{"id":14126,"date":"2020-09-28T14:45:20","date_gmt":"2020-09-28T18:45:20","guid":{"rendered":"https:\/\/carleton.ca\/financialservices\/?page_id=14126"},"modified":"2024-10-15T17:20:46","modified_gmt":"2024-10-15T21:20:46","slug":"faqs-2","status":"publish","type":"page","link":"https:\/\/carleton.ca\/financialservices\/research-financial-services\/faqs-2\/","title":{"rendered":"FAQs"},"content":{"rendered":"<p><strong><div class=\"slideme\"><dl class=\"slideme__list\"><dt class=\"slideme__term\"><a href=\"#slideme-covid-19-faqs\" aria-expanded=\"false\" aria-controls=\"slideme-covid-19-faqs\" class=\"slideme__heading slideme__trigger\">COVID-19 FAQs<\/a><\/dt><dd class=\"slideme__description\" id=\"slideme-covid-19-faqs\" aria-hidden=\"true\"><p><\/strong><\/p>\n<p><strong>During COVID-19, are incremental salary costs eligible?<\/strong><\/p>\n<p>The Tri-Agency has confirmed that continuing to pay any members of the research team, during the COVID shut-down is an eligible expense.<\/p>\n<p><strong>During COVID-19, are costs for cancelled travel eligible?<\/strong><\/p>\n<p>The Tri-Agency confirmed that the reimbursement of non-refundable travel fees is acceptable for trips cancelled due to COVID-19. \u00a0Evidence must be provided that all reasonable attempts have been made to obtain a refund or claim from travel insurance prior to submitting for reimbursement.<\/p>\n<p><strong>During COVID-19, are office furniture and computer hardware purchases covered?<\/strong><\/p>\n<ul>\n<li><strong>Computer Hardware:<\/strong> Incremental costs for computer hardware and printers required for the continuation of research may be eligible provided they meet the four principles. \u00a0Equipment purchased using Tri-Agency funds is the property of the University.<\/li>\n<li><strong>Office furniture:<\/strong>\u00a0While working from home, some individuals may require furniture for a home office.\u00a0 These expenses are not a direct cost of research and should be charged to your PER.<\/li>\n<\/ul>\n<p><strong>During COVID-19, are PPEs eligible on Tri-Agency Funds?<\/strong><\/p>\n<p>Personal Protective Equipment (PPE) that are not provided by the University to all research personnel are an eligible expense on Tri-Agency funds.<\/p>\n<p><strong>During COVID-19, are disinfectant wipes eligible on Tri-Agency Funds?<\/strong><\/p>\n<p>Disinfectant wipes\u00a0that are not provided by the University to all research personnel are an eligible expense on Tri-Agency funds.<\/p>\n<p><strong>During COVID-19, are hand sanitizers eligible on Tri-Agency projects?<\/strong><\/p>\n<p>Hand sanitizers that are not provided by the University to all research personnel are an eligible expense on Tri-Agency funds.<\/p>\n<p><\/p><\/dd><dl><\/div><\/p>\n<h3>What grants are affected?<\/h3>\n<p>The use of grant funds for all active Tri-Agency grants will be reviewed using the TAGFA guidelines.<\/p>\n<h3>What makes an expense \u201ceffective and economical?\u201d How do we prove that?<\/h3>\n<p>The Tri-Agency defines \u201ceffective and economical\u201d as, \u201cachieving the intended outcome with due regard for minimizing cost by avoiding unnecessary expense.\u201d \u00a0This means the expenditure is considered an optimal use of the funds, which may not necessarily mean the \u201clowest cost.\u201d For example, an unnecessary expense may occur when an item or service, no matter the cost, is ineffective in achieving the intended outcome (i.e. creates undue burden on the funded activities such as research delays, additional expenses, lost time and\/or effort).\u201d<\/p>\n<p>To prove cost effectiveness when the lowest cost purchase is not chosen, screenshots of cost comparisons, where possible, and a written explanation for the decision to go with the higher cost purchase are required.<\/p>\n<h3>What is meant by \u201cpersonal gain?\u201d<\/h3>\n<p>The Tri-Agency defines Personal Gain as \u201ca benefit or advantage to a particular person rather than to the grant-funded research\/activities.\u201d<\/p>\n<p>The concept of personal gain\u00a0refers to using grant funds to serve an individual\u2019s interests or attain a personal advantage and\/or profit that outweighs the benefit to the grant-funded research\/activities.<\/p>\n<p>Examples include:<\/p>\n<ul>\n<li>Charging personal use of home internet or cell phone<\/li>\n<li>Expenses for family lodging while staying at a research site.<\/li>\n<li>Pay-per-view movies included in the hotel receipts while on business trip<\/li>\n<li>Purchase of coffee maker for research staff\u2019s use<\/li>\n<li>Gifts or recognition for research staff<\/li>\n<\/ul>\n<h3>Does this mean Research Financial Services will not have to email us asking to justify travel expenses?<\/h3>\n<p>As defined in the TAGFA roles and responsibilities, the University may request documentation of how the expense is directly related to the research.\u00a0 Research Financial Services may contact you with questions as needed.<\/p>\n<p>Please refer to the <a href=\"https:\/\/carleton.ca\/financialservices\/research-financial-services\/\">Research Expense Guidelines<\/a> for information on commonly accepted travel expenses.<\/p>\n<h3>What supplies are provided by the University?<\/h3>\n<p>The supplies that are provided to research staff is determined by each department and may vary.<\/p>\n<h3>Is there a 2 year limit on paying postdocs using Tri-Agency Funds?<\/h3>\n<p>The 2 year limit on paying postdocs has not been included in the TAGFA.<\/p>\n<h3>\u00a0Where can I see the full guide?<\/h3>\n<p>You can review TAGFA in its entirety on the <a href=\"https:\/\/www.nserc-crsng.gc.ca\/interagency-interorganismes\/TAFA-AFTO\/guide-guide_eng.asp\">Tri-Agency Financial Administration website<\/a>, as well as review FAQs and background information on the updates.<\/p>\n<h3>Is Department Head sign-off required for hospitality expenses?<\/h3>\n<p>The directive on Travel and Travel-Related Subsistence Expenditures requires that expenditures be authorized by the claimant\u2019s \u201csuperior.\u201d \u00a0Carleton\u2019s systems automatically route the expense claim to the applicable one-up approver of the claimant.<\/p>\n<h3>I have more questions. Who can I contact?<\/h3>\n<p>Please contact the Financial Analyst assigned to your Fund. You may pose your questions by email, or request a meeting, either in person or through Microsoft Teams.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>What grants are affected? The use of grant funds for all active Tri-Agency grants will be reviewed using the TAGFA guidelines. What makes an expense \u201ceffective and economical?\u201d How do we prove that? The Tri-Agency defines \u201ceffective and economical\u201d as, \u201cachieving the intended outcome with due regard for minimizing cost by avoiding unnecessary expense.\u201d \u00a0This [&hellip;]<\/p>\n","protected":false},"author":28,"featured_media":0,"parent":1139,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","_mi_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"footnotes":"","_links_to":"","_links_to_target":""},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.2 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>FAQs - Financial Services<\/title>\n<meta name=\"description\" content=\"What grants are affected? 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