"\" data-listid=\"2\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">In the navbar, click <\/span><b><span data-contrast=\"auto\">Tools<\/span><\/b><span data-contrast=\"auto\">.<\/span><\/li>\n<li data-leveltext=\"%1.\" data-font=\"\" data-listid=\"2\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\">Select <strong>Zoom<\/strong> from the drop-down menu.<\/li>\n<li data-leveltext=\"%1.\" data-font=\"\" data-listid=\"2\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\">Click the <strong>Schedule a New Meeting<\/strong> button. You will be taken to the <em>Schedule a Meeting<\/em> page. <img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-4423 \" src=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Picture1-1.png\" alt=\"\" width=\"696\" height=\"235\" srcset=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Picture1-1.png 1518w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Picture1-1-240x81.png 240w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Picture1-1-400x135.png 400w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Picture1-1-160x54.png 160w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Picture1-1-768x259.png 768w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Picture1-1-360x121.png 360w\" sizes=\"(max-width: 696px) 100vw, 696px\" \/><\/li>\n<li><span data-contrast=\"none\">Enter the following meeting details:<\/span>\n<ol>\n<li><strong>Topic<\/strong> \u2013 Enter a meeting name.<\/li>\n<li><strong>Description\u00a0<\/strong>(Optional) \u2013 Enter a meeting description.<\/li>\n<li><strong>When<\/strong> \u2013 Select a date and start time for your meeting<\/li>\n<li><strong>Duration<\/strong> \u2013 Enter how long you estimate the meeting will take.<\/li>\n<li><strong>Recurring\u00a0<\/strong>(Optional) \u2013 Check this box if you plan on creating a recurring meeting. More options will appear for you to configure the date and time.<br \/>\n<table style=\"height: 24px; width: 100%; border-collapse: collapse; border-style: solid; border-color: #dcdcdd;\" border=\"1\">\n<tbody>\n<tr style=\"height: 24px;\">\n<td style=\"width: 100%; background-color: #f5f5f5; height: 24px; border-style: solid; border-color: #dcdcdd;\"><strong>NOTE:\u00a0<\/strong>Scheduling a Recurring Meeting with a &#8220;daily, &#8220;weekly&#8221;, or &#8220;monthly&#8221; recurrence will automatically create a corresponding entry in the Brightspace Calendar Tool. Scheduling a &#8220;recurring&#8221; meeting with &#8220;no fixed time&#8221; will NOT generate an entry in the calendar tool. Should you wish to add a &#8220;No Fixed Time&#8221; entry to the Calendar tool, you must enter it manually. If you have a Passcode set for a fixed meeting or a meeting with fixed recurrences,\u00a0ensure that the &#8220;Embed passcode in invite link for one-click join&#8221; is enabled in your personal settings at\u00a0<a href=\"https:\/\/carleton-ca.zoom.us\/profile\/setting\" target=\"_blank\" rel=\"noopener noreferrer\" data-auth=\"NotApplicable\" data-linkindex=\"2\">https:\/\/carleton-ca.zoom.us\/profile\/setting<\/a>\u00a0so that students joining through the Calendar entry are not required to know the passcode.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/li>\n<li><strong>Registration<\/strong> (Optional) \u2013 Check the <em>Required<\/em> box if you want participants to register for the meeting in advance.<\/li>\n<li><strong>Security<\/strong> &#8211; Enable or disable the following settings:\n<ul>\n<li><strong>Passcode<\/strong> &#8211; Select this option to enable a password for your meeting. If selected, you will be prompted to enter a meeting passcode.<br \/>\n<table style=\"height: 24px; width: 100%; border-collapse: collapse; border-style: solid; border-color: #dcdcdd;\" border=\"1\">\n<tbody>\n<tr style=\"height: 24px;\">\n<td style=\"width: 100%; background-color: #f5f5f5; height: 24px; border-style: solid; border-color: #dcdcdd;\"><strong>NOTE: <\/strong>When using a meeting Passcode, ensure that the &#8220;Embed passcode in invite link for one-click join&#8221; is enabled in your personal settings at\u00a0<a id=\"LPlnk974389\" href=\"https:\/\/carleton-ca.zoom.us\/profile\/setting\" target=\"_blank\" rel=\"noopener noreferrer\" data-auth=\"NotApplicable\" data-linkindex=\"1\">https:\/\/carleton-ca.zoom.us\/profile\/setting<\/a>.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/li>\n<li><strong>Waiting Room<\/strong> &#8211; Select this option to enable a waiting room for your meeting, If selected, the meeting host will need to manually admit participants into the meeting.<\/li>\n<li><strong>Require Authentication to Join: Carleton University Account \u2013 <\/strong>If enabled, participants who have not signed into Zoom using their MC1 credentials will not be able to join the meeting.<br \/>\n<table style=\"height: 24px; width: 100%; border-collapse: collapse; border-style: solid; border-color: #dcdcdd;\" border=\"1\">\n<tbody>\n<tr style=\"height: 24px;\">\n<td style=\"width: 100%; background-color: #f5f5f5; height: 24px; border-style: solid; border-color: #dcdcdd;\"><strong>NOTE:\u00a0<\/strong>We recommend enabling the &#8220;require authentication to join&#8221; setting for your Zoom meetings to ensure that only users who have securely signed in to their Carleton account can join. For instructions, see <a href=\"https:\/\/carleton.ca\/zoom\/zoom-privacy-and-security\/#sect3\">Zoom Privacy and Security<\/a>.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/li>\n<\/ul>\n<\/li>\n<li><strong>Video<\/strong> \u2013 Determine whether you want the meeting to start with video automatically on or off for the host and participants.<\/li>\n<li><strong>Audio<\/strong> \u2013 Determine whether participants can join via <em>telephone<\/em>, <em>computer audio<\/em>, or <em>both<\/em>. The default setting is both, which gives participants the option to join the meeting with audio connected either over the phone or their computer.<\/li>\n<li><strong>Meeting Options<\/strong> &#8211; Enable or Disable the following settings:\n<ul>\n<li><strong>Enable join before host<\/strong> (default setting) \u2013 This settings allows participants to join the meeting before the host. Deselect the checkbox if you do not want participants to join before the you launch the meeting as the host.<\/li>\n<li><strong>Mute participants upon entry<\/strong> \u2013 Selecting this box automatically mutes participants\u2019 audio when they join the meeting. Participants can unmute themselves at any time once they have joined the meeting.<\/li>\n<li><strong>Use Personal Meeting ID<\/strong> &#8211; Select this option if you want to use your Personal Meeting ID. If you do not select this option, a unique meeting ID will be generated.<\/li>\n<li><strong>Record the meeting automatically<\/strong> &#8211; Select this option if you want your meeting to be automatically recorded when you start the meeting. You can then select whether you want the recording to be stored in the Cloud or on the Local Computer.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Alternative Hosts<\/strong> (Optional) \u2013 Provide the email address of a participant who you will allow to serve as host in your place if you are unable to join.<br \/>\n<table style=\"height: 24px; width: 100%; border-collapse: collapse; border-style: solid; border-color: #b3c3d1;\" border=\"1\">\n<tbody>\n<tr style=\"height: 24px;\">\n<td style=\"width: 100%; height: 24px; border-style: solid; border-color: #b3c3d1; background-color: #edf7fc;\"><strong>TIP:\u00a0<\/strong>If you would like to have a Teaching Assistant or alternative Zoom host to help moderate your Zoom meeting, enter their email address within the <b style=\"font-family: inherit; font-size: inherit;\">Alternative Host<\/b> area. The host must have a Pro License and their email <strong>must match\u00a0their Zoom account login<\/strong>. It is recommended to confirm the email address with your alternative host.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/li>\n<\/ol>\n<\/li>\n<li>Click <strong>Save<\/strong>.<\/li>\n<li>You will see a meeting confirmation page, which includes buttons to add the meeting to a <em>Google<\/em>, <em>Outlook<\/em>, or <em>Yahoo<\/em> calendar. There is also a <em>Join<\/em> URL that can be copied and pasted into a communication to students.\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0<img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-2803 \" src=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/zoom-meeting-1.png\" alt=\"\" width=\"713\" height=\"221\" srcset=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/zoom-meeting-1.png 979w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/zoom-meeting-1-240x75.png 240w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/zoom-meeting-1-400x124.png 400w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/zoom-meeting-1-160x50.png 160w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/zoom-meeting-1-768x238.png 768w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/zoom-meeting-1-360x112.png 360w\" sizes=\"(max-width: 713px) 100vw, 713px\" \/><\/li>\n<\/ol>\n<h2>Inviting an Carleton user not enrolled in your Brightspace Course to your Zoom meeting<\/h2>\n<ol>\n<li>Create a Zoom meeting by following the steps outlined in the <a href=\"#schedule\">Scheduling a Zoom Meeting<\/a> instructions.<\/li>\n<li>Once you have created your meeting, navigate to the meeting page in your Brightspace course module.<\/li>\n<li>Select the meeting link.<\/li>\n<li>Locate the <strong>Join URL<\/strong>.\u00a0 \u00a0 \u00a0 \u00a0 <img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-2803 \" src=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/zoom-meeting-1.png\" alt=\"\" width=\"713\" height=\"221\" srcset=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/zoom-meeting-1.png 979w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/zoom-meeting-1-240x75.png 240w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/zoom-meeting-1-400x124.png 400w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/zoom-meeting-1-160x50.png 160w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/zoom-meeting-1-768x238.png 768w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/zoom-meeting-1-360x112.png 360w\" sizes=\"(max-width: 713px) 100vw, 713px\" \/><br \/>\nThis URL can be copied and pasted. Use this URL to invite Carleton University attendees not enrolled in your course to your meeting. If you need to invite a guest external to Carleton to your meeting, use the <a href=\"https:\/\/support.zoom.com\/hc\/en\/article?id=zm_kb&amp;sysparm_article=KB0061982\">Authentication Exception<\/a> feature.<\/li>\n<\/ol>\n<table style=\"width: 100%; border-collapse: collapse; border-style: solid; border-color: #dcdcdd;\" border=\"1\">\n<tbody>\n<tr>\n<td style=\"width: 100%; border-style: solid; border-color: #dcdcdd;\">\n<h2><strong>Need help with Zoom?<\/strong><\/h2>\n<p><\/p>\n<p><\/p>\n<ul>\n<li>Visit the <a href=\"https:\/\/itsjira.carleton.ca\/servicedesk\/customer\/portal\/15\">TLS Support Portal<\/a> for Zoom support or visit the <a href=\"https:\/\/carleton.ca\/zoom\/\">Zoom at Carleton<\/a> support site.<\/li>\n<li>Teaching and Learning Services is offering a number of online training sessions to help you get started with Zoom. Please visit the <a href=\"https:\/\/carleton.ca\/tls\/events-and-programs\/events\/\" target=\"_blank\" rel=\"noopener noreferrer\">TLS Events page<\/a> for more information.<\/li>\n<\/ul>\n<p><\/p>\n<p>\n<div class=\"\">\n\t<p>\n\t\t<a class=\"button__red button__red--outline\" href=\"https:\/\/support.zoom.us\/hc\/en-us\"  rel=\"noopener noreferrer\">Zoom Official Support Site<\/a>\n\t<\/p>\n<\/div>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n","protected":false},"excerpt":{"rendered":"<p>Zoom is a an external web-conferencing tool that can be connected to a Brightspace course. Zoom syncs with registered Zoom.us accounts to provide instructors and students with access to the following: Meeting information,\u00a0including the ID and\u00a0date. Meeting links to join your Zoom session. Meeting Recordings. \u2192For more Zoom in Brightspace instructions, see Managing Zoom in [&hellip;]<\/p>\n","protected":false},"author":6,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","_mi_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":"","_links_to":"","_links_to_target":""},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.2 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Setting Up Zoom in Brightspace - Instructor Support<\/title>\n<meta name=\"description\" content=\"Zoom is a an external web-conferencing tool that can be connected to a Brightspace course. 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