{"id":562,"date":"2013-10-04T09:50:45","date_gmt":"2013-10-04T13:50:45","guid":{"rendered":"http:\/\/carleton.ca\/facts\/?page_id=562"},"modified":"2025-11-12T16:28:36","modified_gmt":"2025-11-12T21:28:36","slug":"document-numbers-references-codes","status":"publish","type":"page","link":"https:\/\/carleton.ca\/facts\/glossary\/d\/document-numbers-references-codes\/","title":{"rendered":"Document Number Prefixes"},"content":{"rendered":"

What is it?<\/h3>\n

For each transaction that is processed by our financial administrative systems, a ‘document number’ is generated.\u00a0 The document number’s prefix tells you the following …<\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Document Number Prefix<\/strong><\/td>\nType of Transaction<\/strong><\/td>\nOriginating System<\/strong><\/td>\nOriginating Department<\/strong><\/td>\n<\/tr>\n<\/thead>\n
!xxxxxxx<\/td>\ndirect deposit<\/td>\nBanner<\/td>\nFinancial Services, Accounts Payable<\/td>\n<\/tr>\n
1xxxxxxx<\/td>\npaper cheque<\/td>\nBanner<\/td>\nFinancial Services, Accounts Payable<\/td>\n<\/tr>\n
ACxxxxxx<\/td>\nanimal care and veterinary services<\/td>\neShop<\/td>\nFaculty of Science, Animal Care & Veterinary Service<\/td>\n<\/tr>\n
BDxxxxxx<\/td>\nbudget adjustment<\/td>\nFAST Budgeting and Forecasting application<\/td>\nuniversity department OR Financial Services, Controller\u2019s Office<\/td>\n<\/tr>\n
CFxxxxxx<\/td>\nconference services<\/td>\neShop<\/td>\nHousing and Residence Life, Conference Services<\/td>\n<\/tr>\n
CSxxxxxx<\/td>\nhardware services and software services<\/td>\neShop<\/td>\nITS, Hardware Services and Software Services<\/td>\n<\/tr>\n
Exxxxxx<\/td>\ncheque requisition\/ invoice<\/td>\neShop<\/td>\nFinancial Services, Accounts Payable<\/td>\n<\/tr>\n
Fxxxxxxx<\/td>\ndeposit<\/td>\nBanner<\/td>\nFinancial Services, Receipt Accounting<\/td>\n<\/tr>\n
FJxxxxxx<\/td>\njournal voucher<\/td>\nFAST Journal Voucher application<\/td>\nuniversity department OR Financial Services<\/td>\n<\/tr>\n
FMxxxxxx<\/td>\nbuilding maintenance<\/td>\neShop<\/td>\nPFO, Facilities Management and Planning<\/td>\n<\/tr>\n
FTxxxxxx<\/td>\ntelephone charges<\/td>\nautomated interface<\/td>\nITS, Voice Services<\/td>\n<\/tr>\n
Kxxxxxxx<\/td>\nVirtual Payment Address (VPA)<\/td>\nBanner<\/td>\nFinancial Services, Accounts Payable<\/td>\n<\/tr>\n
Oxxxxxxx<\/td>\nexpense report<\/td>\nSAP Concur<\/td>\nFinancial Services<\/td>\n<\/tr>\n
P0xxxxxx<\/td>\noutstanding (O\/S) commitments<\/td>\neShop<\/td>\nFinancial Services, Procurement Services<\/td>\n<\/tr>\n
PKxxxxxx<\/td>\nparking services<\/td>\neShop<\/td>\nPFO, Parking Services<\/td>\n<\/tr>\n
PCxxxxxx<\/td>\nprocurement card<\/td>\nFAST Purchasing Card application<\/td>\nFinancial Services, Procurement Services<\/td>\n<\/tr>\n
PSxxxxxx<\/td>\ncopying charges<\/td>\neShop<\/td>\nCampus Services, The Print Shop<\/td>\n<\/tr>\n
Qxxxxxxx*<\/td>\noutstanding (O\/S) commitments<\/td>\nSAP Concur<\/td>\nFinancial Services<\/td>\n<\/tr>\n
Sxxxxxxxxxxxxx<\/td>\noutstanding (O\/S) commitments<\/td>\nFAST Purchasing Card application<\/td>\nFinancial Services, Procurement Services<\/td>\n<\/tr>\n
SSxxxxxx<\/td>\nscience stores<\/td>\neShop<\/td>\nFaculty of Science, Science Stores<\/td>\n<\/tr>\n
Vxxxxxxx<\/td>\nCAN electronic funds transfer (EFT)<\/td>\nBanner<\/td>\nFinancial Services, Accounts Payable<\/td>\n<\/tr>\n
VSxxxxxx<\/td>\nvoice and network services<\/td>\neShop<\/td>\nITS, Voice and Network Services<\/td>\n<\/tr>\n
Wxxxxxxx<\/td>\ninternational wire transfer<\/td>\nBanner<\/td>\nFinancial Services, Accounts Payable<\/td>\n<\/tr>\n
Xxxxxxxx<\/td>\nFlywire electronic USD payments via automated clearing house (ACH)<\/td>\nBanner<\/td>\nFinancial Services, Accounts Payable<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

*As of December 23, 2024 the ‘Travel\/Non-Travel Encumbrance’ document number will change from ‘Exxxxxx’ to ‘Qxxxxxx’.<\/em><\/p>\n

Why is it important?<\/h3>\n

Knowing the document number prefix can be useful when requesting additional information from one of the originating departments.<\/p>\n

Where do I find more information?<\/h3>\n

Direct questions related to document number prefixes to financial.systems@carleton.ca<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"

What is it? For each transaction that is processed by our financial administrative systems, a ‘document number’ is generated.\u00a0 The document number’s prefix tells you the following … Document Number Prefix Type of Transaction Originating System Originating Department !xxxxxxx direct deposit Banner Financial Services, Accounts Payable 1xxxxxxx paper cheque Banner Financial Services, Accounts Payable ACxxxxxx […]<\/p>\n","protected":false},"author":6,"featured_media":0,"parent":51,"menu_order":115,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","_mi_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"footnotes":"","_links_to":"","_links_to_target":""},"yoast_head":"\nDocument Number Prefixes - Financial Administration Community Training & Solutions<\/title>\n<meta name=\"description\" content=\"What is it? 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