{"id":6104,"date":"2023-04-18T10:39:43","date_gmt":"2023-04-18T14:39:43","guid":{"rendered":"https:\/\/carleton.ca\/fallorientation\/?page_id=6104"},"modified":"2026-05-22T16:16:55","modified_gmt":"2026-05-22T20:16:55","slug":"partner-engagement-program-fall-orientation","status":"publish","type":"page","link":"https:\/\/carleton.ca\/fallorientation\/partner-engagement-program-fall-orientation\/","title":{"rendered":"Partner Engagement Program &#8211; Fall Orientation"},"content":{"rendered":"\n<section class=\"w-screen px-6 cu-section cu-section--white ml-offset-center md:px-8 lg:px-14\">\n    <div class=\"space-y-6 cu-max-w-child-5xl  md:space-y-10 cu-prose-first-last\">\n\n            <div class=\"cu-textmedia flex flex-col lg:flex-row mx-auto gap-6 md:gap-10 my-6 md:my-12 first:mt-0 max-w-5xl\">\n        <div class=\"justify-start cu-textmedia-content cu-prose-first-last\" style=\"flex: 0 0 100%;\">\n            <header class=\"font-light prose-xl cu-pageheader md:prose-2xl cu-component-updated cu-prose-first-last\">\n                                    <h1 class=\"cu-prose-first-last font-semibold !mt-2 mb-4 md:mb-6 relative after:absolute after:h-px after:bottom-0 after:bg-cu-red after:left-px text-3xl md:text-4xl lg:text-5xl lg:leading-[3.5rem] pb-5 after:w-10 text-cu-black-700 not-prose\">\n                        Partner Engagement Program &#8211; Fall Orientation\n                    <\/h1>\n                \n                                \n                            <\/header>\n\n                    <\/div>\n\n            <\/div>\n\n    <\/div>\n<\/section>\n\n\n\n<h2 id=\"hey-ravens\" class=\"wp-block-heading\">Hey Ravens!<\/h2>\n\n\n\n<p>We need YOU!<\/p>\n\n\n\n<p>The Student Experience Office would like to increase involvement from University partners in offering programming during Fall Orientation. We want to ensure Orientation continues to meet the needs of all incoming students and is representative of the involvement opportunities available to students.<\/p>\n\n\n\n<p>Student service centres, faculties, campus partners, and recognized student groups will be able to submit programming ideas to the SEO for consideration and implementation. A small amount of funding may be available for student groups approved to facilitate an event during Orientation.<\/p>\n\n\n\n<p><strong><em>Program Evaluation Guidelines for Partner Engagement Opportunities <\/em><\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Does it align with the <a href=\"https:\/\/carleton.ca\/fallorientation\/\" target=\"_blank\" rel=\"noopener\">mission of Fall Orientation<\/a>?<\/li>\n\n\n\n<li>Is it realistic and achievable?<\/li>\n\n\n\n<li>Is it a financially sound proposal and does it have a realistic budget?<\/li>\n\n\n\n<li>Who is the target audience, and does it appropriately address a need?<\/li>\n\n\n\n<li>Does it have a risk management plan?<\/li>\n<\/ul>\n\n\n\n<p><strong><em>Expectations <\/em><\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Expectations for partner-led events will be clearly outlined in advance, with dedicated blocks of time available for approved programming; space bookings\/confirmations to be executed by Fall Orientation team.<\/li>\n\n\n\n<li>Stakeholders will be required to complete an event proposal, including a timeline and budget for review by the SEO.<\/li>\n\n\n\n<li>Stakeholders will be required to staff their own event, without assistance from Fall Orientation staff. In some cases, Fall Orientation may be able to provide some volunteers, however, the responsibility will be on the stakeholder to ensure they have adequate event leads.<\/li>\n\n\n\n<li>Stakeholders will be required to conduct a post event evaluation to determine if the event was successful and outline any recommendations for future events.<\/li>\n\n\n\n<li>Upon conclusion of Fall Orientation, all events will be reviewed to determine if they should continue to the following year.<\/li>\n<\/ul>\n\n\n\n<p><strong><em>Tips \/ Added Information <\/em><\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The majority of events will be considered for approval for our CUatNIGHT programming that takes place across classrooms and lecture halls in Tory and Nideyin\u00e0n on Monday evening. Keep this in mind when submitting availabilities.<\/li>\n\n\n\n<li>Events that are built around (focused on) food will not be approved. We can not approve any meals being purchased, prepared, or provided as part of your proposed event. (Prepackaged snacks being on-hand could be within reason, but as a supplement\/add-on to the program; not the focus of your offerings).<\/li>\n\n\n\n<li>Similar program submissions may be approached \/ asked to work together. (ie: if we receive multiple applications for hosting a &#8220;paint night&#8221;, we would consider asking the groups to work together as opposed to hosting two similar events that would be competing for attention).<\/li>\n\n\n\n<li>Keep in mind the scope of these events; majority of events previous years featured 20-30 students at a time. Events can be drop-in focused or offer fixed time blocks to maximize participants opportunity to explore and enjoy multiple events.<\/li>\n\n\n\n<li>Student Groups must be recognized and accredited by either CUSA, a Carleton Faculty or a Carleton Department. Proof of accreditation will be required upon approval for successful applicants.<\/li>\n\n\n\n<li>Club certification or recognition will be confirmed by contacting the parent or governing organization at Carleton University; the Student Experience Office will inform that organization of your application to verify \/ confirm good-standing.<\/li>\n\n\n\n<li>Not all applications are approved. We approved approximately 75% of applications last year, considerations will include previous Fall Orientation experience with your group, budget requests, feasibility of plan, and uniqueness of program.<\/li>\n<\/ul>\n\n\n\n<p><strong><em>Key Dates for Submission<\/em><\/strong><\/p>\n\n\n\n<p>Applications open: <strong>Tuesday, May 19, 2026<\/strong><br>Applications close: <strong>Thursday, June 18, 2026 at noon.<\/strong><br>Evaluation period: <strong>Friday, June 19 to Tuesday, June 23, 2026<br><br><\/strong>Notification to successful applicants: <strong>Wednesday, June 24, 2026<\/strong><br>Deadline to withdraw an event from the programming calendar once approved: <strong>Friday, July 24, 2026<br><br>*Deadline for event risk management submission: July 31, 2026<\/strong><\/p>\n\n\n\n<p><em><strong>Event Planning Resources<\/strong><\/em><br>Please visit our <a href=\"https:\/\/carleton.ca\/seo\/event-planning-resources\/\" target=\"_blank\" rel=\"noopener\">Event Planning Resources webpage<\/a> for guidelines to consider when proposing your event.<\/p>\n\n\n<script type=\"text\/javascript\">\n\/* <![CDATA[ *\/\nvar gform;gform||(document.addEventListener(\"gform_main_scripts_loaded\",function(){gform.scriptsLoaded=!0}),document.addEventListener(\"gform\/theme\/scripts_loaded\",function(){gform.themeScriptsLoaded=!0}),window.addEventListener(\"DOMContentLoaded\",function(){gform.domLoaded=!0}),gform={domLoaded:!1,scriptsLoaded:!1,themeScriptsLoaded:!1,isFormEditor:()=>\"function\"==typeof InitializeEditor,callIfLoaded:function(o){return!(!gform.domLoaded||!gform.scriptsLoaded||!gform.themeScriptsLoaded&&!gform.isFormEditor()||(gform.isFormEditor()&&console.warn(\"The use of gform.initializeOnLoaded() is deprecated in the form editor context and will be removed in Gravity Forms 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action='\/fallorientation\/wp-json\/wp\/v2\/pages\/6104' data-formid='59' novalidate>\n                        <div class='gform-body gform_body'><div id='gform_fields_59' class='gform_fields top_label form_sublabel_below description_below validation_below'><fieldset id=\"field_59_13\" class=\"gfield gfield--type-name gfield--input-type-name gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><legend class='gfield_label gform-field-label gfield_label_before_complex' >Name<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/legend><div class='ginput_complex ginput_container ginput_container--name no_prefix has_first_name no_middle_name has_last_name no_suffix gf_name_has_2 ginput_container_name gform-grid-row' id='input_59_13'>\n                            \n                            <span id='input_59_13_3_container' class='name_first gform-grid-col gform-grid-col--size-auto' >\n                                                    <input type='text' name='input_13.3' id='input_59_13_3' value=''   aria-required='true'   placeholder='Rodney'  \/>\n                                                    <label for='input_59_13_3' class='gform-field-label gform-field-label--type-sub '>First<\/label>\n                                                <\/span>\n                            \n                            <span id='input_59_13_6_container' class='name_last gform-grid-col gform-grid-col--size-auto' >\n                                                    <input type='text' name='input_13.6' id='input_59_13_6' value=''   aria-required='true'   placeholder='Raven'  \/>\n                                                    <label for='input_59_13_6' class='gform-field-label gform-field-label--type-sub '>Last<\/label>\n                                                <\/span>\n                            \n                        <\/div><\/fieldset><div id=\"field_59_14\" class=\"gfield gfield--type-number gfield--input-type-number gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_59_14'>Carleton ID:<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_number'><input name='input_14' id='input_59_14' type='number' step='any' min='100000000' max='1999999999' value='' class='medium'    placeholder='101000789' aria-required=\"true\" aria-invalid=\"false\" aria-describedby=\"gfield_instruction_59_14\" \/><div class='gfield_description instruction ' id='gfield_instruction_59_14'>Please enter a number from <strong>100000000<\/strong> to <strong>1999999999<\/strong>.<\/div><\/div><\/div><fieldset id=\"field_59_12\" class=\"gfield gfield--type-email gfield--input-type-email gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><legend class='gfield_label gform-field-label gfield_label_before_complex' >Carleton Email Address:<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/legend><div class='ginput_complex ginput_container ginput_container_email gform-grid-row' id='input_59_12_container'>\n                                <span id='input_59_12_1_container' class='ginput_left gform-grid-col gform-grid-col--size-auto'>\n                                    <input class='' type='email' name='input_12' id='input_59_12' value=''   placeholder='rodneyraven@cmail.carleton.ca' aria-required=\"true\" aria-invalid=\"false\"  \/>\n                                    <label for='input_59_12' class='gform-field-label gform-field-label--type-sub '>Enter Email<\/label>\n                                <\/span>\n                                <span id='input_59_12_2_container' class='ginput_right gform-grid-col gform-grid-col--size-auto'>\n                                    <input class='' type='email' name='input_12_2' id='input_59_12_2' value=''   placeholder='rodneyraven@cmail.carleton.ca' aria-required=\"true\" aria-invalid=\"false\"  \/>\n                                    <label for='input_59_12_2' class='gform-field-label gform-field-label--type-sub '>Confirm Email<\/label>\n                                <\/span>\n                                <div class='gf_clear gf_clear_complex'><\/div>\n                            <\/div><\/fieldset><fieldset id=\"field_59_3\" class=\"gfield gfield--type-radio gfield--type-choice gfield--input-type-radio gfield_contains_required field_sublabel_below gfield--has-description field_description_below field_validation_below gfield_visibility_visible\"  ><legend class='gfield_label gform-field-label' >I am a:<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/legend><div class='ginput_container ginput_container_radio'><div class='gfield_radio' id='input_59_3'>\n\t\t\t<div class='gchoice gchoice_59_3_0'>\n\t\t\t\t\t<input class='gfield-choice-input' name='input_3' type='radio' value='Recognized Student Group'  id='choice_59_3_0' onchange='gformToggleRadioOther( this )' aria-describedby=\"gfield_description_59_3\"   \/>\n\t\t\t\t\t<label for='choice_59_3_0' id='label_59_3_0' class='gform-field-label gform-field-label--type-inline'>Recognized Student Group<\/label>\n\t\t\t<\/div>\n\t\t\t<div class='gchoice gchoice_59_3_1'>\n\t\t\t\t\t<input class='gfield-choice-input' name='input_3' type='radio' value='Campus Service Centre'  id='choice_59_3_1' onchange='gformToggleRadioOther( this )'    \/>\n\t\t\t\t\t<label for='choice_59_3_1' id='label_59_3_1' class='gform-field-label gform-field-label--type-inline'>Campus Service Centre<\/label>\n\t\t\t<\/div>\n\t\t\t<div class='gchoice gchoice_59_3_2'>\n\t\t\t\t\t<input class='gfield-choice-input' name='input_3' type='radio' value='Carleton University Department'  id='choice_59_3_2' onchange='gformToggleRadioOther( this )'    \/>\n\t\t\t\t\t<label for='choice_59_3_2' id='label_59_3_2' class='gform-field-label gform-field-label--type-inline'>Carleton University Department<\/label>\n\t\t\t<\/div><\/div><\/div><div class='gfield_description' id='gfield_description_59_3'>Please note if your student group is pending certification you may receive a conditional approval to host an event provided your group becomes certified. <\/div><\/fieldset><div id=\"field_59_31\" class=\"gfield gfield--type-text gfield--input-type-text gfield--width-full field_sublabel_below gfield--has-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_59_31'>Who Certifies \/ Oversees your Group:<\/label><div class='ginput_container ginput_container_text'><input name='input_31' id='input_59_31' type='text' value='' class='large'  aria-describedby=\"gfield_description_59_31\"    aria-invalid=\"false\"   \/><\/div><div class='gfield_description' id='gfield_description_59_31'>Ex: CUSA, Faculty, Carleton Department<\/div><\/div><div id=\"field_59_15\" class=\"gfield gfield--type-text gfield--input-type-text gfield_contains_required field_sublabel_below gfield--has-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_59_15'>Please indicate your club\/department\/service centre:<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_text'><input name='input_15' id='input_59_15' type='text' value='' class='medium'  aria-describedby=\"gfield_description_59_15\"   aria-required=\"true\" aria-invalid=\"false\"   \/><\/div><div class='gfield_description' id='gfield_description_59_15'>ex. Student Experience Office, Department of Psychology, Unified Support Centre<\/div><\/div><fieldset id=\"field_59_10\" class=\"gfield gfield--type-checkbox gfield--type-choice gfield--input-type-checkbox field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><legend class='gfield_label gform-field-label gfield_label_before_complex' >Does this event idea meet the following criteria?<\/legend><div class='ginput_container ginput_container_checkbox'><div class='gfield_checkbox gfield_choice--select_all_enabled' id='input_59_10'><div class='gchoice gchoice_59_10_1'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_10.1' type='checkbox'  value='Aligns with the mission of Fall Orientation'  id='choice_59_10_1'   \/>\n\t\t\t\t\t\t\t\t<label for='choice_59_10_1' id='label_59_10_1' class='gform-field-label gform-field-label--type-inline'>Aligns with the mission of Fall Orientation<\/label>\n\t\t\t\t\t\t\t<\/div><div class='gchoice gchoice_59_10_2'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_10.2' type='checkbox'  value='Realistic and achieveable'  id='choice_59_10_2'   \/>\n\t\t\t\t\t\t\t\t<label for='choice_59_10_2' id='label_59_10_2' class='gform-field-label gform-field-label--type-inline'>Realistic and achieveable<\/label>\n\t\t\t\t\t\t\t<\/div><div class='gchoice gchoice_59_10_3'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_10.3' type='checkbox'  value='Financially sound with a realistic budget'  id='choice_59_10_3'   \/>\n\t\t\t\t\t\t\t\t<label for='choice_59_10_3' id='label_59_10_3' class='gform-field-label gform-field-label--type-inline'>Financially sound with a realistic budget<\/label>\n\t\t\t\t\t\t\t<\/div><div class='gchoice gchoice_59_10_4'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_10.4' type='checkbox'  value='Addresses a gap in Orientation programming'  id='choice_59_10_4'   \/>\n\t\t\t\t\t\t\t\t<label for='choice_59_10_4' id='label_59_10_4' class='gform-field-label gform-field-label--type-inline'>Addresses a gap in Orientation programming<\/label>\n\t\t\t\t\t\t\t<\/div><div class=\"gfield-choice-toggle-all\"><button type=\"button\" id=\"button_10_select_all\" class=\"gfield_choice_all_toggle gform-theme-button--size-sm\" onclick=\"gformToggleCheckboxes( this )\" data-checked=\"0\" data-label-select=\"Select All\" data-label-deselect=\"Deselect All\">Select All<\/button><\/div><\/div><\/div><\/fieldset><div id=\"field_59_18\" class=\"gfield gfield--type-section gfield--input-type-section gsection field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><h3 class=\"gsection_title\">Event Proposal and Details<\/h3><\/div><div id=\"field_59_19\" class=\"gfield gfield--type-text gfield--input-type-text field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_59_19'>Name of Event:<\/label><div class='ginput_container ginput_container_text'><input name='input_19' id='input_59_19' type='text' value='' class='medium'      aria-invalid=\"false\"   \/><\/div><\/div><div id=\"field_59_20\" class=\"gfield gfield--type-textarea gfield--input-type-textarea gfield_contains_required field_sublabel_below gfield--has-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_59_20'>What is your event and how does it meet the criteria listed above? ie. aligns with the mission of Fall Orientation:<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_textarea'><textarea name='input_20' id='input_59_20' class='textarea medium'  aria-describedby=\"gfield_description_59_20\"   aria-required=\"true\" aria-invalid=\"false\"   rows='10' cols='50'><\/textarea><\/div><div class='gfield_description' id='gfield_description_59_20'>Please provide insight on how the event addresses gaps in Orientation and meets the needs of incoming students. Include who this event benefits. ie. First generation students, racialized students, students who love soccer.<\/div><\/div><div id=\"field_59_22\" class=\"gfield gfield--type-textarea gfield--input-type-textarea gfield_contains_required field_sublabel_below gfield--has-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_59_22'>What is your preferred location to host the event on campus?<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_textarea'><textarea name='input_22' id='input_59_22' class='textarea medium'  aria-describedby=\"gfield_description_59_22\"   aria-required=\"true\" aria-invalid=\"false\"   rows='10' cols='50'><\/textarea><\/div><div class='gfield_description' id='gfield_description_59_22'>Note: Fall Orientation may be able to assist with room bookings. Preference is for in person events, however, some virtual offerings may be considered. <\/div><\/div><div id=\"field_59_24\" class=\"gfield gfield--type-textarea gfield--input-type-textarea gfield_contains_required field_sublabel_below gfield--has-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_59_24'>Please include all details about your event:<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_textarea'><textarea name='input_24' id='input_59_24' class='textarea medium'  aria-describedby=\"gfield_description_59_24\"   aria-required=\"true\" aria-invalid=\"false\"   rows='10' cols='50'><\/textarea><\/div><div class='gfield_description' id='gfield_description_59_24'>Please outline your proposed schedule, how the event will be executed, volunteer and staffing roles and all other key details. Please visit this link for resources to help you plan:\nhttps:\/\/carleton.ca\/cux\/event-planning-guidelines\/\n<\/div><\/div><div id=\"field_59_25\" class=\"gfield gfield--type-textarea gfield--input-type-textarea field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_59_25'>Please outline any additional details about your event that have not been captured above:<\/label><div class='ginput_container ginput_container_textarea'><textarea name='input_25' id='input_59_25' class='textarea medium'      aria-invalid=\"false\"   rows='10' cols='50'><\/textarea><\/div><\/div><div id=\"field_59_6\" class=\"gfield gfield--type-fileupload gfield--input-type-fileupload field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='gform_browse_button_59_6'>If you have 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