The application must be submitted by the host institution. At Carleton, it is submitted by Sylvie Jasen, International Projects Coordinator at Carleton International. Sylvie will be the ongoing contact for the student on all administration of the award, including communicating the results, disbursing the funding, and assisting with entry to Canada.
To begin the application process, a student first needs to find a Carleton faculty member to host them during their visit. Once a host/supervisor is secured, the student should contact Sylvie Jasen for an application form to complete. The completed application form, along with all supporting materials, should be returned to Sylvie Jasen at least one week prior to the deadline on the program website.
Securing a faculty member to host you during the research visit is the responsibility of the applicant. The student should first browse the faculty list of the department that is most appropriate given their own studies or research. Choose one or several professors whose research matches your own research interests or project and contact them directly. See tips on contacting a potential host below.
If interested in a study visit, rather than a research-only visit, please contact the International Student Services Office. The ISSO coordinates the ELAP program for studies. Students interested in the SICS or Canada-ASEAN SEED programs can only apply for research visits.
Carleton International will communicate the results to all applicants from Carleton as soon as the results are released by the agency administrating the program. Do not be concerned if you don’t hear from Carleton by the date indicated on the program website, as there can often be delays in the review process by the agency.
All Visiting Student Researchers conducting research-only visits under one of the programs above will require a work permit, not a study permit. The Carleton International office will assist with the process.
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These scholarships cannot be deferred or extended beyond the final arrival deadline. All recipients must arrive no later than March 1st in the academic year of their award.
Tips for finding a host for a research-only visit:
Contact professors early and give them ample time to consider the request. Professors want to ensure a good fit and may ask to speak with the student before making the decision.
Only contact one or a few specific professors whose research interests match your own, rather than a whole department or all the professors in a department at once.
Browse the faculty list of the department that matches your field of study. For a complete list of departments at Carleton, click here.