Since all students at Carleton have access to Microsoft Office Suite (news to you? Check out our story) we are sharing some useful tools in Word that not everyone might know about! Have a favourite Word trick? Let us know in the comments!

  1. Cropping
    You can crop a photo right inside Word. Select the photo you need to crop and the “picture tools” prompt will appear above the “format” tab of your ribbon.  Click on it and select “crop.” Anchors will show up on the picture, which you can move to trim the image, then click outside the image to apply the change.
  2. Picture effects
    photo of a racoon that has been turned into a pencil sketch using Word
    Dramatic Carleton Racoon
    Use other “picture tools” to compress picture sizes, swap in new pictures while keeping the same formatting, put in colour and artistic effects and much more.
  3. Pull out all the images from a document
    Save all the images in a document at once. Click “file” and then “save as.” Select the folder where you want to save them. In the dialogue box, choose “web page” as the format and save the file. Open the folder you saved the web page to and you will see there is a folder by the same name.  In the folder are all the image files. Magic!
  4. Templates
    There’s a template for almost anything you can think of in the template library. The APA or MLA style report template gives you a pre-formatted document to help you stick to the rules. There are also resumes, posters, story manuscripts, calendars and much more. To find them, click on “file” and then “new” in the sidebar. You can search or browse the suggestions.
  5. Work together
    Collaboration is so easy. Save your files in OneDrive and use the “share” feature, located at the top right of your Word window. You can set access permissions and see who’s working on a document. Real-time typing lets multiple people work on a document simultaneously without overwriting each other’s work.
  6. Formatting power
    1. Paste text without layout nightmares. Word gives you more options for the type of paste you do, such as using unformatted text, which simply plops the text into your document without any fancy extras to mess things up.
    2. Use “format painter” (the little paint brush icon at the top left in the home tab) to quickly fix format issues. Select text formatted the way you want it, click on the paintbrush to copy its format, and select the text you want to fix.
  7. Find your place!
    Press “shift + F5” and you’ll return to the spot where your cursor was the last time you saved.
  8. Quick fix
    Press “ctrl + backspace” to delete entire words at a time (“option + delete” on a Mac). No more deleting half a sentence by mistake to take out one word.
  9. Enriched content
    If you want extra context for a word, right-click and choose “smart lookup.” You’ll get lots of added information, including the definition, Wikipedia entries, images and web search results.
  10. Personalize your look!
    On the “home” tab, expand the “font” section by clicking on the small arrow at the bottom right.  This brings up a dialogue box that lets you select the font, style, size, color and effects that you like.  Click on the “set as default” box – your future documents will all have the same style.