Police Record Check Information for Fall Orientation Volunteers

Please note: Ottawa Police Record Checks can only be completed at an Ottawa Police Station if you are currently residing in Ottawa. If you plan on leaving Ottawa for the summer, you will need to complete your Police Record Check in your home district. In order to get the processing fee waived, please submit your Police Record Check in Ottawa with the Ottawa volunteer letter.

If you are returning home to Toronto for the summer, you can submit this Toronto Police Record Check form to submit your letter. There is a processing fee at Toronto Police Services.

Update: We will now accept printed digital copies of Police Record Checks this year.

Quick Links:

To Complete a Police Record Check in Ottawa:
1) Be residing in Ottawa for Summer 2017.
2) Download both the Vulnerable Sector Police Record Check and the Ottawa Volunteer Letter.
3) Go to an Ottawa Police Station and hand in both (completed) forms.

If you are not in Ottawa for the summer, you can still follow the above steps in your home district. If you are returning to Toronto, please bring along the Toronto Police Record Check form

Please see below for all accepted photo and non-photo accepted photo identifications to bring along with your Volunteer Letter and your Vulnerable Sectors Check.

Accepted Photo Identification

One of your two pieces of identification must be from this list:

  • Driver’s License (if no Driver’s License is available, you must provide a recent utility bill to verify current Ottawa address)
  • Passport
  • Government Employment Card
  • Military Employment Card
  • Age of Majority Card
  • Canadian Citizenship Card (up-to-date)
  • Indian Status Card
  • International Student Identification Card (ISIC)
  • Permanent Resident Card
  • Possession and Acquisition Lisence (PAL)

Accepted Non-Photo Identification

Must provide both the name and date of birth:

  • Birth Certificate
  • Baptismal Certificate
  • Hunting Licence
  • Fishing Licence
  • Outdoors Card
  • Hospital Card
  • Immigration Papers

Important Notice: Ontario Health Cards cannot be accepted for identification purposes (Personal Health Information Protection Act, 2004 section 34(4)).

Please note: If you do not have your Police Record Check completed by Fall Orientation Week there will be NO EXCEPTIONS, and you will be unable to participate in the program this year.

Once you have received your Police Record Check

If you are a Facilitator or Manager, please keep your Police Record Check until Orientation Volunteer Training which will be held on Friday, September 1, 2017 and is mandatory for all volunteers.  You will be exchanging your Police Record Check for your volunteer jersey.

If you are a Team Leader (Head, Vice Head, Head Raven, Raven, President, Vice President, or a Board of Director) you will be exchanging your Police Record Check for your volunteer jersey at Team Leader Orientation Volunteer Training, which will be held on Thursday, August 31, 2017.