Before the Ceremony

Convocation Ceremony

The convocation schedule can be found here: http://carleton.ca/convocation/convocation-schedule/ however, please check with graduand for specific date and time of the ceremony. The convocation, which lasts approximately three hours, will be held in the Fieldhouse which is part of the Physical Recreation Complex.

Click here for a map http://carleton.ca/convocation/map-parking/.

Guests who have Special Needs

The facility is wheelchair accessible. If you use a wheelchair, or have any other special needs, please contact the Registrar’s Office at registrar@carleton.ca prior to the ceremony so that we can do our best to accommodate your needs.

Day of Ceremony

Time

The facility opens at 8 a.m. for the morning and at 12:30 p.m. for the afternoon ceremony. We recommend that guests arrive in plenty of time to find a seat and be ready to enjoy the procession of graduands. The preliminary events get underway at 9 a.m. for the 9:30 a.m. ceremony, and at 1:30 p.m. for the 2 p.m. ceremony. The formal ceremonies begin promptly at 9:30 a.m. and 2 p.m.

Parking

All graduating students and guests will have access to complimentary parking the day of the ceremony in lots P3, P4, P5 and P9. Click here for a map of the Carleton University campus.

For those guests with restricted or limited mobility, there is a designated drop-off location near the Fieldhouse.

Seating

The University does not issue seating tickets for Convocation. The ceremony is located in the Fieldhouse and will be open one hour prior to the ceremony. Seating for guests will be on a first-come-first-served basis.

There will be a designated area for guests with small children and strollers. Please do not leave children unattended.

Personal Belongings

Graduands may not carry any belongings with them while crossing the stage and are strongly encouraged to leave them at home or with their guests. Food items are also not permitted in the Fieldhouse. Water stations are provided on-site.

Flowers and Gifts

Fresh flower bouquets will be available for sale in the Fieldhouse prior to the ceremony or are available by PRE-ORDER at: http://www.convocationflowers.ca/index.php/carleton. Please note that graduands are NOT permitted to carry them during the ceremony.

A special Bookstore kiosk will be set up in Alumni Hall (just outside of the Reception) where you can purchase Carleton merchandise. If you purchase a diploma frame, they will provide free framing service. Visit www.bkstr.com for a list of graduation gifts.

Photography and Video

Guests are welcome to take pictures, but only within the designated areas of the Fieldhouse. In addition, there are two staged areas inside the Reception hall for photos. We recognize “capturing that special moment” is important, however please do not block the view of other guests when taking photographs.

Professional photographers will also be on stage and backstage to take individual photographs of the graduands. These will be available for purchase and sent to the students’ Carleton email account approximately 2 weeks after the ceremony.

You will be able to view the ceremony live on two large screens located on either side of the main stage of the Fieldhouse as well live by video streaming online at no charge during the event. A digital download of the ceremony will also be available for purchase here.

At Carleton University, we respect the need to protect private information. By attending the event, students waive all rights to privacy with respect to the use of their image and/or voice by Carleton University for promotional purposes. The use of such information complies with the Freedom of Information and Protection of Privacy Act. Participants acknowledge that, by attending Convocation, their images and/or voices may be captured by photograph, videotape, audiotape, live webcasting or otherwise reproduced during the ceremonies and may later be used by Carleton University for promotional purposes. Participants agree that such reproduction and use does not constitute an unjustified invasion of their privacy.

Reception

Immediately following the ceremony, there will be a reception for the graduands and their guests in the Ravens’ Nest (Alumni Hall).

Lost and Found

Lost and found services will be located at the information tent in Alumni Hall. If you are inquiring after convocation, please contact the Registrar’s Office.