1. Creating an Assignment
  2. Assignment Settings
    1. Availability
    2. Submission Types
    3. Feedback Types
    4. Group Submission Settings
    5. Grade
  3. Using Marking Workflow and Allocating Markers
    1. Enabling Marking Workflow and Allocation
    2. Setting the Marking Workflow State
    3. Releasing Grades
    4. Allocating Markers
  4. Grading Assignments
    1. Grading Students Individually
    2. Downloading and Grading the Entire Class (or Group)
  5. Advanced Grading
    1. Rubrics
    2. Marking Guide
  6. Assignment Overrides
    1. To override an assignment deadline for an individual student:
    2. To override an assignment deadline for a group:
  7. Assignment Extensions
    1. To grant an extension for an individual student or group:
  8. Pass/Fail Assignments
  9. FAQ

An Assignment activity can be added to a cuLearn course for online or offline student submissions. By adding an Assignment to a course page, the instructor creates a submission link that students click to submit electronic files (file submission) or to type text in a dialogue box (online text submission). Adding an assignment will automatically create a submission link on the course page and a grade column in the grade book.

Note: Student assignment submissions must be graded through the assignment link itself, NOT through the grade book column. Grades entered from within the assignment are pushed to the gradebook column.  For more information on how to grade assignments, visit the Grading pages. If you grade an assignment directly in the gradebook column, the overwritten grade is highlighted in yellow.

For online Assignments, students can submit any digital content (files), such as word-processed documents, spreadsheets, images, or audio and video clips through the cuLearn system. Alternatively, or in addition, the Assignment may require students to type text directly into the text editor inside of cuLearn.

Note: By selecting File submissions as the file type, students may submit many different kinds of files including pdfs.

Creating an Assignment

  1. Log in to cuLearn using your MyCarletonOne credentials.
  2. Click on your course link.
  3. Go to the topic/week section where you’d like to add the Assignment (See the example screenshot below).
  4. From the Add an Activity drop-down menu, select Assignment. You will be taken to the Assignment Editing screen.     
    NOTE: Course editing must be turned on in order to access the Add an Activity menu.  To turn editing on, click the Settings gear, then select Turn editing on
  5. Under the General tab, type an Assignment name. A typical assignment name might be “Assignment 1“.
  6. Customize the assignment settings under the various tabs on the Adding a new Assignment page (See Assignment Settings below).
  7. Click Save and return to course to finalize your assignment link.  The Assignment upload link will be added to your course page.  Students will submit their files to you by clicking the assignment link.  You will see their submissions by clicking the same link and choosing View all Submissions.
NOTE: A grade item/column for the assignment will be automatically added to the course grade book. When you grade assignments via the “View all submissions” button, the grades will be populated into the gradebook.

Assignment Settings

Availability

  • Allow Submissions From: The date from which students can start submitting their assignment (the instructions, etc, will be visible before this date unless you hide them)
  • Due Date and Cut Off Date: An assignment that is submitted after your designated due date will show up as late (by 1 day, etc).  If a cut-off date is enabled, students cannot submit after that date.
  • Remind me to grade by: The expected marking completion date.

Submission Types

  • Use Online Text if you wish students to enter text online.  The default setting, File submissions, allows students to upload files of any kind (ignore the PDF submission box).
  • The rest of the default settings rarely need to be changed, though Maximum number of uploaded files is set to 1 by default (you may need to change this depending on assignment requirements).
  • cuPortfolio Assignment – this option allows students to submit a page or collection from cuPortfolio into cuLearn for grading.

Feedback Types

  • Choose from three Feedback types:
    • Feedback comments: Leave feedback for each submission (enabled by default)
    • Feedback Files: Upload files with feedback when marking submissions (enabled by default)
    • Offline grading worksheet: Download and upload a worksheet with student grades when marking assignments
  • Comment Inline: Set to “No” by default. If enabled, the submission text is included in the feedback comment field during grading, making it easier to comment inline.

Group Submission Settings

  • The Group submissions settings tab allows you to permit students to submit their work in groups.  You can customize this setting to allow students to submit one assignment per group or one assignment per group member.  You have the following groups submission options:
    • Students submit in groups – If enabled, students will be divided into groups based on the default set of groups or custom grouping.  A group submission will be shared among group members and all members of the group will see each others changes to the submission.
    • Require group to make submission – If enabled, users who are not members of a group will be unable to make a submission.                                                 
      NOTE: Group Submission settings only function if groups are created in advance. For full instructions on creating groups, please visit the Groups page.

Enabling Separate or Visible Groups

Enabling either the separate or visible group modes for your assignment allows instructors or TAs to filter student submissions while grading to see only those from a specific group. Once you have set up groups in your course, the “separate groups” function allows TAs to filter the student list to view only the group/section that they will be grading. Under Common Module Settings, you can select one of the following options in the group mode drop-down menu:

  • No Groups
  • Separate Groups – Each group member can only see their own group, others are invisible.
  • Visible – Each group member works in their own group, but can also see other groups.

→How to grade group assignments using separate groups

Grade

  • You can set the grading parameters for the assignment in the Grade tab.  By default, assignments are out of 100 and will be graded using Simple Direct Grading (simply entering a grade out of 100 into a box). The other options are Marking Guide and Rubric.
NOTE: It is essential to grade an online assignment using the assignment grading tool, not through the gradebook.

Using Marking Workflow and Allocating Markers

When grading assignments, you have the option to use marking workflow and marking allocation to streamline the grading process in cuLearn. These settings are especially useful for grading large classes with multiple TAs. 

  • Marking workflow – allows you to track the marking status of each student or group submission.
  • Marking allocation – allows you to assign a marker (TA) to each student or group submission.

To grade an assignment using Marking Workflow/Allocation:

  1. Enable Marking Workflow and Allocation in your Assignment Settings 
  2. Set the Workflow State to “In marking”
  3. Set an Allocated Marker
  4. Grade Submissions
  5. Set the Marking Workflow State to “Released” 

Enabling Marking Workflow and Allocation

  1. Log in to cuLearn using your MyCarletonOne credentials.
  2. Click on your course link.
  3. Navigate to your assignment on your course page or create a new assignment.
    NOTE: When you add a new assignment using the Add an activity… drop-down menu, you will be automatically taken to the assignment settings page.
  4. To the right of your assignment link, click Edit.    
  5. In the drop-down menu, select Edit Settings. You will be taken to the settings page for your assignment.
  6. In the Grading section of your assignment settings, configure the following:
    • Use grading workflow – Select Yes in the drop-down menu. When this settings is enabled, marks will go through a series of workflow stages before being released to students. This allows for multiple rounds of marking and allows marks to be released to all students at the same time.
    • Use grading allocation – Select Yes in the drop-down menu. If enabled together with marking workflow, markers can be allocated to particular students.
  7. Click Save and display or Save and return to course.

You will now be able to set the workflow state and allocate a marker. see “Marking workflow state” and “Allocated marker” drop-down menus when grading assignments.

Setting the Marking Workflow State

Once you have enabled marking workflow in your assignment settings, you can set the marking workflow to one of the following states:

  • Not marked – the marker has not yet started
  • In marking – the marker has started but not yet finished
  • Marking completed -the marker has finished but might need to go back for checking/corrections
  • In review – the marking is now with the teacher in charge for quality checking
  • Ready for release – the teacher in charge is satisfied with the marking but wait before giving students access to the marking
  • Released – the student can access the grades/feedback
NOTE: When grading assignments, set the workflow to In marking so students will not be able to see their assignment grade/feedback. When you are finished grading, you can release the grades.

To set the workflow state to In marking:

  1. Log in to cuLearn using your MyCarletonOne credentials.
  2. Click on your course link.
  3. Click on your assignment on your course page.
  4. On the Assignment summary page, click View all submissions. You will see a grading table listing all assignment submission.
  5. Scroll down to Options to set the Assignments per page. Select All to view all assignments.
    NOTE: If you have enabled visible groups for your assignment, you can filter the submissions to view a specific group using the drop-down menus below the assignment name at the top of the page. If you have enabled separate groups, TAs will only be able to view the submissions from their assigned section/group.
  6. Under the Select column, click the checkbox next to a student’s name to select an individual or multiple submissions. To select all submissions, click the checkbox below the Select heading.
  7. Scroll down to the bottom of the grading table and set With selected… to Set marking workflow state.  
  8. Click Go.
  9. You will be prompted to confirm that you want to set the marking workflow state for all selected submissions in a pop-up window. Click OK.
  10. In the marking workflow state drop-down menu, select In marking 
  11. Click Save Changes.

You will see the “In marking” status below the selected submissions in the grading table. You can now grade the assignments by clicking the blue Grade button.

Changing the Marking Workflow Status

Once you have enabled marking workflow and set the marking workflow state, you can change the status in the following ways:

  • When viewing submissions in the grading table, use the drop-down menu under the Status column to change the workflow status (see example below)
  • When grading assignments, use the drop-down menu under the Grade heading to change the workflow status (see example below)                          

Releasing Grades

Once you have finished grading, you can set the marking workflow state to “released” to make the grades visible to students in the grade book.

To release the grades:

  1. Follow steps 1-6 in the Setting the Marking Workflow instructions above.
  2. Scroll down to the bottom of the grading table and set With selected… to Released.
  3. Click Save Changes.

Students will now be able to view their assignment grades and feedback.

Allocating Markers

You can allocate a marker (TA) to grade assignment submissions for a specific group or section in your course. To allocate a marker, you first need to enable marking allocation in your assignment settings.

To allocate a marker:

  1. Log in to cuLearn using your MyCarletonOne credentials.
  2. Click on your course link.
  3. Click on your assignment on your course page.
  4. On the Assignment summary page, click View all submissions. You will see a grading table listing all assignment submission.
  5. Scroll down to Options to set the Assignments per page. Select All to view all assignments.
    NOTE: If you have enabled visible groups for your assignment, you can filter the submissions to view a specific group using the drop-down menus below the assignment name at the top of the page. If you have enabled separate groups, TAs will only be able to view the submissions in their assigned section/group.
  6. Under the Select column, click the checkbox next to a student’s name to select an individual or multiple submissions. To select all submissions, click the checkbox below the Select heading.
  7. Scroll down to the bottom of the grading table and set With selected… to Set allocated marker.
  8. Click Go.
  9. You will be prompted to confirm that you want to set marking allocation for all selected submissions in a pop-up window. Click OK
  10. In the Allocated Marker drop-down menu, choose the name of the marker you wish to allocate to the selected submissions.             
  11. Click Save Changes.

You will now see a “Marker” column appear in the grading table with the name of the allocated marker (see example below)

Grading Assignments

NOTE: It is essential to grade an online assignment using the assignment grading tool, not through the grade book.

Grading Students Individually

  1. Log in to cuLearn using your MyCarletonOne credentials.
  2. Click on your course link.
  3. Click on the Assignment you wish to grade.
  4. Click on Grade to see the first submission.
  5. In the Change User drop-down menu at the top-right your screen, select the name of the student whose assignment you wish to grade. You will be taken to the Submission page for the selected student’s assignment.     
  6. On the Submission page, you have the following feedback options:
    • Enter a numerical grade for the student by typing the grade in the Grade out of # box.      
      NOTE: If you have enabled marking workflow and allocated markers, you will see Marking Workflow state and allocated marker menus below the Grade heading (see example below). You can use these menus to update the marking workflow status as you are grading submissions.
    • Type or copy/paste feedback in the Feedback comments text box (see screenshot above).
    • Upload a feedback file in the Feedback Files upload area. To upload a feedback file, either double click the blue arrow to open a file finder window and find the file on your computer, OR drag and drop the appropriate file on the blue arrow.
      NOTE: You have the option to upload text or audio/video feedback files.
    • Select whether or not you would like to notify your student via email that you’ve given them feedback (the checkbox is selected by default).      
  7. When you have finished entering your grade, feedback, and/or feedback files, click Save changes or Save and show next to continue grading other submissions.

Downloading and Grading the Entire Class (or Group)

If students have uploaded a document (PDF, Excel file, or Word file, for example), you may want to download and grade all student submissions simultaneously.  To do this, please follow the steps below:

  1. Log in to cuLearn using your MyCarletonOne credentials.
  2. Click on your course link.
  3. Click on the Assignment you wish to grade.
  4. When the Grading summary page is displayed, if you wish to grade a group rather than the entire class/all participants (and if your Assignment has been set up in Separate Groups), select your group from the Separate Groups drop-down menu near the top of the page (see image below).  The default is “All participants“.                          

         

  1. At the bottom of the page click View all submissions.
  2. To download all student assignments, select Download all submissions from the “Grading Action” drop-down menu at the top left of the page.
  3. When you select “Download all submissions“, all student files will be placed in a .zip folder. 
    NOTE: If you’re working on a Mac, the .zip folder will automatically unzip.
    If you’re working on a PC, you will need to manually unzip the downloaded folder:  Once the folder downloads, open the folder by clicking on it. At the top, you will see Extract all files.
  4. Click on “Extract all files” to unzip the folder.
  5. Grade student assignments using your preferred method (add comments, Track Changes, etc.).  When you are finished grading each student’s assignment, save your changes WITHOUT changing the name of the file.  cuLearn will NOT recognize the graded file if you have changed the name.
  6. Once all student submissions have been graded and saved, you will need to compress the folder in order to upload graded files to cuLearn.
    For Mac users:  Right click on the folder and select Compress.
    For PC users:  Right click on the folder.  Select “Send to”: Compressed (zipped) folder
  7. Return to the Assignment on cuLearn and in the “Grading action” drop-down menu, select Upload multiple feedback files in a zip.
  8. Upload your graded .zip folder.  All graded files will appear in the “Feedback files” section of the Assignment.
  9. To add a numeric grade, simply enter the grade(s) in the box(es) in the Grade column and click the “Save all quick grading changes” button below your participant list.

Advanced Grading

There are two advanced grading options available in cuLearn: Rubrics and Marking Guides. The default grading method in cuLearn is Simple Direct Grading. You can change the default grading method to one of the advanced grading options using the advanced grading menu.

To access the advanced grading menu:

  1. Login to your cuLearn course.
  2. Click on the assignment link.
  3. Click on the Gear icon in the top-right corner of the course page.
  4. In the drop down menu, select Advanced Grading.
  5. You will see a drop-down menu next to Change active grading method. Change the grading method from Simple direct grading to one of the two advanced grading options: Rubric or Marking Guide.
NOTE: To disable advanced grading and return to the default grading mechanism, select Simple Direct Grading.

Rubrics

Rubrics can be created in cuLearn to grade Assignments. Using this process creates a clickable form that allows the marker to quickly define a student’s grade and provide detailed feedback.

To Add a Rubric

  1. Create an Assignment (see instructions above).
  2. In the Navigation Menuclick Grades.
  3. Click on the Assignment that you would like to create a rubric for.
  4. Click on the Settings Gear on the right side of the Grading summary page.
  5. In the drop-down menu, select Advanced Grading.
  6. In the Change the active grading method drop-down list, select Rubric.  
  7. Choose from the following two options:
    • Define new grading form from scratch 
    • Create new grading form from a template 

To Define a Rubric

  1. Give your Rubric a Name.
  2. In the area marked,”Click to edit criterion” type a description of your first marking criterion.          
  3. Add descriptions for each possible achievement level.
  4. If you wish to add more than three levels, click on the Add level button to the right of the third level (see image above).
  5. When you’re ready to add an additional criterion, click on the +Add criterion button (see image above).
    NOTE:  You must set the minimum score (for the first level) to 0.  (Student grades are much easier to interpret if the lowest achievable grade is 0 as the total grade is calculated based on the range from low to high).
  6. If you’re ready to use the Rubric, click Save rubric and make it ready.
NOTE: If you are not yet ready to use the Rubric, select Save as draft but remember to return and switch it to Save rubric and make it ready when you want to use it.

Marking Guide

A Marking guide is an advanced grading tool that can be used to grade online assignments.  The advantage of a Marking guide (over a Rubric, perhaps) is that it allows you greater granularity while still permitting you to choose from a defined set of criteria; you also have the choice to either use a predefined Marking guide template or to create a new one from scratch.

To create a marking guide

  1. Create an Assignment (see instructions above)
    TIP:  Keep the maximum points of the Assignment in mind as you begin creating the Marking guide. The maximum points for both the Assignment and Marking guide MUST equal each other or cuLearn will scale student results.
  2. In the Assignment settings scroll down to Grade.
  3. In Grading method select Marking guide.                                            
  4. Click Save and display.
  5. On the Grading Summary Page, click on the Gear icon.
  6. In the drop-down menu, select Advanced Grading.                                   
  7. On the Advanced Grading page, you have two options:
    • Define new grading form from scratch
    • Create new grading form from a template

To define a new grading form from scratch

  1. On the Advanced grading page, select Define new grading form from scratch.
  2. Type a name (and description) for your Marking guide.
  3. Below the description box, click on the phrase Click to edit criterion name to give your criterion a title.                                      
  4. You have the option to edit the following Click to edit fields
    • Description for Students – Provide a description of assignment requirements for students.
    • Description for Markers – Provide a description of grading requirements for markers/TAs.  
    • Maximum Score – Allocate a maximum mark for this criterion.
      NOTE: Marking guide definitions and marking criterion are visible to students by default. To hide marking guide definitions and criterion, deselect Show guide definition to students and Show marks per criterion to students under Marking Guide Options.
  5. Click +Add criterion to add a new (marking) criterion to your Marking guide.
  6. You have the option to add frequently used comments to your marking guide by clicking  +Add frequently used comments.  
  7. When you’re ready to use the Marking guide, click Save marking guide and make it ready. If you are not yet ready, select Save as draft but remember to switch it to Save marking guide and make it ready when you want to use it!
REMINDER: When setting up your Assignment and the corresponding Marking guide, make sure the maximum points of the Assignment and the Marking guide are equal; otherwise, cuLearn will scale student results.

Editing the Marking guide

To edit your Marking guide:

  1. Click on the Assignment in your course.
  2. Click on the Gear icon on the right side of the page.
  3. In the drop-down menu, select Advanced Grading.
  4. Click on Edit the current form definition to make any changes.        
  5. When you have finished making your changes, click Save.

Assignment Overrides

Instructors can override assignment deadlines for individual students or groups.

To override an assignment deadline for an individual student:

  1. Log in to cuLearn using your MyCarletonOne credentials.
  2. Click on your course link.
  3. Click on the Assignment link in your course page.
  4. Click on the Gear icon on the right side of the page.
  5. In the drop-down menu, select User Overrides.
  6. Click Add user override.
  7. Type the name of the student into the search field.                    
    NOTE: Once a student’s name has been selected, their name and email will appear in blue above the search field.
  8. Adjust the dates/times for one or more of the following override options:
    • Allow submissions from
    • Due date
    • Cut-off date
  9. Click Save or Save and enter another override.
  10. After clicking save, you will automatically be taken to a page listing the name and status of the assignment overrides for individual users.
    NOTE: You can edit or delete an override under the Action column.

To override an assignment deadline for a group:

  1. Log in to cuLearn using your MyCarletonOne credentials.
  2. Click on your course link.
  3. Click on the Assignment link on your course page.
  4. Click on the Gear icon on the right side of the page.
  5. In the drop-down menu, select Group Overrides.
  6. Click Add Group Override.
  7. Select a group from the drop-down menu next to Override Group.                          
  8. Adjust the dates/times for one or more of the following override options:
    • Allow submissions from
    • Due date
    • Cut-off date
  9. Click Save or Save and enter another override.
  10. After clicking save, you will automatically be taken to a page listing the name and status of the assignment overrides for groups.
    NOTE: You can edit or delete an override under the Action column.

Assignment Extensions

Instructors can grant individual student or group assignment extensions.

To grant an extension for an individual student or group:

  1. Log in to cuLearn using your MyCarletonOne credentials.
  2. Click on your course link.
  3. Click on the Assignment link on your course page.
  4. Click View all Submissions.
  5. Locate the group or student who is to be granted an extension.
  6. Click the edit drop-down menu and select Grant Extension.                    
  7. Under the Grant extension tab, set the extension due date and time.      
  8. Click Save changes.

The extension date and time will now be listed under the Status column next to the student or group name on the assignment page.

Pass/Fail Assignments

You can set the grading scale for your assignment to be Pass/Fail in your assignment settings.

To make an assignment Pass/Fail:

  1. Log in to cuLearn using your MyCarletonOne credentials.
  2. Click on your course link.
  3. In the edit drop-down menu to the right of your assignment link, select Edit Settings.
    • If you are creating a new assignment for your course, you will automatically be taken to the Edit Settings page when setting up a new assignment.
  4. Scroll down to the Grade Tab, and set the following information:
    1. In the type drop-down menu, select Scale.
    2. In the scale drop-down menu, select Pass/Fail.                                                        
  5. Click Save and Return to Course.

Your assignment scale will now automatically appear as Pass/Fail in gradebook column for your assignment (see image below)

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