When you submit a cart for approval (i.e. for catalogue items and Internal Service Provider Forms), it turns into a requisition as it moves through approvals and into a purchase order once approved. One of the benefits of using eShop, is that the amount of the purchase order is encumbered in your funding source the same day. To find out if the encumbrance has turned into a booked expense, you can do one of the following:
For External Vendors
- Check FAST to confirm whether the encumbrance has turned into a booked expense
- Search eShop documents to see if there is a related invoice (watch the ’22. Searching Documents’ video to find out how)
For Internal Service Providers
- Check FAST
- Contact the Internal Service Provider directly. Their phone number will be on the top of the form.
- Check your email for a notification from the Internal Service Provider