Major thematic programs are the Institute’s flagship activities. Organizers of major thematic programs are advised that a substantial lead time is recommended, and are encouraged to submit a Letter of Intent (LOI) of 3 to 5 pages in length prior to preparing a complete proposal. The purpose of an LOI is to allow the Fields Institute to provide feedback before organizers do the considerable work needed to prepare a detailed proposal. A LOI should include:

  1. program title
  2. names of organizers, including contact information
  3. description of the topic and key activities
  4. proposed participant list
  5. justification for the program
  6. preferred dates
  7. some suggestions of reviewers


Click here for a list of guidelines for the preparation and submission of proposals for thematic and focus programs at the Fields Institute.

Funding Available

Grants are worth up to CAD 350,000.

Internal Contacts

For proposal development/substantive review, please contact your Research Facilitator.


Faculty Deadline Consult your Faculty Research Facilitator.
OVPRI Deadline (Approval Form and Application) September 8, 2021
Submission to Sponsor September 15, 2021

Submitting Your Application

  • Step 1) Submit an internal Carleton Approval Form
    Submit an internal Approval Form through our central awards management database CUResearch:
    For a user’s guide on submitting an Approval Form, click here.
  • Step 2) Submit an external application to the granting agency
    Submit an external application to the corresponding grant or award agency. For further details about funding categories, eligibility criteria and deadlines for this opportunity, click here.