All financial systems at Carleton University, with the exception of the SAP Concur Travel and Expense Reimbursement system, utilize Fund-Orgn security. This means that to view, create, or approve a transaction against any Index, a user must have the appropriate level of access and authority over the Index to perform the desired action. \u00a0To ensure the appropriate controls are in place, we maintain financial security for every Index, and the type of access each individual requires. \u00a0The guiding principles for access and approval security, as laid out below, are defined in the Approval and Delegation of Authority Policy<\/a>. \u00a0When requesting financial access, be sure to include this information, unless otherwise indicated.<\/p>\n A security assignment becomes effective at 12:00 am on the date specified.\u00a0 Similarly, the record expires at 11:59 pm on the date specified.<\/p>\n Ownership is defined as the individual that has inherent control over, and responsibility for the index.\u00a0 Only owners can approve or request security access for other individuals, including delegating financial approval authority, T&E approver status, electronic system access and eShop implicit approval.\u00a0 An owner is either specified as Primary (P) or Secondary (S), though both levels have the same level of access.\u00a0 There can only be one primary owner, typically the head of the department; however, there can be multiple secondary owners. \u00a0Only Financial Services can deem an individual an owner of a funding source.<\/p>\n Ownership type is either Position-Based (P), meaning the ownership is a result of the position the individual holds, or it is User-Based (U), meaning it is based on who that individual is.\u00a0 Position-based ownership will be updated if the person in the position changes. User-based ownership is usually reserved for research grants and contracts and does not change.\u00a0 In some cases, an Override (O) is placed on the owner.\u00a0 This typically happens when a position owns the index, but someone is acting in the position on a temporary basis.\u00a0Only Financial Services can change the ownership type on a security record.<\/p>\n This refers to the delegation of financial approval authority on the funding source.\u00a0 It can be assigned or approved by an owner for any individual, employee, student or otherwise, as outline in the Approval and Delegation of Authority Policy<\/a>.\u00a0 Financial Approval Authority automatically grants the individual Both Query and Posting (B) level access to all systems and makes them a financial\u00a0approver for eShop and potential financial\u00a0approver for Travel and Expense. The person has unlimited automatic approval for eShop.\u00a0 A financial approval authority who is not an owner cannot approve or make requests for access on behalf of an owner.<\/p>\n A request or assignment for financial approval\u00a0authority requires the dual agreement of both an owner and the individual being granted financial approval\u00a0authority.<\/p>\n This is the one individual who is the approver of Travel and Expense requests for the financial approval queue (second approval required after the supervisory approval).\u00a0 Any individual who is a financial approval authority is eligible to be the T&E approver, but only one person can be designated at a time.<\/p>\n Access levels determine the user\u2019s abilities in FAST, eShop, and Banner.\u00a0 \u2018Both\u2019 access gives them the ability to post and query data related to the funding source, but does not make them a financial approval authority. \u00a0‘Posting’ allows them to only post transactions, ‘query’ allows them to only view transactions.<\/p>\n eShop access\u00a0will grant an individual \u201crequestor\u201d status in eShop as well as give the individual a minimum of posting access on all other systems, unless otherwise specified.\u00a0 All owners and financial approval authorities are automatically given this access.\u00a0 This will add the funding source to the individual\u2019s profile in eShop for easy access and use.<\/p>\n A\u00a0threshold determines if\/when the requisitions made by the\u00a0individual in eShop require a financial authority\u2019s approval.\u00a0 Any requisitions above this threshold will require the approval of a financial approval authority.\u00a0 You cannot give an individual an unlimited threshold without making them a full\u00a0financial approval authority. \u00a0A zero\u00a0threshold value means the individual can request purchases with the funding source, but all requisitions, regardless of dollar value, will require the approval of a financial approval authority.<\/p>\n This system allows individuals to view their access and make requests online via Carleton Central. \u00a0Owners can manage security assignments for their funding sources 24\/7!<\/p>\n <\/p>\n","protected":false},"excerpt":{"rendered":" What is it and how does it work? All financial systems at Carleton University, with the exception of the SAP Concur Travel and Expense Reimbursement system, utilize Fund-Orgn security. This means that to view, create, or approve a transaction against any Index, a user must have the appropriate level of access and authority over the […]<\/p>\n","protected":false},"author":6,"featured_media":0,"parent":7054,"menu_order":4,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","_mi_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"footnotes":"","_links_to":"","_links_to_target":""},"yoast_head":"\nEffective Date and Expiry Date<\/h4>\n
Owner Level<\/h4>\n
Owner Type<\/h4>\n
Financial Approval Authority (a. k. a. Signing Authority)<\/h4>\n
T&E Financial Approval Authority<\/h4>\n
Access\u00a0Level<\/h4>\n
eShop Access<\/h4>\n
eShop Implicit Approval Threshold<\/h4>\n
Financial Access and Authority Management (FAAM) Online Tool<\/a><\/h2>\n