{"id":4756,"date":"2025-09-08T10:00:00","date_gmt":"2025-09-08T14:00:00","guid":{"rendered":"https:\/\/carleton.ca\/cicp-pcpob\/?p=4756"},"modified":"2025-08-19T09:21:31","modified_gmt":"2025-08-19T13:21:31","slug":"insights-on-grant-writing","status":"publish","type":"post","link":"https:\/\/carleton.ca\/cicp-pcpob\/2025\/insights-on-grant-writing\/","title":{"rendered":"Insights on Grant Writing from the Front Lines of the Charitable Sector"},"content":{"rendered":"\n<section class=\"w-screen px-6 cu-section cu-section--white ml-offset-center md:px-8 lg:px-14\">\n    <div class=\"space-y-6 cu-max-w-child-5xl  md:space-y-10 cu-prose-first-last\">\n\n            <div class=\"cu-textmedia flex flex-col lg:flex-row mx-auto gap-6 md:gap-10 my-6 md:my-12 first:mt-0 max-w-5xl\">\n        <div class=\"justify-start cu-textmedia-content cu-prose-first-last\" style=\"flex: 0 0 100%;\">\n            <header class=\"font-light prose-xl cu-pageheader md:prose-2xl cu-component-updated cu-prose-first-last\">\n                                    <h1 class=\"cu-prose-first-last font-semibold !mt-2 mb-4 md:mb-6 relative after:absolute after:h-px after:bottom-0 after:bg-cu-red after:left-px text-3xl md:text-4xl lg:text-5xl lg:leading-[3.5rem] pb-5 after:w-10 text-cu-black-700 not-prose\">\n                        Insights on Grant Writing from the Front Lines of the Charitable Sector\n                    <\/h1>\n                \n                                \n                            <\/header>\n\n                    <\/div>\n\n            <\/div>\n\n    <\/div>\n<\/section>\n\n\n\n<p>For many charities, grant writing has become harder, more time consuming, and less sustainable, even as it remains critical to their survival. But a <a href=\"https:\/\/carletonu.yul1.qualtrics.com\/reports\/RC\/public\/Y2FybGV0b251LTY3OTdjNDJlMGJiZDIxMDAwOGQzNDcyZi1VUl85enhKcHR6aDB1N3ZjYTE=\">recent survey<\/a> from the Charity Insights Canada Project (CICP) reveals more than just the usual barriers. The survey reveals where progress is happening and what\u2019s working. Some organizations are improving their odds by investing in people, using smarter tools, and building stronger relationships with funders. Still, the majority are stretched thin, facing low success rates and high administrative demands.<\/p>\n\n\n\n<p><strong>A Snapshot of Grant Writing in the Sector<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Over the past year, only 28% of charities report a high success rate of 76-100% in their grant applications. Almost 40% had a success rate of 50% or less, and 14% didn\u2019t apply for grants at all.<\/li>\n\n\n\n<li>Only 27% of charities have a dedicated grant writer, while 64% rely on various staff to share the work alongside their other responsibilities.<\/li>\n\n\n\n<li>Time remains a major investment: 27% of organizations spend on average 16-30 hours on each grant application, while 9% dedicate 30 hours or more.<\/li>\n<\/ul>\n\n\n\n<p><em>(Excludes \u2018Not sure\u2019 and \u2018N\/A\u2019 Responses)<\/em><\/p>\n\n\n\n<p><strong>Grant Writing Has Not Gotten Easier for Most Charities<\/strong><\/p>\n\n\n\n<p>Despite the widespread adoption of application portals to streamline the process, most charities say the grant writing process hasn\u2019t eased and for many it has gotten harder. And that holds true across the board. Whether large or small, new or long-established, the challenges look the same across charities.<\/p>\n\n\n\n<p>When asked whether grant writing has become more difficult, the responses show no meaningful difference by size or age of organization. For instance, 43% of large charities say it&#8217;s harder now, compared to 31% of small ones. This difference is not statistically significant (X\u00b2(8, N = 670) = 8.19, p = .415 (<em>Excludes N\/A and Not sure Responses).<\/em><\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"611\" src=\"https:\/\/carleton.ca\/cicp-pcpob\/wp-content\/uploads\/sites\/26\/2025\/08\/Grant-Difficulty-Chart-Size-En-1024x611.png\" alt=\"\" class=\"wp-image-4759\" style=\"width:660px;height:auto\" srcset=\"https:\/\/carleton.ca\/cicp-pcpob\/wp-content\/uploads\/sites\/26\/2025\/08\/Grant-Difficulty-Chart-Size-En-1024x611.png 1024w, https:\/\/carleton.ca\/cicp-pcpob\/wp-content\/uploads\/sites\/26\/2025\/08\/Grant-Difficulty-Chart-Size-En-512x305.png 512w, https:\/\/carleton.ca\/cicp-pcpob\/wp-content\/uploads\/sites\/26\/2025\/08\/Grant-Difficulty-Chart-Size-En-320x191.png 320w, https:\/\/carleton.ca\/cicp-pcpob\/wp-content\/uploads\/sites\/26\/2025\/08\/Grant-Difficulty-Chart-Size-En-768x458.png 768w, https:\/\/carleton.ca\/cicp-pcpob\/wp-content\/uploads\/sites\/26\/2025\/08\/Grant-Difficulty-Chart-Size-En-1536x916.png 1536w, https:\/\/carleton.ca\/cicp-pcpob\/wp-content\/uploads\/sites\/26\/2025\/08\/Grant-Difficulty-Chart-Size-En.png 1979w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>The same pattern holds across organizations in different years of operation (X\u00b2(8, N = 670) = 7.59, p = .475<em>, Excludes N\/A and Not sure Responses).<\/em> In short, most charities, regardless of who they are or how long they\u2019ve been around, are feeling the same uphill challenge with grant writing.<\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"611\" src=\"https:\/\/carleton.ca\/cicp-pcpob\/wp-content\/uploads\/sites\/26\/2025\/08\/Grant-Difficulty-Chart-Age-En-1024x611.png\" alt=\"\" class=\"wp-image-4760\" style=\"width:610px;height:auto\" srcset=\"https:\/\/carleton.ca\/cicp-pcpob\/wp-content\/uploads\/sites\/26\/2025\/08\/Grant-Difficulty-Chart-Age-En-1024x611.png 1024w, https:\/\/carleton.ca\/cicp-pcpob\/wp-content\/uploads\/sites\/26\/2025\/08\/Grant-Difficulty-Chart-Age-En-512x305.png 512w, https:\/\/carleton.ca\/cicp-pcpob\/wp-content\/uploads\/sites\/26\/2025\/08\/Grant-Difficulty-Chart-Age-En-320x191.png 320w, https:\/\/carleton.ca\/cicp-pcpob\/wp-content\/uploads\/sites\/26\/2025\/08\/Grant-Difficulty-Chart-Age-En-768x458.png 768w, https:\/\/carleton.ca\/cicp-pcpob\/wp-content\/uploads\/sites\/26\/2025\/08\/Grant-Difficulty-Chart-Age-En-1536x916.png 1536w, https:\/\/carleton.ca\/cicp-pcpob\/wp-content\/uploads\/sites\/26\/2025\/08\/Grant-Difficulty-Chart-Age-En.png 1979w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><strong>Why Grant Writing is Easier for a Few but Harder for Many<\/strong><\/p>\n\n\n\n<p>Some charities report an ease in grant writing because they have hired full-time grant writers or external consultants, or they dedicate more internal resources to the process. Others credit improved internal systems, like better data collection and tracking, that make reporting and storytelling easier. A few highlighted the shift to more user-friendly online application systems and the rise of AI tools like ChatGPT, which have sped up the drafting process.<\/p>\n\n\n\n<p>Relationships matter too. Several organizations pointed to stronger connections with funders, repeat applications, and the growing trend toward <em>trust-based philanthropy<\/em> where long-standing partnerships lead to simpler reporting and more flexible funding.<\/p>\n\n\n\n<p>Yet for the many more charities, the story is starkly different.<\/p>\n\n\n\n<p>Charities shared the challenges of growing competition for fewer dollars and post-COVID funding declines. Others noted being repeatedly denied grants they had previously received- without clear explanations why. <em>\u201cIt\u2019s like trying to win the lottery,\u201d<\/em> one respondent shared. And the administrative load is proving unsustainable for many:<\/p>\n\n\n<div class=\"not-prose cu-quote cu-component-spacing\">\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p><em>&#8220;It is incredibly time consuming, especially for programming grants that are for a one-year period \u2013 often we are having to apply year after year in order to continue programming that continuously shows good outcomes.&#8221;<\/em><\/p>\n<\/blockquote>\n<\/div>\n\n\n<p>Because funders prefer to support innovative projects, rather than core operations, charities are often forced to invent new initiatives just to stay afloat. Organizations voiced frustration over narrow eligibility criteria, shifting funder priorities, and rising expectations for data.<\/p>\n\n\n\n<p><strong>How to Improve Grant Writing: Insights from Panelists<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The need for <strong>simplified, standardized applications<\/strong> across funding bodies.<\/li>\n\n\n\n<li>Greater <strong>transparency<\/strong> <a>in funder<\/a> decision-making processes.<\/li>\n\n\n\n<li>The importance of <strong>multi-year, sustainable core funding<\/strong> to reduce administrative fatigue and improve impact.<\/li>\n<\/ul>\n\n\n\n<p>Grant writing for many charities is an essential but increasingly heavy burden. While some are finding success through better tools, stronger teams, and evolving funder relationships, the sector as a whole is under strain. If funders and policymakers want to support meaningful community impact, they must also invest in making the funding process more accessible, transparent, and sustainable.<\/p>\n\n\n\n<section class=\"w-screen px-6 cu-section cu-section--white ml-offset-center md:px-8 lg:px-14\">\n    <div class=\"space-y-6 cu-max-w-child-5xl  md:space-y-10 cu-prose-first-last\">\n\n                            \n\n\n<header class=\"mb-6 cu-pageheader cu-component-updated md:mb-12\">\n    <h2 id=\"author\" class=\"cu-prose-first-last font-semibold !mt-2 mb-4 md:mb-6 relative text-2xl md:text-3xl lg:text-4xl lg:leading-[3rem] pb-4 after:w-8 after:absolute after:h-px after:bottom-0 after:bg-cu-red after:left-px\">\n        Author\n    <\/h2>\n\n    <\/header>\n        \n        <div class=\"cu-column cu-component not-contained mx-auto grid max-w-5xl md:grid-cols-3 gap-6 md:gap-10\">\n            \n\n    \n    <div class=\"not-prose cu-card rounded-lg @container md:max-w-xl flex flex-col gap-3 bg-white shadow-lg shadow-cu-black-100 text-center group duration-300 ease-in hover:scale-[1.02] hover:shadow-cu-black-200\">\n                    <figure class=\"px-6 pt-8 pb-2 mb-2 overflow-hidden rounded-t-lg cu-figure--round\">\n                                    <img loading=\"lazy\" decoding=\"async\"\n                src=\"https:\/\/carleton.ca\/cicp-pcpob\/wp-content\/uploads\/sites\/26\/McWhinney-Pic-scaled-aspect-ratio-200-200-1-rotated.jpg\" alt=\"\" width=\"200\" height=\"200\" \/>\n                                <\/figure>\n        \n        <header class=\"px-6 first:mt-6\">\n            <h2 class=\"text-lg font-semibold text-cu-black @sm:md:text-xl leading-6 @sm:md:leading-8\">\n                                    McWhinney, Tara\n                            <\/h2>\n        <\/header>\n\n        <div class=\"flex flex-col px-6\">\n            <ul class=\"space-y-2 text-sm text-cu-black-700 @sm:md:text-base\">\n                                    <li class=\"text-base @sm:md:text-lg italic\">\n                        Postdoctoral Fellow\n                    <\/li>\n                \n                                    <li>\n                        <strong class=\"font-semibold break-all text-cu-red-700 hover:underline\">\n                            <a href=\"mailto:taramcwhinney@cunet.carleton.ca\">\n                                Email\n                                Tara\n                            <\/a>\n                        <\/strong>\n                    <\/li>\n                \n                            <\/ul>\n        <\/div>\n\n                    <footer class=\"px-6 pt-3 mt-auto text-white md:pt-5\">\n                <a href=\"https:\/\/carleton.ca\/cicp-pcpob\/people\/tara-mcwhinney\/\" class=\"cu-button cu-button--red cu-button--small\">\n                    View Profile\n                <\/a>\n            <\/footer>\n            <\/div>\n\n\n        <\/div>\n\n        \n    <\/div>\n<\/section>\n\n\n\n<p>Want to receive our blog posts directly to your email?&nbsp; 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It is embedded in grant applications, strategic plans, and funder conversations as a signal of seriousness\n                                    &#8230;\n                            <\/p>\n        <\/div>\n    \n    <footer class=\"px-6 pt-3 mt-auto md:pt-5\">\n        <a href=\"https:\/\/carleton.ca\/cicp-pcpob\/2026\/evaluation-is-about-learning-not-just-compliance\/\" class=\"cu-button cu-button--red cu-button--small\">\n            Read news\n            <span class=\"sr-only\">\n                post\n                Measuring What Matters: Rethinking Impact Evaluation\n            <\/span>\n        <\/a>\n    <\/footer>\n<\/div>\n\n            \n                    \n\n<div class=\"not-prose cu-card rounded-lg @container md:max-w-xl flex flex-col gap-3 bg-white shadow-lg shadow-cu-black-100 group duration-300 ease-in hover:scale-[1.02] hover:shadow-cu-black-200\">\n\n            <figure class=\"mb-2 overflow-hidden rounded-t-lg\">\n            <img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/carleton.ca\/cicp-pcpob\/wp-content\/uploads\/sites\/26\/2026\/02\/CICP-Blog-images-1-600x400.png\" alt=\"\" width=\"600\" height=\"400\" \/>\n        <\/figure>\n    \n    \n        <header class=\"flex flex-col gap-3  px-6 first:mt-6\">\n        <div class=\"flex flex-row w-full gap-1\">\n                        <time datetime=\"2026-02-11T19:00:00-05:00\" class=\"block italic text-sm text-cu-black-600\">\n        February 12, 2026\n    <\/time>\n\n                    <\/div>        \n        \n    \n    <h2 class=\"line-clamp-3 text-lg font-semibold text-cu-black @sm:md:text-xl leading-6 @sm:md:leading-8\">\n        Setting Priorities, Building Strength: How Charities Are Entering 2026\n    <\/h2>\n\n            <\/header>\n\n\n            <div class=\"flex flex-col px-6 dark:text-white\">\n            <p class=\"text-base text-cu-black-700 dark:text-white \">\n                The CICP\u2019s analysis of its first survey of 2025 captured a charitable sector caught in the cross-currents of economic instability, political uncertainty, and escalating community\n                                    &#8230;\n                            <\/p>\n        <\/div>\n    \n    <footer class=\"px-6 pt-3 mt-auto md:pt-5\">\n        <a href=\"https:\/\/carleton.ca\/cicp-pcpob\/2026\/setting-priorities-building-strength-how-charities-are-entering-2026\/\" class=\"cu-button cu-button--red cu-button--small\">\n            Read news\n            <span class=\"sr-only\">\n                post\n                Setting Priorities, Building Strength: How Charities Are Entering 2026\n            <\/span>\n        <\/a>\n    <\/footer>\n<\/div>\n\n            \n                    \n\n<div class=\"not-prose cu-card rounded-lg @container md:max-w-xl flex flex-col gap-3 bg-white shadow-lg shadow-cu-black-100 group duration-300 ease-in hover:scale-[1.02] hover:shadow-cu-black-200\">\n\n            <figure class=\"mb-2 overflow-hidden rounded-t-lg\">\n            <img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/carleton.ca\/cicp-pcpob\/wp-content\/uploads\/sites\/26\/2025\/12\/Blog-image-3-600x400.png\" alt=\"\" width=\"600\" height=\"400\" \/>\n        <\/figure>\n    \n    \n        <header class=\"flex flex-col gap-3  px-6 first:mt-6\">\n        <div class=\"flex flex-row w-full gap-1\">\n                        <time datetime=\"2026-01-18T19:00:00-05:00\" class=\"block italic text-sm text-cu-black-600\">\n        January 19, 2026\n    <\/time>\n\n                    <\/div>        \n        \n    \n    <h2 class=\"line-clamp-3 text-lg font-semibold text-cu-black @sm:md:text-xl leading-6 @sm:md:leading-8\">\n        From Crisis to Caution? Tracking Turnover\n    <\/h2>\n\n            <\/header>\n\n\n            <div class=\"flex flex-col px-6 dark:text-white\">\n            <p class=\"text-base text-cu-black-700 dark:text-white \">\n                In a recent blog, we explored the deepening HR crisis in Canada\u2019s charitable sector, drawing on data from the Charity Insights Canada Project (CICP). Between\n                                    &#8230;\n                            <\/p>\n        <\/div>\n    \n    <footer class=\"px-6 pt-3 mt-auto md:pt-5\">\n        <a href=\"https:\/\/carleton.ca\/cicp-pcpob\/2026\/from-crisis-to-caution-tracking-turnover\/\" class=\"cu-button cu-button--red cu-button--small\">\n            Read news\n            <span class=\"sr-only\">\n                post\n                From Crisis to Caution? Tracking Turnover\n            <\/span>\n        <\/a>\n    <\/footer>\n<\/div>\n\n                    \n        <\/div>\n        \n                                    \n    <\/div>\n<\/section>\n","protected":false},"excerpt":{"rendered":"<p>For many charities, grant writing has become harder, more time consuming, and less sustainable, even as it remains critical to their survival. But a recent survey from the Charity Insights Canada Project (CICP) reveals more than just the usual barriers. The survey reveals where progress is happening and what\u2019s working. Some organizations are improving their [&hellip;]<\/p>\n","protected":false},"author":90,"featured_media":4773,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[75,1],"tags":[],"class_list":["post-4756","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog-posts-en","category-news"],"acf":{"cu_post_thumbnail":""},"_links":{"self":[{"href":"https:\/\/carleton.ca\/cicp-pcpob\/wp-json\/wp\/v2\/posts\/4756","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/carleton.ca\/cicp-pcpob\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/carleton.ca\/cicp-pcpob\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/carleton.ca\/cicp-pcpob\/wp-json\/wp\/v2\/users\/90"}],"replies":[{"embeddable":true,"href":"https:\/\/carleton.ca\/cicp-pcpob\/wp-json\/wp\/v2\/comments?post=4756"}],"version-history":[{"count":1,"href":"https:\/\/carleton.ca\/cicp-pcpob\/wp-json\/wp\/v2\/posts\/4756\/revisions"}],"predecessor-version":[{"id":4761,"href":"https:\/\/carleton.ca\/cicp-pcpob\/wp-json\/wp\/v2\/posts\/4756\/revisions\/4761"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/carleton.ca\/cicp-pcpob\/wp-json\/wp\/v2\/media\/4773"}],"wp:attachment":[{"href":"https:\/\/carleton.ca\/cicp-pcpob\/wp-json\/wp\/v2\/media?parent=4756"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/carleton.ca\/cicp-pcpob\/wp-json\/wp\/v2\/categories?post=4756"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/carleton.ca\/cicp-pcpob\/wp-json\/wp\/v2\/tags?post=4756"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}