Reasonable Advance Notice of the Need for Accommodation

Carleton University’s Academic Accommodation Policy for Students with Religious Obligations and its Accommodation Policy for Employees with Religious Obligations, describe reasonable advance notice as follows:


Students

Students must make a formal written request to their instructor(s) for alternative dates and/or means of satisfying course requirements. This request should be made in the first two weeks of the academic term, or as soon as possible once the need for accommodation becomes known.

Where students are required to be present prior to the beginning of the academic term, anyone needing accommodation should contact their department in advance.

For more details on the academic accommodation process please consult the following guides:

Student Guide to Academic Accommodation
Instructor Guide to Academic Accommodation

To view the full text of the Accommodation Policy for Students with Religious Obligations click here.

Employees
Employees requesting religious accommodation must give at least 5 days’ notice to their supervisor. In unforeseen circumstances where accommodation of religious observance will be required, every effort will be made to accommodate where less notice given, but approval of leave in this instance is not assured.

It may not always be possible for the University to provide paid leave. Where this is the case, employees may use annual leave, accrued overtime leave, personal leave (CUPE 910 only), overtime leave, alternative day off for Easter Monday (CUPE 2424, CUASA, and employees covered by the Personnel Policy Manual) or leave without pay in order to meet their religious obligations.

Where feasible managers should attempt to make scheduling and other arrangements, such as flextime, to avoid forcing employees to use leave days or lose pay.

To view the full text of the Accommodation Policy for Employees with Religious Obligations click here.