{"id":15563,"date":"2025-05-20T15:53:42","date_gmt":"2025-05-20T19:53:42","guid":{"rendered":"https:\/\/carleton.ca\/financialservices\/?p=15563"},"modified":"2025-05-23T14:29:06","modified_gmt":"2025-05-23T18:29:06","slug":"hospitality-working-meals-and-per-diem-rates","status":"publish","type":"post","link":"https:\/\/carleton.ca\/financialservices\/2025\/hospitality-working-meals-and-per-diem-rates\/","title":{"rendered":"Hospitality and working meals are capped at per diem rates"},"content":{"rendered":"<p>The <a href=\"https:\/\/carleton.ca\/secretariat\/policies\/\" target=\"_blank\" rel=\"noopener\">\u2018Hospitality and Working Meal Expenses\u2019 policy<\/a> governs what Carleton University will pay or reimburse for hospitality and working meal expenses incurred directly for University business and research purposes.<\/p>\n<p>The maximum allowable expenditure for both hospitality and working meals is determined by the University\u2019s <a href=\"https:\/\/carleton.ca\/facts\/glossary\/p\/per-diems\/\">per diem<\/a> rates. The University\u2019s per diem rates are updated to match the National Joint Council each year on July 1<sup>st<\/sup>.<\/p>\n<h3>Hospitality\/Events<\/h3>\n<ul>\n<li>Hospitality\/events are for hosting <strong>visitors and guests<\/strong> for University business in support of its educational, research or service activities.<\/li>\n<li>Meals or events such as departmental retreats, staff recognition or retirement celebrations are <strong>not<\/strong> considered hospitality\/events for the purposes of determining expenditure and reimbursement amounts.<\/li>\n<li>The per person cost for food, beverage and gratuity shall not exceed double the University\u2019s per diem meal rate. Expenditures above this amount will not be paid by the University.<\/li>\n<li>Alcohol:\n<ul>\n<li>Where permitted,\n<ul>\n<li>one alcoholic beverage, per person, per meal, or<\/li>\n<li>for major hospitality events that include the service of alcohol and last more than two hours, not more than two alcoholic beverages per guest.<\/li>\n<\/ul>\n<\/li>\n<li>Alcohol is not permitted to be expensed to most externally sponsored research funds.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3>Working Meals<\/h3>\n<ul>\n<li>A working meal must be for the principal purpose of carrying out University business. If a meal does not meet the above \u2018hospitality\/events\u2019 definition, then it is considered a working meal for internal attendees.<\/li>\n<li>Meals or events such as departmental retreats, staff recognition or retirement celebrations are considered working meals for determining expenditure and reimbursement limits.<\/li>\n<li>The per person cost for food, beverage and gratuity shall not exceed the University\u2019s per diem meal rate. Expenditures above this amount will not be paid by the University.<\/li>\n<li>Alcohol is not permitted.<\/li>\n<\/ul>\n<p>You must ensure that expenses are allowable within this policy and\/or applicable granting agency requirements.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The \u2018Hospitality and Working Meal Expenses\u2019 policy governs what Carleton University will pay or reimburse for hospitality and working meal expenses incurred directly for University business and research purposes. The maximum allowable expenditure for both hospitality and working meals is determined by the University\u2019s per diem rates. The University\u2019s per diem rates are updated to [&hellip;]<\/p>\n","protected":false},"author":47,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","_mi_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[1],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.2 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Hospitality and working meals are capped at per diem rates - Financial Services<\/title>\n<meta name=\"description\" content=\"The \u2018Hospitality and Working Meal Expenses\u2019 policy governs what Carleton University will pay or reimburse for hospitality and working meal expenses\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/carleton.ca\/financialservices\/2025\/hospitality-working-meals-and-per-diem-rates\/\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"lauraleong\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/carleton.ca\/financialservices\/2025\/hospitality-working-meals-and-per-diem-rates\/\",\"url\":\"https:\/\/carleton.ca\/financialservices\/2025\/hospitality-working-meals-and-per-diem-rates\/\",\"name\":\"Hospitality and working meals are capped at per diem rates - Financial Services\",\"isPartOf\":{\"@id\":\"https:\/\/carleton.ca\/financialservices\/#website\"},\"datePublished\":\"2025-05-20T19:53:42+00:00\",\"dateModified\":\"2025-05-23T18:29:06+00:00\",\"author\":{\"@id\":\"https:\/\/carleton.ca\/financialservices\/#\/schema\/person\/14b8f642f54d0e34403fd3c5a7decdc9\"},\"description\":\"The \u2018Hospitality and Working Meal Expenses\u2019 policy governs what Carleton University will pay or reimburse for hospitality and working meal expenses\",\"breadcrumb\":{\"@id\":\"https:\/\/carleton.ca\/financialservices\/2025\/hospitality-working-meals-and-per-diem-rates\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/carleton.ca\/financialservices\/2025\/hospitality-working-meals-and-per-diem-rates\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/carleton.ca\/financialservices\/2025\/hospitality-working-meals-and-per-diem-rates\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/carleton.ca\/financialservices\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Finance News\",\"item\":\"https:\/\/carleton.ca\/financialservices\/category\/finance-news\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"Hospitality and working meals are capped at per diem rates\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/carleton.ca\/financialservices\/#website\",\"url\":\"https:\/\/carleton.ca\/financialservices\/\",\"name\":\"Financial Services\",\"description\":\"Carleton University\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/carleton.ca\/financialservices\/?s={search_term_string}\"},\"query-input\":\"required name=search_term_string\"}],\"inLanguage\":\"en-US\"},{\"@type\":\"Person\",\"@id\":\"https:\/\/carleton.ca\/financialservices\/#\/schema\/person\/14b8f642f54d0e34403fd3c5a7decdc9\",\"name\":\"lauraleong\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/carleton.ca\/financialservices\/#\/schema\/person\/image\/\",\"url\":\"https:\/\/secure.gravatar.com\/avatar\/8e28fb4e60cd93a2a49fa37709781238?s=96&d=mm&r=g\",\"contentUrl\":\"https:\/\/secure.gravatar.com\/avatar\/8e28fb4e60cd93a2a49fa37709781238?s=96&d=mm&r=g\",\"caption\":\"lauraleong\"}}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Hospitality and working meals are capped at per diem rates - Financial Services","description":"The \u2018Hospitality and Working Meal Expenses\u2019 policy governs what Carleton University will pay or reimburse for hospitality and working meal expenses","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/carleton.ca\/financialservices\/2025\/hospitality-working-meals-and-per-diem-rates\/","twitter_misc":{"Written by":"lauraleong","Est. reading time":"2 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/carleton.ca\/financialservices\/2025\/hospitality-working-meals-and-per-diem-rates\/","url":"https:\/\/carleton.ca\/financialservices\/2025\/hospitality-working-meals-and-per-diem-rates\/","name":"Hospitality and working meals are capped at per diem rates - Financial Services","isPartOf":{"@id":"https:\/\/carleton.ca\/financialservices\/#website"},"datePublished":"2025-05-20T19:53:42+00:00","dateModified":"2025-05-23T18:29:06+00:00","author":{"@id":"https:\/\/carleton.ca\/financialservices\/#\/schema\/person\/14b8f642f54d0e34403fd3c5a7decdc9"},"description":"The \u2018Hospitality and Working Meal Expenses\u2019 policy governs what Carleton University will pay or reimburse for hospitality and working meal expenses","breadcrumb":{"@id":"https:\/\/carleton.ca\/financialservices\/2025\/hospitality-working-meals-and-per-diem-rates\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/carleton.ca\/financialservices\/2025\/hospitality-working-meals-and-per-diem-rates\/"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/carleton.ca\/financialservices\/2025\/hospitality-working-meals-and-per-diem-rates\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/carleton.ca\/financialservices\/"},{"@type":"ListItem","position":2,"name":"Finance News","item":"https:\/\/carleton.ca\/financialservices\/category\/finance-news\/"},{"@type":"ListItem","position":3,"name":"Hospitality and working meals are capped at per diem rates"}]},{"@type":"WebSite","@id":"https:\/\/carleton.ca\/financialservices\/#website","url":"https:\/\/carleton.ca\/financialservices\/","name":"Financial Services","description":"Carleton University","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/carleton.ca\/financialservices\/?s={search_term_string}"},"query-input":"required name=search_term_string"}],"inLanguage":"en-US"},{"@type":"Person","@id":"https:\/\/carleton.ca\/financialservices\/#\/schema\/person\/14b8f642f54d0e34403fd3c5a7decdc9","name":"lauraleong","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/carleton.ca\/financialservices\/#\/schema\/person\/image\/","url":"https:\/\/secure.gravatar.com\/avatar\/8e28fb4e60cd93a2a49fa37709781238?s=96&d=mm&r=g","contentUrl":"https:\/\/secure.gravatar.com\/avatar\/8e28fb4e60cd93a2a49fa37709781238?s=96&d=mm&r=g","caption":"lauraleong"}}]}},"acf":{"Post Thumbnail Icon":"","Post Thumbnail":false},"_links":{"self":[{"href":"https:\/\/carleton.ca\/financialservices\/wp-json\/wp\/v2\/posts\/15563"}],"collection":[{"href":"https:\/\/carleton.ca\/financialservices\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/carleton.ca\/financialservices\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/carleton.ca\/financialservices\/wp-json\/wp\/v2\/users\/47"}],"replies":[{"embeddable":true,"href":"https:\/\/carleton.ca\/financialservices\/wp-json\/wp\/v2\/comments?post=15563"}],"version-history":[{"count":3,"href":"https:\/\/carleton.ca\/financialservices\/wp-json\/wp\/v2\/posts\/15563\/revisions"}],"predecessor-version":[{"id":15566,"href":"https:\/\/carleton.ca\/financialservices\/wp-json\/wp\/v2\/posts\/15563\/revisions\/15566"}],"wp:attachment":[{"href":"https:\/\/carleton.ca\/financialservices\/wp-json\/wp\/v2\/media?parent=15563"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/carleton.ca\/financialservices\/wp-json\/wp\/v2\/categories?post=15563"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/carleton.ca\/financialservices\/wp-json\/wp\/v2\/tags?post=15563"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}