{"id":8574,"date":"2024-10-21T16:54:23","date_gmt":"2024-10-21T20:54:23","guid":{"rendered":"https:\/\/carleton.ca\/facts\/?p=8574"},"modified":"2024-10-21T16:54:23","modified_gmt":"2024-10-21T20:54:23","slug":"invoicing-1-of-2","status":"publish","type":"post","link":"https:\/\/carleton.ca\/facts\/2024\/invoicing-1-of-2\/","title":{"rendered":"Tips from a Financial Services Insider: Need Help with Invoicing? (#1 of 2)"},"content":{"rendered":"

Did you know?<\/h3>\n

General Accounts Receivable, part of Financial Services, prepares invoices for goods provided or services performed by the university community for external parties.<\/p>\n

General Accounts Receivable is usually referred to by its acronym, GAR.<\/p>\n

Let\u2019s use an example to illustrate what this means<\/h3>\n

ABC Company (i.e. an external party) contracts the School of Industrial Design (i.e. a Carleton department) to build a panel display.<\/p>\n

In order for the department to receive compensation, the Industrial Design administrator must request that GAR prepare an invoice for ABC Company.\u00a0 This will\u00a0 ensure the university is meeting its sales tax obligations and will allow GAR to follow up if the invoice is unpaid.<\/p>\n

Here\u2019s how it works \u2026<\/h3>\n
    \n
  1. YOU<\/strong> initiate the request by filling out an invoice requisition form<\/a>.<\/li>\n
  2. YOU<\/strong> email the completed form to General.AR@carleton.ca<\/span><\/a>.<\/li>\n
  3. GAR<\/strong> reviews the completed form to ensure that it has been filled out correctly (read next week\u2019s tip to find out more) and will create your invoice in FAST.\u00a0 The invoice will be e-mailed to the customer and the requestor (i.e. ABC Company and the School of Industrial Design administrator).<\/span><\/li>\n
  4. Once the invoice has been created, funds will be automatically transferred to the revenue FOAPAL<\/a> that you specified on the invoice requisition form.\u00a0 This typically takes 2 to 3 business days.<\/li>\n
  5. GAR<\/strong> takes care of the collection and deposit of receivables (i.e. payment from ABC Company).<\/li>\n<\/ol>\n

    One very important thing to remember \u2026<\/h3>\n

    In this process you receive payment for your services directly from GAR (step 4 above). If the external party (e.g. ABC Company) sends you a cheque for services rendered, the cheque MUST<\/u><\/strong> to be forwarded to 301 Pigiarvik, Receipt Accounting. This is because you have already received payment from GAR.<\/p>\n

    Where to find out more<\/h3>\n

    If you\u2019d like to find out more, email General.AR@carleton.ca<\/span><\/a>.<\/p>\n

    Invoicing for some enterprise funds is handled by the Controller\u2019s Office. If you have previously had invoices for your enterprise fund issued through the Controller\u2019s Office or if you were instructed at the time of fund opening, then you should continue to contact your fund administrator for Accounts Receivable inquiries.<\/p>\n","protected":false},"excerpt":{"rendered":"

    Did you know? General Accounts Receivable, part of Financial Services, prepares invoices for goods provided or services performed by the university community for external parties. General Accounts Receivable is usually referred to by its acronym, GAR. Let\u2019s use an example to illustrate what this means ABC Company (i.e. an external party) contracts the School of […]<\/p>\n","protected":false},"author":30,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","_mi_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[1],"tags":[4],"yoast_head":"\ninvoicing<\/title>\n<meta name=\"description\" content=\"Carleton University Financial Services FACTS (Financial Administration Community Training and Solutions) 'Tips from a Financial Services Insider': invoicing\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/carleton.ca\/facts\/2024\/invoicing-1-of-2\/\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"lauraleong\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/carleton.ca\/facts\/2024\/invoicing-1-of-2\/\",\"url\":\"https:\/\/carleton.ca\/facts\/2024\/invoicing-1-of-2\/\",\"name\":\"invoicing\",\"isPartOf\":{\"@id\":\"https:\/\/carleton.ca\/facts\/#website\"},\"datePublished\":\"2024-10-21T20:54:23+00:00\",\"dateModified\":\"2024-10-21T20:54:23+00:00\",\"author\":{\"@id\":\"https:\/\/carleton.ca\/facts\/#\/schema\/person\/9c513ce174637b2a1cf36e9430609465\"},\"description\":\"Carleton University Financial Services FACTS (Financial Administration Community Training and Solutions) 'Tips from a Financial Services Insider': invoicing\",\"breadcrumb\":{\"@id\":\"https:\/\/carleton.ca\/facts\/2024\/invoicing-1-of-2\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/carleton.ca\/facts\/2024\/invoicing-1-of-2\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/carleton.ca\/facts\/2024\/invoicing-1-of-2\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/carleton.ca\/facts\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"News\",\"item\":\"https:\/\/carleton.ca\/facts\/category\/news\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"Tips from a Financial Services Insider: Need Help with Invoicing? 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