{"id":14920,"date":"2022-08-10T09:37:37","date_gmt":"2022-08-10T13:37:37","guid":{"rendered":"https:\/\/carleton.ca\/financialservices\/?p=14920"},"modified":"2024-04-30T10:30:41","modified_gmt":"2024-04-30T14:30:41","slug":"reminder-policies-relating-to-in-person-events-and-travel","status":"publish","type":"post","link":"https:\/\/carleton.ca\/financialservices\/2022\/reminder-policies-relating-to-in-person-events-and-travel\/","title":{"rendered":"Reminder &#8211; Policies Relating to In-Person Events and Travel"},"content":{"rendered":"<p>As on-campus activity increases and travel and in-person events resume, please be reminded of the following policies when planning and\/or making purchasing decisions:<\/p>\n<ul>\n<li><a href=\"https:\/\/carleton.ca\/secretariat\/wp-content\/uploads\/Hospitality-and-Working-Meals-Policy-2019.pdf\">Hospitality and Working Meal Expenses<\/a> policy:\n<ul>\n<li>Invoices or reimbursements for alcohol expenses<strong> cannot<\/strong> be charged to the university, unless pre-approved by the VP Finance &amp; Administration under exceptional circumstances.<\/li>\n<li>For <u>major<\/u> events where the service of alcohol is deemed necessary, a <a href=\"https:\/\/carleton.ca\/financialservices\/forms\/\">Request for Provision of Alcohol at Events form<\/a> must be submitted to the Vice-President (Finance &amp; Administration) <strong>prior<\/strong> to the event.<\/li>\n<li>Cash bars are allowed at university-funded events and do not require approval of the Vice-President (Finance &amp; Administration)<\/li>\n<li>Any event covered by university operating funds that is expected to cost more than $2,500 must be <strong>pre-approved<\/strong> in writing by someone in a role senior to the host of the event.<\/li>\n<li>Itemized receipts must be provided as supporting documentation \u2013 credit card slips are not sufficient.<\/li>\n<li>A list of attendees and their affiliation must be provided for both events and working meals.<\/li>\n<\/ul>\n<\/li>\n<li><a href=\"https:\/\/carleton.ca\/secretariat\/wp-content\/uploads\/Travel-and-Related-Expenses-Policy-2020.pdf\">Travel and Related Expenses<\/a> policy:\n<ul>\n<li>Infrequent travelers (two or less trips during the previous fiscal year) must obtain written <strong>pre-approval<\/strong> from their immediate supervisor.<\/li>\n<\/ul>\n<\/li>\n<li><a href=\"https:\/\/carleton.ca\/secretariat\/wp-content\/uploads\/University-Funded-Gifts-Recognition-Donations.pdf\">University Funded Gifts, Recognition and Donations<\/a> policy:\n<ul>\n<li>Gift cards cannot be given to employees.<\/li>\n<\/ul>\n<\/li>\n<li><a href=\"https:\/\/carleton.ca\/secretariat\/wp-content\/uploads\/Procurement-Policy.pdf\">Procurement<\/a> policy:\n<ul>\n<li>Purchases of goods or services over $10,000 require additional steps <strong>prior <\/strong>to committing to the preferred vendor.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>If you have questions about the first three polices, please contact <a href=\"&#x6d;&#x61;&#x69;&#x6c;&#116;&#111;:ac&#x63;&#x6f;&#x75;&#x6e;&#116;&#115;&#46;pa&#x79;&#x61;&#x62;&#x6c;&#101;&#64;&#99;ar&#x6c;&#x65;&#x74;&#x6f;&#110;&#46;&#99;a\">acco&#117;&#110;&#116;&#115;&#46;&#x70;&#x61;&#x79;&#x61;&#x62;&#x6c;&#x65;&#64;car&#108;&#101;&#116;&#111;&#110;&#x2e;&#x63;&#x61;<\/a>.\u00a0 For more information regarding the Food Services or Procurement policies, please contact <a href=\"&#x6d;&#x61;&#105;&#108;t&#x6f;&#x3a;&#x70;&#114;&#111;c&#x75;&#x72;&#x65;&#109;&#101;n&#x74;&#x2e;&#x73;&#101;&#114;v&#x69;&#x63;&#x65;&#115;&#64;c&#x61;&#x72;&#x6c;&#101;to&#x6e;&#x2e;&#99;&#97;\">&#x70;&#114;&#111;&#x63;&#x75;&#114;&#101;&#x6d;&#x65;&#110;&#116;&#x2e;&#x73;&#101;&#114;&#x76;&#x69;&#99;&#101;&#x73;&#x40;&#99;&#97;&#x72;&#x6c;&#101;&#116;&#x6f;&#x6e;&#46;&#99;&#x61;<\/a>.<\/p>\n<p>Thank you for helping to ensure that the university is operating in accordance with governing legislation and Canada Revenue Agency regulations.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>As on-campus activity increases and travel and in-person events resume, please be reminded of the following policies when planning and\/or making purchasing decisions: Hospitality and Working Meal Expenses policy: Invoices or reimbursements for alcohol expenses cannot be charged to the university, unless pre-approved by the VP Finance &amp; Administration under exceptional circumstances. For major events [&hellip;]<\/p>\n","protected":false},"author":31,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","_mi_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[9],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.2 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Reminder - Policies Relating to In-Person Events and Travel - Financial Services<\/title>\n<meta name=\"description\" content=\"As on-campus activity increases and travel and in-person events resume, please be reminded of the following policies when planning and\/or making\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/carleton.ca\/financialservices\/2022\/reminder-policies-relating-to-in-person-events-and-travel\/\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"mariamcclintock\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"1 minute\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/carleton.ca\/financialservices\/2022\/reminder-policies-relating-to-in-person-events-and-travel\/\",\"url\":\"https:\/\/carleton.ca\/financialservices\/2022\/reminder-policies-relating-to-in-person-events-and-travel\/\",\"name\":\"Reminder - Policies Relating to In-Person Events and Travel - Financial Services\",\"isPartOf\":{\"@id\":\"https:\/\/carleton.ca\/financialservices\/#website\"},\"datePublished\":\"2022-08-10T13:37:37+00:00\",\"dateModified\":\"2024-04-30T14:30:41+00:00\",\"author\":{\"@id\":\"https:\/\/carleton.ca\/financialservices\/#\/schema\/person\/5108439f40744aac11b09613d6bc9b33\"},\"description\":\"As on-campus activity increases and travel and in-person events resume, please be reminded of the following policies when planning and\/or making\",\"breadcrumb\":{\"@id\":\"https:\/\/carleton.ca\/financialservices\/2022\/reminder-policies-relating-to-in-person-events-and-travel\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/carleton.ca\/financialservices\/2022\/reminder-policies-relating-to-in-person-events-and-travel\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/carleton.ca\/financialservices\/2022\/reminder-policies-relating-to-in-person-events-and-travel\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/carleton.ca\/financialservices\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Finance News\",\"item\":\"https:\/\/carleton.ca\/financialservices\/category\/finance-news\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"Faculty &amp; 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