A Certificate of Insurance is a document, signed by an insurance agent or company, which outlines the types and limits of insurance carried by a vendor, contractor, tenant or other party with whom Carleton University has entered into an agreement. They are an official means of ensuring the outside party is in compliance with the terms of the contract or agreement they have with the university, and that Carleton University’s interests are protected. It also provides information on the insurance companies providing coverage, so we know where to file claims if needed.

Whenever a department hires vendors or contractors or lets an outside group use Carleton University facilities, there is a possibility something can go wrong resulting in an injury or property damage. You can help protect Carleton University from liability by requiring a Certificate of Insurance from the vendor or contractor. A Certificate of Insurance should be obtained anytime an outside party is:

  • providing a good or service for use in the Carleton University community;
  • performing any type of operation/work on Carleton University property;
  • doing any work on behalf of Carleton University; or
  • occupying Carleton University property for any use.

A certificate of insurance provides valuable information confirming that a vendor or contractor has the coverages and limits of insurance requested in the insurance clause of the agreement or contract entered into with the university. A Certificate of Insurance should provide the following information:

  • the name of the insurance agent or broker;
  • the identity of the “Named Insured” that purchased the policy;
  • the insurer providing the coverage;
  • the types and amount of the coverage; and
  • the effective dates of the policy.

See example shown in Appendix R of the Risk Management Manual. (This format should be used when requesting a Certificate of Insurance from a vendor or contractor. Other formats are acceptable as long as all required information is present).

For more information, please refer to the Risk Management Manual.