{"id":5701,"date":"2017-12-18T10:27:06","date_gmt":"2017-12-18T15:27:06","guid":{"rendered":"https:\/\/carleton.ca\/facts\/?p=5701"},"modified":"2017-12-18T10:58:21","modified_gmt":"2017-12-18T15:58:21","slug":"evidence-pre-approval-1","status":"publish","type":"post","link":"https:\/\/carleton.ca\/facts\/2017\/evidence-pre-approval-1\/","title":{"rendered":"Evidence of Pre-Approval Element of the Travel and Related Expenses Policy (1 of 3)"},"content":{"rendered":"

In this series, Valerie Evans, the Director of Financial Service\u2019s Business Operations, shares frequently asked questions about the evidence of pre-approval element of the Travel and Related Expenses policy.<\/p>\n

What and Why<\/strong><\/p>\n

The Province recently tightened control and accountability related to travel and entertainment as defined under the Broader Public Sector Service Accountability Act (BPSSAA).\u00a0 In response, University policy has been updated.\u00a0 The policy changes affect travel charged to operating and internally restricted research Funds, which now require evidence of pre-approval.<\/p>\n

In Carleton University\u2019s Travel and Related Expenses policy, a \u2018one-up\u2019 pre-approval of travel has always been required.\u00a0 Documentation of that approval, however, is new.\u00a0 To document, you will most often attach a pdf of the email trail, where you notify your one-up of your travel plans and they indicate approval to your travel claim, in the Travel and Expense Reimbursement system.<\/p>\n

Who is impacted?<\/strong><\/p>\n

To eliminate undue administrative burden, frequent travelers will be granted blanket approval and do not have to provide evidence of pre-approval.\u00a0 Anyone who has traveled in the past year should have received an email with their designation (i.e. frequent traveler or infrequent traveler).\u00a0 If you have not traveled in the past year, you have been assigned an infrequent traveler designation.<\/p>\n