{"id":94,"date":"2020-12-17T13:27:31","date_gmt":"2020-12-17T18:27:31","guid":{"rendered":"https:\/\/carleton.ca\/brightspace\/instructors\/?page_id=94"},"modified":"2023-09-08T15:54:06","modified_gmt":"2023-09-08T19:54:06","slug":"emailing-students","status":"publish","type":"page","link":"https:\/\/carleton.ca\/brightspace\/instructors\/emailing-students\/","title":{"rendered":"Emailing Your Classlist"},"content":{"rendered":"<p>The D2L Brightspace email tool allows instructors and teaching assistants to send emails from within a Brightspace course. Emails can be sent from the Classlist tool before the course start date and after the course end date. Instructors\/TAs can email the entire class list, or can email a student or another TA individually. Brightspace emails can only be received and accessed through Carleton Outlook email via the <a href=\"https:\/\/360.carleton.ca\/urd\/sits.urd\/run\/siw_lgn\" target=\"_blank\" rel=\"noopener noreferrer\">MyCarleton Portal.<\/a> There is no email inbox within Brightspace itself. Carleton delivers email for faculty, students, and staff using the Microsoft Office 365 suite.<\/p>\n<div style=\"width: 100%; height: 100%; background-color: #f5f5f5; border: 1px; border-style: solid; border-color: #dcdcdd; padding: 12px 12px 1px;\">\n<p><strong>NOTE:<\/strong> For help accessing your Carleton email or Microsoft Office 365, contact the <a href=\"https:\/\/carleton.ca\/its\/contact\/\">ITS Service Desk<\/a>.<\/p>\n<\/div>\n<h2>Email Your Classlist<\/h2>\n<div style=\"width: 100%; height: 100%; background-color: #f5f5f5; border: 1px; border-style: solid; border-color: #dcdcdd; padding: 12px 12px 1px;\">\n<p><strong>NOTE:\u00a0<\/strong>The Email Classlist button sends an email to the entire class, including instructors, TAs, designers, and other users. For specific recipients, follow the instructions for <a href=\"#emailindividual2\">emailing individual students<\/a> below. Students can&#8217;t access the Classlist page by default to protect student privacy. To enable student-to-student emails, use <a href=\"https:\/\/carleton.ca\/brightspace\/instructors\/creating-discussions\/\">Discussions<\/a> or <a href=\"https:\/\/carleton.ca\/brightspace\/instructors\/creating-groups-and-using-groups-locker\/\">Groups<\/a>.<\/p>\n<\/div>\n<ol>\n<li>Log into <a href=\"https:\/\/brightspace.carleton.ca\/\">Brightspace<\/a> with your MyCarletonOne credentials.<\/li>\n<li>On the\u00a0<em>Brightspace<\/em>\u00a0homepage, locate your course in one of the following ways:\n<ul style=\"list-style-type: circle;\">\n<li>Select the course tile under the <em>My Courses\u00a0<\/em>widget.<\/li>\n<li>Select the <b>Course Selector Grid\u00a0<\/b><i><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/carleton.ca\/culearnsupport\/students\/wp-content\/uploads\/Screen-Shot-2020-11-02-at-8.15.40-PM.png\" width=\"22\" height=\"20\" data-imagetype=\"External\" \/>\u00a0<\/i>and select the course from the drop-down menu. If you are enrolled in more than 20 courses, you can search for the course name using the search bar.<\/li>\n<\/ul>\n<\/li>\n<li>In the navbar, select <b>Course Admin<\/b><\/li>\n<li>Under the <em>Learner Management<\/em> section, select <strong>Classlist<\/strong>.<\/li>\n<li>Select <strong>Email Classlist<\/strong>. The <em>Classlist<\/em> page will open with a table displaying the names, role, emails, and last accessed date for all class members.<br \/>\n<img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-178\" src=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/email-classlist-final.png\" alt=\"Screenshot of Brightspace Classlist page with red callout around the Email Classlist button.\" width=\"600\" height=\"188\" srcset=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/email-classlist-final.png 977w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/email-classlist-final-240x75.png 240w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/email-classlist-final-400x125.png 400w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/email-classlist-final-160x50.png 160w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/email-classlist-final-768x241.png 768w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/email-classlist-final-360x113.png 360w\" sizes=\"(max-width: 600px) 100vw, 600px\" \/><\/li>\n<li>Scroll to the bottom of the table and select <strong>Send Email<\/strong>.<br \/>\n<img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-179\" src=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/classlist-email-final.png\" alt=\"Screenshot of Brightspace classlist with red callout around the Send Email button.\" width=\"603\" height=\"219\" srcset=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/classlist-email-final.png 1891w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/classlist-email-final-240x87.png 240w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/classlist-email-final-400x146.png 400w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/classlist-email-final-160x58.png 160w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/classlist-email-final-768x279.png 768w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/classlist-email-final-1536x559.png 1536w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/classlist-email-final-360x131.png 360w\" sizes=\"(max-width: 603px) 100vw, 603px\" \/><\/li>\n<li>A <em>Compose New Message<\/em> window will open. Compose and format your message in the <strong>Body<\/strong> field. <img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-310\" src=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/email-body.png\" alt=\"Screenshot of the email text box in Brightspace.\" width=\"604\" height=\"235\" srcset=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/email-body.png 979w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/email-body-240x93.png 240w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/email-body-400x156.png 400w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/email-body-160x62.png 160w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/email-body-768x299.png 768w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/email-body-360x140.png 360w\" sizes=\"(max-width: 604px) 100vw, 604px\" \/>\n<div style=\"width: 100%; height: 100%; background-color: #f5f5f5; border: 1px; border-style: solid; border-color: #dcdcdd; padding: 12px 12px 1px;\">\n<p><strong>NOTE: <\/strong>Your class list will be automatically be blind copied in the Bcc field by default. You will not see email addresses populate in the To field, and there is no way to move the addresses to the To field.<\/p>\n<\/div>\n<div style=\"width: 100%; height: 100%; background-color: #edf7fc; border: 1px; border-style: solid; border-color: #b3c3d1; padding: 12px 12px 1px;\">\n<p><strong>TIP:\u00a0<\/strong>The priority level for your email is set to Normal by default. You can change the priority for your email to Low or High using the drop-down menu below the body field.<\/p>\n<\/div>\n<\/li>\n<li>You can add an attachment to your email in the following ways:\n<ul>\n<li>Select <strong>Upload<\/strong> to select a file from your computer.<\/li>\n<li>Select <strong>Record<\/strong> to create an audio or video recording within Brightspace.<\/li>\n<li>Select <strong>Choose Existing<\/strong> to select a file that your have already uploaded and saved to your Brightspace course.<\/li>\n<\/ul>\n<\/li>\n<li>When you have finished composing your email, select Send.<\/li>\n<\/ol>\n<h2><a id=\"emailindividual2\"><\/a>Email an Individual Student<\/h2>\n<ol>\n<li>Log into <a href=\"https:\/\/brightspace.carleton.ca\/\">Brightspace<\/a> with your MyCarletonOne credentials.<\/li>\n<li>On the\u00a0<em>Brightspace<\/em>\u00a0homepage, locate your course in one of the following ways:\n<ul style=\"list-style-type: circle;\">\n<li>Select the course tile under the <em>My Courses\u00a0<\/em>widget.<\/li>\n<li>Select the <b>Course Selector Grid\u00a0<\/b><i><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/carleton.ca\/culearnsupport\/students\/wp-content\/uploads\/Screen-Shot-2020-11-02-at-8.15.40-PM.png\" width=\"22\" height=\"20\" data-imagetype=\"External\" \/>\u00a0<\/i>and select the course from the drop-down menu. If you are enrolled in more than 20 courses, you can search for the course name using the search bar.<\/li>\n<\/ul>\n<\/li>\n<li>In the navbar, select <b>Course Admin<\/b><\/li>\n<li>Under the <em>Learner Management<\/em> section, select <strong>Classlist<\/strong>.<\/li>\n<li>Search for a student name in the search field or locate their name in the table.<\/li>\n<li>Select the checkbox to the left of the student&#8217;s name.<\/li>\n<li>Select <strong>Email<\/strong>.<br \/>\n<img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-3673\" src=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/email-individual-student.png\" alt=\"Screenshot of Brightspace classlist with red callout around the Email button.\" width=\"740\" height=\"134\" srcset=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/email-individual-student.png 1810w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/email-individual-student-240x43.png 240w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/email-individual-student-400x72.png 400w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/email-individual-student-160x29.png 160w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/email-individual-student-768x139.png 768w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/email-individual-student-1536x277.png 1536w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/email-individual-student-360x65.png 360w\" sizes=\"(max-width: 740px) 100vw, 740px\" \/><\/li>\n<li>A Compose New Message window will open. Compose and format your message in the <strong>Body<\/strong> field.<\/li>\n<li>You can add an attachment to your email in the following ways:\n<ul>\n<li>Select <strong>Upload<\/strong> to select a file from your computer.<\/li>\n<li>Select <strong>Record<\/strong> to create an audio or video recording within Brightspace.<\/li>\n<li>Select <strong>Choose Existing<\/strong> to select a file that your have already uploaded and saved to your Brightspace course.<\/li>\n<\/ul>\n<\/li>\n<li>When you have finished composing your email, select <strong>Send<\/strong>.<\/li>\n<\/ol>\n<div style=\"width: 100%; height: 100%; background-color: #edf7fc; border: 1px; border-style: solid; border-color: #b3c3d1; padding: 12px 12px 1px;\">\n<p><strong>TIP: <\/strong>After selecting <strong>Send<\/strong>, you will see a message confirming that your email has been sent.<\/p>\n<\/div>\n<h2>Filter Your Classlist by Role<\/h2>\n<ol>\n<li>Log into <a href=\"https:\/\/brightspace.carleton.ca\/\">Brightspace<\/a> with your MyCarletonOne credentials.<\/li>\n<li>On the\u00a0<em>Brightspace<\/em>\u00a0homepage, locate your course in one of the following ways:\n<ul style=\"list-style-type: circle;\">\n<li>Select the course tile under the <em>My Courses\u00a0<\/em>widget.<\/li>\n<li>Select the <b>Course Selector Grid\u00a0<\/b><i><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/carleton.ca\/culearnsupport\/students\/wp-content\/uploads\/Screen-Shot-2020-11-02-at-8.15.40-PM.png\" width=\"22\" height=\"20\" data-imagetype=\"External\" \/>\u00a0<\/i>and select the course from the drop-down menu. If you are enrolled in more than 20 courses, you can search for the course name using the search bar.<\/li>\n<\/ul>\n<\/li>\n<li>In the navbar, select <b>Course Admin<\/b><\/li>\n<li>Under the <em>Learner Management<\/em> section, select <strong>Classlist<\/strong>.<\/li>\n<li>Select <strong>Show Search Options<\/strong><\/li>\n<li>Select the <strong>Role<\/strong> checkbox and select the role you are filtering by (Learner, TA, etc.)<br \/>\n<img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-3701\" src=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Picture1.png\" alt=\"Screenshot of role select menu in Brightspace.\" width=\"265\" height=\"99\" srcset=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Picture1.png 741w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Picture1-240x90.png 240w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Picture1-400x150.png 400w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Picture1-160x60.png 160w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Picture1-360x135.png 360w\" sizes=\"(max-width: 265px) 100vw, 265px\" \/><\/li>\n<li>Select the <strong>search icon<\/strong> in the <em>Search For\u2026<\/em> box.<br \/>\n<img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-7761 size-medium\" src=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Screen-Shot-2021-05-14-at-4.43.47-PM-1-1-240x55.png\" alt=\"Screenshot of the Search For box.\" width=\"240\" height=\"55\" srcset=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Screen-Shot-2021-05-14-at-4.43.47-PM-1-1-240x55.png 240w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Screen-Shot-2021-05-14-at-4.43.47-PM-1-1-400x91.png 400w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Screen-Shot-2021-05-14-at-4.43.47-PM-1-1-160x36.png 160w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Screen-Shot-2021-05-14-at-4.43.47-PM-1-1-360x82.png 360w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Screen-Shot-2021-05-14-at-4.43.47-PM-1-1.png 704w\" sizes=\"(max-width: 240px) 100vw, 240px\" \/><\/li>\n<li>The filtered list will appear below the search options.<\/li>\n<li>To return to the regular classlist view with all users, select <strong>Clear Search.<\/strong><\/li>\n<\/ol>\n<h2>View Sent Mail<\/h2>\n<ol>\n<li>Log into <a href=\"https:\/\/brightspace.carleton.ca\/\">Brightspace<\/a> with your MyCarletonOne credentials.<\/li>\n<li>On the\u00a0<em>Brightspace<\/em>\u00a0homepage, locate your course in one of the following ways:\n<ul style=\"list-style-type: circle;\">\n<li>Select the course tile under the <em>My Courses\u00a0<\/em>widget.<\/li>\n<li>Select the <b>Course Selector Grid\u00a0<\/b><i><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/carleton.ca\/culearnsupport\/students\/wp-content\/uploads\/Screen-Shot-2020-11-02-at-8.15.40-PM.png\" width=\"22\" height=\"20\" data-imagetype=\"External\" \/>\u00a0<\/i>and select the course from the drop-down menu. If you are enrolled in more than 20 courses, you can search for the course name using the search bar.<\/li>\n<\/ul>\n<\/li>\n<li>On your course homepage, select the <strong>envelope icon <img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-630\" src=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Screen-Shot-2020-11-20-at-5.19.35-PM.png\" alt=\"\" width=\"30\" height=\"20\" srcset=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Screen-Shot-2020-11-20-at-5.19.35-PM.png 204w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Screen-Shot-2020-11-20-at-5.19.35-PM-160x108.png 160w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Screen-Shot-2020-11-20-at-5.19.35-PM-200x138.png 200w\" sizes=\"(max-width: 30px) 100vw, 30px\" \/><\/strong><\/li>\n<li>Select <strong>Email<\/strong>.<br \/>\n<img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-633\" src=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/email-button.png\" alt=\"Screenshot of Brightspace page with the Email button selected.\" width=\"411\" height=\"235\" srcset=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/email-button.png 981w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/email-button-240x137.png 240w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/email-button-400x229.png 400w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/email-button-160x91.png 160w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/email-button-768x439.png 768w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/email-button-360x206.png 360w\" sizes=\"(max-width: 411px) 100vw, 411px\" \/><\/li>\n<li>On the <em>Compose New Message<\/em> page, select <strong>Sent Mail<\/strong>.<br \/>\n<img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-635\" src=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/click-sent-mail.png\" alt=\"Screenshot of Compose New Message page with the Sent Mail button selected.\" width=\"410\" height=\"178\" srcset=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/click-sent-mail.png 979w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/click-sent-mail-240x104.png 240w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/click-sent-mail-400x174.png 400w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/click-sent-mail-160x69.png 160w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/click-sent-mail-768x333.png 768w, https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/click-sent-mail-360x156.png 360w\" sizes=\"(max-width: 410px) 100vw, 410px\" \/><\/li>\n<\/ol>\n<div style=\"width: 100%; height: 100%; background-color: #edf7fc; border: 1px; border-style: solid; border-color: #b3c3d1; padding: 12px 12px 1px;\">\n<p><strong>TIP:\u00a0<\/strong>After selecting <strong>Sent Mail<\/strong>, you will see a list of all emails you have sent in Brightspace.<\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>The D2L Brightspace email tool allows instructors and teaching assistants to send emails from within a Brightspace course. Emails can be sent from the Classlist tool before the course start date and after the course end date. Instructors\/TAs can email the entire class list, or can email a student or another TA individually. Brightspace emails [&hellip;]<\/p>\n","protected":false},"author":6,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","_mi_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":"","_links_to":"","_links_to_target":""},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.2 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Emailing Your Classlist - Instructor Support<\/title>\n<meta name=\"description\" content=\"The D2L Brightspace email tool allows instructors and teaching assistants to send emails from within a Brightspace course. Emails can be sent from the\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/carleton.ca\/brightspace\/instructors\/emailing-students\/\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/carleton.ca\/brightspace\/instructors\/emailing-students\/\",\"url\":\"https:\/\/carleton.ca\/brightspace\/instructors\/emailing-students\/\",\"name\":\"Emailing Your Classlist - Instructor Support\",\"isPartOf\":{\"@id\":\"https:\/\/carleton.ca\/brightspace\/instructors\/#website\"},\"datePublished\":\"2020-12-17T18:27:31+00:00\",\"dateModified\":\"2023-09-08T19:54:06+00:00\",\"description\":\"The D2L Brightspace email tool allows instructors and teaching assistants to send emails from within a Brightspace course. 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