General cuLearn

Grading

Communication

Miscellaneous


General cuLearn

What browser(s) can I use ?

Please see the Recommended Browsers page.  

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How can I make a course available to students?

 Hiding and showing a course page on cuLearn can be done via the course administration settings.

To do that:

    1. Log on to the desired course page.
    2. On the left hand side under Course administration, click on Edit settings.cuLearn 2_6 show course

3.  Navigate to the General section and set Visible to Show.
4.  Scroll down and click Save changes, and course will be available for students.

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How do I add a TA to my course?

Watch a video of these instructions.

Teaching assistants will need to be added to the course manually by the instructor.

  1. Go to the Administration block/section on the course homepage. Under Course administration select Users. 
  2. A drop down menu will appear.  Click on Enrolled Users.
  3. On the new page, click on the Enrol Users button in the top right hand corner of your browser page.
  4. Type the first and last name of your TA in the search field and click Search. NOTE:  You may encounter more than one person with the same name. Look at their email address to confirm that you are adding the correct person.
  5. Once you identify your TA, click on the Assign roles drop down menu and select Teaching Assistant (see image).
  6. Click Enrol beside the TA’s name.
  7. Click Finish Enrolling Users.  Your TA’s name should now be visible in your class list.

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My course is not showing in my cuLearn course list. What should I do?

If your course is not showing in cuLearn, please first verify with your departmental administrator that you have been associated with your course in Banner (Carleton Central).

If you have been assigned to the course in Banner by the Department, then contact the Information Technology Services (ITS) service desk at 613-520-3700 or via its.service.desk@carleton.ca. In the email, please include your full name, employee number, the full course number (including section), and the term (Fall/Winter/Summer) involved.

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How do I back up content from my courses?

Fortunately, Information Technology Services (ITS) makes frequent backups of all cuLearn courses, at least once per day.  If you experience any outages or losses of information, ITS can be contacted for an archived backup.  However, if you would like to make a backup archive yourself for extra assurance, you can certainly do so.  Click here for full instructions.

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I can’t open a file posted in cuLearn.  What should I do?

There are two possible reasons you may not be able to view or open certain files posted on cuLearn.

  1. Your web browser may have a pop-up blocker enabled, preventing files from being opened in a new window/tab. To get around this ensure that your pop-up blockers are disabled for cuLearn.
  2. If pop-up blockers are not the problem then you may not have the software that is needed to view the file properly installed on your computer. For example, files in PDF format need Adobe Acrobat Reader to be installed on your computer. Microsoft Office is needed for Power-Point, Excel, or Word (.docx) files. If you think you have the proper software installed, ensure that the version you have is compatible with the type of file you are trying to download. If you don’t have the correct software, you can download most of the viewers here.
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Can I import/copy material from my previous courses?

Yes, you can easily import some or all of your cuLearn content from previous courses.  To do so, simply click on Import under the Administration block and follow the prompts.

Import

For full details, please visit our page on Importing Course Content.

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Grading

Below are some basic instructions and screenshots relating to grading.  For full details and information, please click here.

How can I assign different TAs to grade different student assignments on cuLearn?

Marking Workflow and Allocating Markers

If you would like different TAs to grade/review the submitted work of specific students (or groups of students), when setting up your assignment you need to follow the steps below: Marking workflow_markingallocation

  1. When setting up (or editing) your Assignment, go to the Grade tab (see image).
  2. In the Use marking workflow drop down menu, select “Yes”.  This allows graders to indicate where they are in the grading process and allows all grades to be released at once.  This option MUST be selected in order to select Use marking allocation.
  3. In the Use marking allocation drop down menu, select “Yes”.  This allows you to assign different TAs to specific student Assignments (or specific group Assignments).

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How do I enter students’ grades?

Entering grades for students can be done in the View tab in your gradebook.

To enter grades, simply click on the cell you wish to edit.  Enter your grade in the box with the solid outline that appears.   Hit Enter to save the grade or Tab twice to move on to the next student. (Note:  The box outlined with a broken line is for verbal feedback only!)

Grades

Though you can edit grades while Editing is On, CU Learn responds better to entering grades with Editing Off.

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How do I release/hide grades for students?

By default when you add a new grade item to your gradebook it is automatically visible to your students-this is true for the final course total column as well.  To hide a column from students:

  1. In your cuLearn gradebook click on the Setup tab. You should now see a list of all the grade items you have created for this course.To the right of each Grade item, under the Action column, is an Edit drop down menu.
  2. Click on the Edit drop down menu.
    • The following options will be available to you:  “Edit Settings“, “Delete” or “Hide“.
  3. Click “Hide” to hide the Grade item from the students.  The name of the grade item should become grey when it is hidden, and the eyeball icon will be crossed out.
  4. To show (release) the Grade item, click the “Show” button (currently set to “Hide“). The Grade item font colour should become black.  The Grade item is now visible.

Once clicked, the icon will have a slash through it Eye slash, which means that item is now hidden from students.

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I’ve released my grades but students still can’t see them!

If you have checked that all the Eyeball icons hide_32x32x32 (in the Edit drop down menu for a particular grade item found in the Categories and Items view) are open but your students still cannot see their grades, it is possible you have hidden your entire gradebook in the Course administration area.
To reveal your gradebook to your students, go back to the main page of your cuLearn course.  On the left side, under the Course administration section, select Edit Settings.  Click on the Appearance tab (approximately halfway down the page).  Make sure the drop down menu, “Show gradebook to students”, is set to Yes.  If this setting is set to ‘No’, your gradebook will NOT be revealed to students regardless of whether or not the Eyeballs hide_32x32x32  are open.

Show gradebook screenshot

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How do I import/export grades?

The Grades page in cuLearn allows instructors to import or export their students’ grades to/from the cuLearn grades page to a file, which can be saved or processed out of cuLearn.

To Export grades:

  1. Click Export.
  2. Choose the desired format for the exported file from the four options below the Export tab. You can choose your file to be exported as
    OpenDocument spreadsheet, Plain text file (.csv), Excel spreadsheet, XML file.
  3. Select the desired options for the export file under Options menu.  Note: if you would like to import the same file into cuLearn later, it must be in .csv format (plain text file).
  4. Select the grade items you want to be exported to your new file from the Grade items to be included.
  5. Click Submit.
    A sample preview of what the data in the exported file will look like will be shown.
  6. Click Download.
    Depending on the browser used the new file will be either opened or the browser will ask what to do with the exported file.

To Import grades

Note: The grades spreadsheet MUST be saved as a .csv or xml file in order to be imported back into cuLearn.  To do this, when you are in Excel (for example), go to File and Save As.  The Save As pop up window will appear.  Give your file a name.  In the “Format:” drop down menu (Mac) or “Save as type:” drop down menu (PC), search for either the .csv file extension (preferred) or .xml file extension.  Click Save.
In your gradebook:

  1. From grades page click the Import tab.
  2. Select your source file type CSV file or XML fileNote: the system will not accept files in .xls(x) format.
  3. Click choose a file in the Import file menu to locate the file you want to import.
  4. Click Upload Grades.
  5. Under Map Users boxes, select “Student ID” for both.
  6. For mapping grade items, map only those items you wish to import.  By default, the system ignores items (this is a safety measure to ensure precious data/grades are not overwritten by mistake).

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How do I give students bonus marks in the gradebook?

Bonus marks are grades that are above and beyond regular course marking.  Adding bonus marks can be quite tricky and is considered an advanced feature in cuLearn.  If you are uncomfortable with making complicated changes to your gradebook, please contact the EDC (edc@carleton.ca) for help with this action.

Assigning bonus marks in a course can be broken into 3 overall steps: creating an overall category for all regular course marks, called “Initial Course Total” ; creating a Bonus Marks grade item worth the assigned bonus mark value; and changing the calculation settings in cuLearn.  These instructions assume that you have already set up your gradebook and that all grade items add to 100.  If you need help with setting up your gradebook or want to discuss how to make it add to 100, please contact the EDC at the email address above.

To create an Initial Course Total category:

  1. Login to your course and gradebook setup.
  2. Click Add a Category.
  3. Name your category Initial Course Total.
  4. Add the title, “Initial Course Total” to the Item info. box as well so you can distinguish between the Course Total before adding Bonus Marks and after Bonus Marks have been included.
  5. Place all of your course content inside the Category called Initial Course Total:
    1. Under the Select column, click on the empty boxes beside each grade itemMove course content
    2. Click on the Move selected items to button located below all of your grade items.
    3. Select the Category called, Initial Course Total.  Grade items will automatically move into the Initial Course Total category.

To create a Bonus Marks grade item:

    1. From the gradebook setup page, click the Add grade item button.
    2. Enter the new grade item title, “Bonus Marks”.
    3. Add the title “Bonus Marks” to the Item info. box as well (follow the same steps you took when creating the Initial Course Total category above).NOTE: You may have to click on the Category total tab in order to reveal the Item info. box.Bonus Marks Category
    4. In the Maximum grade box, add the maximum number of bonus marks a student can achieve. (In the example in the screen, there are 5 bonus marks.)
    5. Click Save changes.

Bonus Marks grade item

To change the settings in your gradebook:

You now need to change the aggregation method of your gradebook to “Natural”. To do so, follow these steps.

  1. Go to your Gradebook setup page.
  2. Click on the Edit drop down menu under the Actions column to the right of your course name (in this example, the course name is “cuLearn Sample Gradebook”)
  3. At the top of the page, under the “Category name” box, click on Show more.Switch to Natural
  4. Beside Aggregation, select Natural.
  5. Click Save changes.

The Bonus Marks item needs to be recognized as Extra Credit by cuLearn.  To turn on the extra credit setting, follow these steps:

  1. To the right of the Bonus Marks Category, click on the Edit drop down menu (in the “Actions” column).
  2. Select Edit settings.
  3. Near the bottom of the page, click on the Parent category tab to expand the menu.
  4. Check the box for Extra credit.
  5. Click Save changes.

Make sure your Course total still adds up to 100.  Check to make sure the Bonus Marks total has a + symbol (indicating it is for Extra credit). Bonus Mark Symbol

Your gradebook should now be set up to calculate the regular course total, plus any bonus marks earned.  If you want to review how you’ve set up the page, or if you have questions about this process, please contact the EDC (613-520-2600 x4433 or edc@carleton.ca) for assistance.

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How do I submit my finals marks to E-Grades?

You can manually enter final letter grades in the E-Grades system, which can be accessed through Carleton Central.  If, however, you would like to enter your grades all at once, they must first be exported from cuLearn, and then copied and pasted into Carleton’s e-grades system.  The Registrar’s Office provides support for E-grades, though we have provided  some instructions and screenshots below.  For full instructions and help with E-grades, please visit the help file in the E-grades page or contact Systems and Training Support: Faculty_Systems_Support@carleton.ca; tel: (613) 796-3450.

To export grades from cuLearn

  1. Login to your course.
  2. Click Gradebook in the Administration block.
  3. Click Export in the gradebook.
  4. Choose exported file format Excel spreadsheet from the four options below the Export tab.
  5. In the Grade items to be included section, deselect all grade items except the Course total.
  6. Under the Export format options menu, select the Grade export display type to be Letter.NOTE:  cuLearn does not round up grades.  It will, for instance, convert a 79.9 to a B+.
  7. Click Download. 
  8. Click OK in the pop up window asking you if you want to export to Excel.
  9. Your Excel file will appear.

To organize the columns in Excel for E-grades

E-grades is very particular about the column headings and column order it will accept. E-grades will only accept the following columns in this order: Student ID, Last Name, First Name and Final letter Grade.  (See the screen image below for a visual of an excel spreadsheet with appropriately titled columns.) Any other columns in the Excel file must be deleted or moved.

NOTE: Ensure that all final letter grades are single letter matching the 12 point grade scale. If the failure grade of is written as F(fail), you will need to remove (fail).

Step 3: Copying and Pasting Grades in E-grades.

For extra assistance, please click on the link below.  It will take you to the Carleton Central E-Grades help file(s).  Please take a look at the section titled, Entering Grades Option 2: Copy and Paste

http://central.carleton.ca/wtlhelp/ccegrdenterfinal.htm

To Copy and Paste from Excel to E-grades:

  1. Log into E-Grades via Carleton Central or MyCarleton (see http://www.carleton.ca/registrar/egrades/ for instructions) and select the class you would like to submit grades.
  2. Copy the data from Excel.  E-grades is very particular about which columns and the order of columns it will accept.
    Only copy the following columns in this order: Student ID, Last Name, First Name and Final letter Grade.  (Do not copy the headings)
    Any other columns in the Excel file must be deleted or moved.
  3. In E-Grades, place your cursor in the large white text field. Right click and select “Paste”. The data from the columns in Excel will appear.
  4. Remember to save the grades by clicking on the “Save Grades” button. You will be able to review the grades that have been saved in E-Grades by clicking Exit in the top right part of the window.  You will be returned to the Roster and Grade Submission Menu
  5. Click “Refresh Page” to review your grades. Only click “Submit Grades for Approval” when you are satisfied with your grades in E-Grades.
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How do I view grades as a student would?

You can use the User report to view student grades as the students would see them.  This can be useful for double checking exactly what grade information is being released to students.

  1. While in the Gradebook, click on User Report
  2. Select a student (or all users) from the drop down menu on the right side of the screen.  You should now see the grades as students would see them.

As instructor,  you can choose precisely what students can see in their grade report by changing the options under Settings at the top.  You can choose to display the class average, for instance.  After setting the desired options click Save Changes.

Can my students see other students’ grades?

Students can only see their own grades in the gradebook.  Only graders (instructors and TAs) have access to all students’ grades.  To verify this, take a look at the gradebook from the student’s perspective (see above).

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Communication

Where is my Inbox in cuLearn?

The mail block in cuLearn is not a full email system. You can only use it to send outgoing emails out but not receive them. When an email is sent through the mail block in cuLearn, it will be sent directly to the recipients’ official email account assigned by Carleton University. You can, however, save a draft of the email in your culearn mail block if you want to send it at a later time. The mail block saves a copy of the email sent in the “history” tab.

You can set the mail block to send you a copy of any of your outgoing messages to your official Carleton University email.

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How do I add a discussion forum?

Watch the video instructions below or see the Forum page for full details and information on different types of forums.

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How do I post announcements to my course?

You can post announcements on cuLearn by using the News Forum (added by default into every cuLearn course).  The News Forum is handy because your announcement is not only posted and available on your cuLearn course page but an email containing the announcement is also sent to students’ Carleton email accounts as well!
(Please note, the News Forum is NOT a discussion Forum.  The News Forum is a communication tool that can only be used by the instructor/TAs; students cannot respond to posts nor can they create their own posts in the News Forum.  In order to create a discussion Forum for student use, please see the Forum page.)

To post an announcement from your cuLearn course page:

  1. In the main topic box, click the news forum icon.     News Forum Img
  2. Click add a new topic.
  3. Fill in the subject and the message to be posted.
  4. Click post to forum.

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How do I add a Twitter feed?

Adding a Twitter feed to your course on cuLearn can encourage your students to look beyond course material(s) for up-to-date information on topics related to your course.

To add a Twitter feed to your course page:

  1. Log into Twitter
  2. Go to https://twitter.com/settings/widgets/new
  3. Enter the Twitter username e.g. ucarleton
  4. Click the “Create widget” button
  5. Copy the HTML code found beneath the Preview image of the Twitter feed you’re interested in adding to your course: Twitter feed
  6. In another tab or window, on your cuLearn page, add a new HTML block Screen Shot 2015-08-05 at 11.04.39 AM
  7. Configure the new block by clicking on the gear icon Gear box
  8. Expand the Edit menu in the Content box by clicking on the “Show more buttons” icon    
  9. Click the ‘Edit HTML source’ button (< >) then paste the code provided by Twitter into the Content box.
  10. Click the “Save changes” button  Screen Shot 2015-08-05 at 11.07.19 AM

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Miscellaneous

How do I give individual students more time for a quiz (e.g., PMC Accommodations)?

  1. While in your cuLearn course, click on your quiz. Quiz Override
  2. Click User override from the Settings menu on the bottom left.
  3. Click Add user override.
  4. From the list of users, click the student’s name that requires an accommodation.
  5. Change the setting that corresponds to the required accommodation.
  6. Click Save.

You should now have an exception to a specified setting for a particular student.  You can enter as many overrides as you like. If you have many of the same overrides (ie. twelve students require an extra 20 minutes), consider putting those students in a group and using a Group override.

Watch the video instructions

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