Located in the Office of the Deputy Provost (Academic Operations and Planning) and under the direction of the Deputy Provost, our team includes Faculty Affairs, Academic Labour Relations, and Strategic and Budget Planning. The role of Faculty Affairs is to help navigate the policies, procedures, and systems for academic careers and we have developed a variety of tools and resources to help you discharge your responsibilities.  However, your first point of contact is typically your Dean/the University Librarian and the Faculty Coordinator/ Executive Administrator (with whom we work closely). We hope that the following list of key tools and resources in helpful to you.

  1. Websites, websites, websites – The Provost’s public website, provides a list of all academic jobs and general information for candidates about the benefits of working at Carleton; the Provost’s intranet site is accessible to Carleton employees and here you can find further resources for hiring committees as well as various administrative forms (see Forms below); the Faculty Affairs Toolkit is available to Academic Heads and Departmental Administrators and provides checklists, memo templates, as well as manuals for our Faculty Banner systems.
  2. Administrative Forms – We have forms for parental leave, cross appointments, joint institutes, honorary ranks, visiting professors, shortlisted candidate recommendations, access to systems, request for Banner ID.
  3. Banner – There are three Faculty Banner systems including: Course e-Contract System, Faculty e-Hires System, and (the national award winning!) E-Leaves System.  All manuals are available in the Faculty Affairs Toolkit.  Remember that approvals are generally under the FACULTY ADMIN tab (not Faculty Services).  A separate system, the comprehensive TPA system manages awards, confirmation, tenure, and promotion.
  4. Reports – You can run both individual and collective reports to support decision-making on academic careers for your Academic Unit and a full listing of all reports is available.  For example, the Faculty Profile provides a summary of all data captured in Banner for CUASA academics.
  5. CuCollab – is essentially a document repository and here you can see a history of all career letters issued from the Provost/Deputy Provost to the academics in your Unit as well as postdoctoral fellows.
  6. Key Dates and Deadlines  – We’ve posted a list of dates from the CU/CUASA collective agreement which include the requirements for Sabbatical, Confirmation, Tenure, and Promotion, and CDIs. Formal announcements from the Provost/Deputy Provost will also be issued to the community. Talk to your Dean’s office about further directions, workshops, and other resources for these key processes.
  7. Awards, Awards, Awards – Each year, Carleton offers many awards available to recognize excellence.  In your leadership role, please keep an eye out for announcements, share them widely, and please consider nominating your colleagues in your Unit and beyond.
  8. Academic Hiring Training – We offer regular sessions on Inclusive Academic Hiring (with Equity Services) for Committee Chairs and Administrators on a monthly basis from August – March.   Furthermore, we are always available to answer your questions about our systems and resources at your convenience.
  9. More Training – Academic Heads should make sure to attend the Academic Heads Roundtables organized by Samah Sabra (OQI) and Departmental Administrators should attend the Departmental Administrators Roundtables (DART) organized by the Executive Assistant in the Office of the Provost. For external training, you might want to check out Centre for Higher Education Research and Development (CHERD).
  10. Questions, comments or suggestions –  At any time, please do not hesitate to contact us: Norah Vollmer, Manager, Faculty Affairs x 4156 or Greg Skazyk, Faculty Systems Functional Analyst x 8484.  We are always happy to help.