1. Using the Mail Block
  2. Composing and Sending Emails
  3. Adding an Email Signature
  4. Viewing Your Email Drafts
  5. Viewing Your Email History
  6. Configuring your Mail Block Settings
    1. Disabling Student Email Capabilities in cuLearn
    2. Disabling the Participants tab
    3. Disabling the “receive a copy” setting
  7. Emailing Groups
  8. Potential Recipients
  9. Attachment(s)
  10. To add a link to your email on your course page
  11. FAQ

The cuLearn Mail block allows instructors, TAs, and students to send emails from within a cuLearn course page. All cuLearn courses include a Mail block by default and cuLearn emails are automatically sent to the recipient’s Carleton email address. The cuLearn Mail block cannot receive emails. cuLearn emails can only be received and accessed through your Carleton email via the MyCarleton Portal.

Using the Mail Block

The Mail block is located on the right side of your course page.  Within your course mail block, you have the following options:

Composing and Sending Emails

  1. Log in to cuLearn using your MyCarletonOne credentials.
  2. Click on your course link.
  3. Go to the Mail block on the right side of your course page.
  4. Click Compose New Email in the mail block.                         
  5. Click on a recipient’s name or use one or more of the filter settings described below and then click Add (click on Add All if you want to email everyone in your course).
    NOTE: All emails are Bcc’d by default: recipients of the same email do not see other students’ email addresses.
  6. Type the Subject and email Message. cuLearn will automatically prefix the Subject with your course short name when delivering the email. This makes it easy for the recipient to identify that the email was sent from your cuLearn course.
  7. If you want to Receive a copy of your email in your MyCarletonOne inbox, select that option by checking the ‘Yes’ box below the Message area (indicating you wish to receive a copy).
  8. Click Send Email or click Save Draft to send it at another time.

Adding an Email Signature

To add an email signature:

  1. Log in to cuLearn using your MyCarletonOne credentials.
  2. Click on your course link.
  3. Go to the Mail block on the right side of your course page.
  4. Click Signatures in the mail block.
  5. On the Signatures page, enter the following:
    1. A title for your signature.
    2. The signature that will appear in your emails. 
    3. Click Save Changes. You will see a green “Changes saved” message at the top of your Signatures page.

When composing a new email, you can select your signature in the “Signatures” drop-down menu below your email message (see example below)

Viewing Your Email Drafts

To view your email drafts:

  1. Log in to cuLearn using your MyCarletonOne credentials.
  2. Click on your course link.
  3. Go to the Mail block on the right side of your course page.
  4. Click View Drafts in the mail block. You will see a list of your saved email drafts.
  5. Under the Action column, you have the following options:
    • Click the magnifying glass icon to view/send your draft
    • Click the X icon to delete your draft

Viewing Your Email History

To view your email history:

  1. Log in to cuLearn using your MyCarletonOne credentials.
  2. Click on your course link.
  3. Go to the Mail block on the right side of your course page.
  4. Click View History in the mail block. You will see a list of your previously sent emails.
    NOTE: If your email failed to send to any of your recipients you will be notified in the failed to send to column.  Click Send again to re-send an email.
  5. Under the Action column, you have the following options:
    • Click the magnifying glass icon to view an email
    • Click the X icon to delete an email

Configuring your Mail Block Settings

When you click the configuration link in your mail block, you will be taken to a page where you can configure your mail block settings, including enabling/disabling student email capabilities and setting whether or not you want to receive a copy of your email sent through cuLearn.

Disabling Student Email Capabilities in cuLearn

Disabling student email capabilities in cuLearn can be used to prevent students from mis-using the email system in the course for purposes such as spamming or selling products to other students. Disabling email involves two processes: disabling the Mail block and changing permissions for the Participants tab.

NOTE: if you are disabling the mail block in cuLearn, ensure that you set up an alternative way for the students to see your email address. Instructions for adding an email address to your course page will be included at the bottom of this document.

To disable the Mail Block in cuLearn:

  1. Log in to cuLearn using your MyCarletonOne credentials.
  2. Click on your course link.
  3. In the Mail block on the right side of your course page, click the link for Configuration. For a visual of this setting, see the screen shot below.               
  4. Beside Allow students to use Quickmail, click No. For a visual of this setting, see the screen shot below.                                                                                             
  5. Click Save changes to finalize your new settings. The Mail block will no longer appear on your course page for students, and students will no longer be able to use the Mail block to send emails to the entire class or other students in the class.
NOTE: The instructor will still be able to see and use the Mail block to send course emails.  If students email back, the email will be sent to the instructor’s Office 365 email address (i.e. the assigned @carleton.ca email address)

Disabling the Participants tab

If you don’t want course participants to have access to the class list, you can disable the Participants button so that it won’t appear in the navigation menu. See the Participants page for instructions.

Disabling the “receive a copy” setting

  1. Log in to cuLearn using your MyCarletonOne credentials.
  2. Click on your course link.
  3. In the Mail block on the right side of your course page, click the link for Configuration.
  4. In the receive a copy drop-down menu, select No.

Emailing Groups

You may choose to email all participants in one or more groups in the course.  To select a group, press the Ctrl button on your keyboard and click on the name of the group who you wish to email.  Continue to hold the Ctrl button in order to add additional groups, then click the Add button.

Potential Recipients

You can narrow down the list of Potential Recipients. Select an individual’s name (or hold Ctrl while clicking individual names to select multiple recipients), then click the Add button.

Attachment(s)

To add an attachment to a cuLearn email, you can either drag and drop your document into the Attachment box, or add it manually.

NOTE: Students MUST be logged into cuLearn in order to open an Attachment sent from cuLearn.

To add an attachment manually:

  1. Click the Add button (the Add button looks like a white sheet of paper with a grey + in the lower right corner).
  2. When the File picker appears:
  3. Click Upload a file 
  4. Click Browse to locate your file
  5. Select the file you would like to attach
  6. Click Open
  7. Click Upload this file 
  8. The file has successfully uploaded when you see an image in the Attachment(s) box.

To add a link to your email on your course page

  1. Login to your cuLearn course via the cuLearn dashboard
  2. In the General topic block, click Edit, then Edit Section. See the screen image below for a visual of this menu.                     
  3. In the Summary text field, type your email address
  4. Select the email address text so that it appears highlighted in blue
  5. With the email address selected, click the Link button. For a visual of this button, see the screen shot below.                             
  6. In the Link URL field, type: mailto:firstname.lastname@carleton.ca (Use the email address you want to use for emailing with students. Do not include any spaces at all.)
  7. Click Insert. The email address should now appear as a hyperlink.
  8. Click Save changes. The email address text will appear on your course page as a hyperlink for students to click to email you.
TIP:  Test your link to make sure it works! Clicking the link should open up an email application with your email address in the “To” field.

If you have any questions about any of these instructions, or would like technical support, please email edtech@carleton.ca

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