{"id":20601,"date":"2020-04-07T09:48:56","date_gmt":"2020-04-07T13:48:56","guid":{"rendered":"https:\/\/carleton.ca\/hr\/?page_id=20601"},"modified":"2024-09-06T09:50:44","modified_gmt":"2024-09-06T13:50:44","slug":"life-events","status":"publish","type":"page","link":"https:\/\/carleton.ca\/hr\/life-events\/","title":{"rendered":"Life Events &amp; Updating Personal Information"},"content":{"rendered":"\n<section class=\"w-screen px-6 cu-section cu-section--white ml-offset-center md:px-8 lg:px-14\">\n    <div class=\"space-y-6 cu-max-w-child-5xl  md:space-y-10 cu-prose-first-last\">\n\n            <div class=\"cu-textmedia flex flex-col lg:flex-row mx-auto gap-6 md:gap-10 my-6 md:my-12 first:mt-0 max-w-5xl\">\n        <div class=\"justify-start cu-textmedia-content cu-prose-first-last\" style=\"flex: 0 0 100%;\">\n            <header class=\"font-light prose-xl cu-pageheader md:prose-2xl cu-component-updated cu-prose-first-last\">\n                                    <h1 class=\"cu-prose-first-last font-semibold !mt-2 mb-4 md:mb-6 relative after:absolute after:h-px after:bottom-0 after:bg-cu-red after:left-px text-3xl md:text-4xl lg:text-5xl lg:leading-[3.5rem] pb-5 after:w-10 text-cu-black-700 not-prose\">\n                        Life Events &amp; Updating Personal Information\n                    <\/h1>\n                \n                                \n                            <\/header>\n\n                    <\/div>\n\n            <\/div>\n\n    <\/div>\n<\/section>\n\n\n\n<h2 id=\"updating-your-personal-information\" class=\"wp-block-heading\">Updating Your Personal Information<\/h2>\n\n\n\n<h3 id=\"how-do-i-update-my-beneficiary-information\" class=\"wp-block-heading\">How do I update my beneficiary information?<\/h3>\n\n\n\n<p>To update your beneficiary information, fill out the appropriate&nbsp;<a href=\"https:\/\/carleton.ca\/hr\/benefits\/forms\/\">Benefit Application and Change form<\/a>&nbsp;and return it to a&nbsp;<a href=\"https:\/\/carleton.ca\/hr\/contact-us\/#benefits\" target=\"_blank\" rel=\"noreferrer noopener\">Benefits Specialist<\/a>.<\/p>\n\n\n\n<h3 id=\"how-do-i-update-my-emergency-contacts\" class=\"wp-block-heading\">How do I update my emergency contacts<\/h3>\n\n\n\n<p>To update your emergency contacts, follow these steps:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Log in to&nbsp;<a href=\"https:\/\/central.carleton.ca\/\" target=\"_blank\" rel=\"noreferrer noopener\">Carleton Central<\/a><\/li>\n\n\n\n<li>Select the \u2018Personal Information\u2019 tab<\/li>\n\n\n\n<li>Select \u2018Update Personal Emergency Contacts\u2019<\/li>\n\n\n\n<li>To update an existing contact:\n<ol class=\"wp-block-list\">\n<li>Select the name of your contact<\/li>\n\n\n\n<li>Enter your emergency contact\u2019s relationship and full name, address and cu_people_phone number<\/li>\n\n\n\n<li>Select \u2018Submit Changes\u2019<\/li>\n<\/ol>\n<\/li>\n\n\n\n<li>To add a new contact:\n<ol class=\"wp-block-list\">\n<li>Select \u2018New Contact\u2019<\/li>\n\n\n\n<li>Enter your emergency contact\u2019s relationship and full name, address and cu_people_phone number<\/li>\n\n\n\n<li>Select \u2018Submit Changes\u2019<\/li>\n<\/ol>\n<\/li>\n\n\n\n<li>To remove a contact:\n<ol class=\"wp-block-list\">\n<li>Select the name of your contact<\/li>\n\n\n\n<li>Select the \u2018Remove Contact\u2019 checkbox<\/li>\n\n\n\n<li>Select \u2018Submit Changes\u2019<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n\n\n\n<h3 id=\"how-do-i-update-my-home-address-or-phone-number\" class=\"wp-block-heading\">How do I update my home address or phone number?<\/h3>\n\n\n\n<p>To update your home address or cu_people_phone number, follow these steps:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Log in to&nbsp;<a href=\"https:\/\/central.carleton.ca\/\" target=\"_blank\" rel=\"noreferrer noopener\">Carleton Central<\/a><\/li>\n\n\n\n<li>Select the \u2018Personal Information\u2019 tab<\/li>\n\n\n\n<li>Select \u2018View\/Update Address(es) and cu_people_phone Number(s)\u2019<\/li>\n\n\n\n<li>To add a new address:\n<ol class=\"wp-block-list\">\n<li>Select the address you would like to insert from the menu at the bottom of the page and select \u2018Submit\u2019<\/li>\n\n\n\n<li>Enter your new address and cu_people_phone number in full<\/li>\n\n\n\n<li>Select \u2018Submit\u2019<\/li>\n<\/ol>\n<\/li>\n\n\n\n<li>To update an existing address:\n<ol class=\"wp-block-list\">\n<li>Select the red text in the address or number you would like to update<\/li>\n\n\n\n<li>Enter your new address and cu_people_phone number in full<\/li>\n\n\n\n<li>Select \u2018Submit\u2019<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"marital status\">Change in Marital Status<\/h2>\n\n\n\n<p>Changes in Marital Status include marriage, attainment of common-law status, divorce, separation, and loss of spouse.<\/p>\n\n\n\n<p>A change in marital status could include modifications to your benefits. Check out the <a href=\"https:\/\/carleton.ca\/hr\/benefits\/forms\/\">Benefit Forms<\/a> section for relevant information. For questions or assistance on changing your benefits, please contact our <a href=\"https:\/\/carleton.ca\/hr\/contact-us\/#benefits\">Benefits Specialist<\/a>.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em>Marriage<\/em>: You have 31 days from the date of marriage to add your spouse to your benefit plan. After 31 days your spouse will be required to submit evidence of insurability which must be approved by the insurer to obtain coverage.<\/li>\n\n\n\n<li><em>Common-Law<\/em>: A common-law partnership is recognized when a couple has lived together for one year. After one year of cohabitation, you have 31 days to change your benefits and add your partner to your benefits plan. After 31 days, your partner will be required to submit evidence of insurability which must be approved by the insurer to obtain coverage.<\/li>\n<\/ul>\n\n\n\n<p>If you require a name change, please note the section below.<\/p>\n\n\n\n<p>If you have queries regarding your pension in the event of a <em>divorce <\/em>or<em> loss of a spouse<\/em>, please contact <a href=\"https:\/\/carleton.ca\/hr\/contact-us\/#pension\">Pension Services<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"name change\">Name Change<\/h2>\n\n\n\n<p>If you require a name change please complete a <a href=\"https:\/\/carleton.ca\/hr\/wp-content\/uploads\/sites\/16\/2024\/08\/NameChangeRequest.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Name Change Request Form<\/a>&nbsp;and return it to <a href=\"mailto:humanresources@carleton.ca\">Human Resources<\/a> along with the necessary backup documentation noted on the form.<\/p>\n\n\n\n<p>When the name change has been processed, you will receive a new Benefits Card if applicable.<\/p>\n\n\n\n<p>Human Resources will notify you when you can contact the ITS Service Desk to update your MyCarletonOne&nbsp;account&nbsp;and email account, and the Campus Card Office for a new Campus Card.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"family\">Maternity \/ Parental \/ Adoption<\/h2>\n\n\n\n<p>Welcoming a new addition to the family is an exciting and joyous time! To make the transition as smooth as possible, please review the points below.<\/p>\n\n\n\n<p>Refer to your&nbsp;<a href=\"https:\/\/carleton.ca\/hr\/labour-relations\/employee-agreements\/\" target=\"_blank\" rel=\"noopener noreferrer\">employment agreement<\/a>&nbsp;for the specific information regarding your leave.<\/p>\n\n\n\n<p>Additional details can be found in the <a href=\"https:\/\/carleton.ca\/hr\/wp-content\/uploads\/sites\/16\/2023\/02\/Maternity-and-Parental-Leaves-Guide-v1.1.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Maternity and Parental Leave Guide.<\/a><\/p>\n\n\n\n<p><strong>Notice requirements<\/strong><br> To ensure timely processing of leaves, please submit the leave request form along with the medical note with a due date or proof of birth 3-4 months prior to the start date.<\/p>\n\n\n\n<p>Leave processing includes:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Submission of Record of Employment (ROE) to Service Canada so that you can apply for EI benefits<\/li>\n\n\n\n<li>Preparation of benefits costing and timely processing for continued coverage while on leave<\/li>\n\n\n\n<li>Processing in the payroll system to ensure correct payments<\/li>\n<\/ul>\n\n\n\n<p>To initiate your maternity\/paternal\/adoption leave, submit a maternity\/parental leave request form to your manager or Chair\/Director.<\/p>\n\n\n\n<section class=\"w-screen px-6 cu-section cu-section--white ml-offset-center md:px-8 lg:px-14\">\n    <div class=\"space-y-6 cu-max-w-child-5xl  md:space-y-10 cu-prose-first-last\">\n\n                \n        <div class=\"cu-column cu-component not-contained mx-auto grid max-w-5xl md:grid-cols-2 gap-6 md:gap-10\">\n            \n\n<div class=\"not-prose cu-card rounded-lg @container md:max-w-lg flex flex-col gap-3 bg-white shadow-lg shadow-cu-black-100 \">\n            <figure class=\"flex items-center justify-center w-10 h-10 mx-6 mt-6 mb-2 overflow-hidden \">\n            <img decoding=\"async\" src=\"https:\/\/cdn.carleton.ca\/rds\/assets\/font-awesome\/file-pdf.svg\" alt=\"An icon of a saxophone\" class=\"cu-icon-thumb \" style=\"filter: invert(20%) sepia(50%) saturate(7177%) hue-rotate(348deg) brightness(91%) contrast(100%);\"><\/figure>\n        \n                        <header class=\"flex flex-col gap-3  px-6 first:mt-6\">\n                \n        \n    \n    <h2 class=\"line-clamp-3 text-lg font-semibold text-cu-black @sm:md:text-xl leading-6 @sm:md:leading-8\">\n        Maternity\/Parental Leave Request Form\n    <\/h2>\n\n            <\/header>\n\n        \n                    <div class=\"flex flex-col px-6 text-left\">\n                <p class=\"text-base text-cu-black-700\">\n                    Fill out this form and submit it to your manager.\n                <\/p>\n            <\/div>\n        \n                    <footer class=\"px-6 pt-3 mt-auto md:pt-5\">\n                <a href=\"https:\/\/carleton.ca\/hr\/wp-content\/uploads\/sites\/16\/Maternity_Parental-Leave_Request_Form-v1.1.pdf\" class=\"cu-button cu-button--red cu-button--small\">\n                    Download\n                    <span class=\"sr-only\">\n                        \n                    <\/span>\n                <\/a>\n            <\/footer>\n        \n    <\/div>\n    \n\n        <\/div>\n\n        \n    <\/div>\n<\/section>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Pension &amp; Leaves Services will send you a benefit costing form, outlining the costs to maintain benefits during the unpaid portion of your leave (if applicable).<\/li>\n\n\n\n<li>Complete the benefits costing form and return it to HR.<\/li>\n<\/ol>\n\n\n\n<p>Please note:&nbsp;If the start date for your leave changes, please contact your manager and Pension &amp; Leaves Services to confirm the new leave dates.<\/p>\n\n\n\n<p>Once your leave has begun, apply for&nbsp;<a href=\"https:\/\/www.canada.ca\/en\/services\/benefits\/ei\/ei-maternity-parental.html\" target=\"_blank\" rel=\"noopener noreferrer\">Employment Insurance (EI) benefits<\/a> through Service Canada online. For Quebec residents, please apply for <a href=\"https:\/\/www.rqap.gouv.qc.ca\/en\/online-services\/applying-for-benefits\" target=\"_blank\" rel=\"noopener noreferrer\">QPIP benefits<\/a>. Once you have received your first EI or QPIP benefits statement, send a copy to the Pension &amp; Leaves Specialist to confirm your eligibility for maternal\/parental leave top-up payments.<\/p>\n\n\n\n<p>If you would like to add your child to your benefit coverage, complete the <a href=\"https:\/\/carleton.ca\/hr\/wp-content\/uploads\/sites\/16\/Canada-Life-Change-Form-M6190-1.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Group Coverage Change Form<\/a>\u00a0within 31 days of the birth or arrival of your child. If you would like to update other information (i.e. beneficiaries for group life insurance), see the Benefit Applications and Changes section on the <a href=\"https:\/\/carleton.ca\/hr\/benefits\/forms\/\">benefits forms page<\/a>. For more information,\u00a0please contact our <a href=\"https:\/\/carleton.ca\/hr\/contact-us\/#benefits\">Benefits Specialist<\/a>.<\/p>\n\n\n\n<p>If you have any queries about maternal\/paternal leave, please contact<a href=\"https:\/\/carleton.ca\/hr\/contact-us\/#pension\"> Leave Administration Services<\/a>.<\/p>\n\n\n\n<p>Need to cancel your parking while on leave? Contact <a href=\"http:\/\/carleton.ca\/parking\/\" target=\"_blank\" rel=\"noopener noreferrer\">Parking Services<\/a> for assistance.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"moving\">Moving<\/h2>\n\n\n\n<p>Moving can be such an exciting and busy time! Don\u2019t forget to update your address and phone number in <a href=\"http:\/\/central.carleton.ca\/\" target=\"_blank\" rel=\"noopener noreferrer\">Carleton Central<\/a>&nbsp;(instructions are found at the bottom of this page).<\/p>\n\n\n\n<p>If you are in the Carleton University benefits plan, ensure you update your address with Canada Life.&nbsp; You can do this in three ways:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Login to your <a href=\"https:\/\/gwl.greatwestlife.com\/MyLogin\" target=\"_blank\" rel=\"noopener noreferrer\">GroupNet<\/a> account, select &#8220;Profile&#8221; and then click on \u201cManage Mailing Address\u201d to update your address<\/li>\n\n\n\n<li>Call Canada Life at <strong>1-800-957-9777<\/strong> and inform them of your new address and phone number<\/li>\n\n\n\n<li>When you submit your next claim, ensure you enter your new address on the claim form. Canada Life should update your address when they process the form<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"leave\">Leave of Absence Without Pay<\/h2>\n\n\n\n<p>There are two types of leaves of absence:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Legislated under the Employment Standards Act (examples: Family Medical, Family Caregiver, Critical Illness, Organ Donor, Reservist)<\/li>\n\n\n\n<li>Non-legislated (example: study, extended travel, other personal)<\/li>\n<\/ol>\n\n\n\n<p>Refer to your&nbsp;<a href=\"https:\/\/carleton.ca\/hr\/labour-relations\/employee-agreements\/\">employment agreement<\/a> for the specific information regarding your leave.<\/p>\n\n\n\n<p>To request a leave of absence, submit a leave request form to your manager, with a copy to the Assistant Vice-President, Human Resources.<\/p>\n\n\n\n<section class=\"w-screen px-6 cu-section cu-section--white ml-offset-center md:px-8 lg:px-14\">\n    <div class=\"space-y-6 cu-max-w-child-5xl  md:space-y-10 cu-prose-first-last\">\n\n                \n        <div class=\"cu-column cu-component not-contained mx-auto grid max-w-5xl md:grid-cols-3 gap-6 md:gap-10\">\n            \n\n<div class=\"not-prose cu-card rounded-lg @container md:max-w-lg flex flex-col gap-3 bg-white shadow-lg shadow-cu-black-100 \">\n            <figure class=\"flex items-center justify-center w-10 h-10 mx-6 mt-6 mb-2 overflow-hidden \">\n            <img decoding=\"async\" src=\"https:\/\/cdn.carleton.ca\/rds\/assets\/font-awesome\/file-pdf.svg\" alt=\"An icon of a saxophone\" class=\"cu-icon-thumb \" style=\"filter: invert(20%) sepia(50%) saturate(7177%) hue-rotate(348deg) brightness(91%) contrast(100%);\"><\/figure>\n        \n                        <header class=\"flex flex-col gap-3  px-6 first:mt-6\">\n                \n        \n    \n    <h2 class=\"line-clamp-3 text-lg font-semibold text-cu-black @sm:md:text-xl leading-6 @sm:md:leading-8\">\n        Legislated Leave of Absence Without Pay Request Form\n    <\/h2>\n\n            <\/header>\n\n        \n        \n                    <footer class=\"px-6 pt-3 mt-auto md:pt-5\">\n                <a href=\"https:\/\/carleton.ca\/hr\/wp-content\/uploads\/sites\/16\/Legislated_Leave_Request_Form-v1.2.pdf\" class=\"cu-button cu-button--red cu-button--small\">\n                    Download\n                    <span class=\"sr-only\">\n                        \n                    <\/span>\n                <\/a>\n            <\/footer>\n        \n    <\/div>\n    \n\n\n<div class=\"not-prose cu-card rounded-lg @container md:max-w-lg flex flex-col gap-3 bg-white shadow-lg shadow-cu-black-100 \">\n            <figure class=\"flex items-center justify-center w-10 h-10 mx-6 mt-6 mb-2 overflow-hidden \">\n            <img decoding=\"async\" src=\"https:\/\/cdn.carleton.ca\/rds\/assets\/font-awesome\/file-pdf.svg\" alt=\"An icon of a saxophone\" class=\"cu-icon-thumb \" style=\"filter: invert(20%) sepia(50%) saturate(7177%) hue-rotate(348deg) brightness(91%) contrast(100%);\"><\/figure>\n        \n                        <header class=\"flex flex-col gap-3  px-6 first:mt-6\">\n                \n        \n    \n    <h2 class=\"line-clamp-3 text-lg font-semibold text-cu-black @sm:md:text-xl leading-6 @sm:md:leading-8\">\n        Leave of Absence Without Pay Request Form\n    <\/h2>\n\n            <\/header>\n\n        \n                    <div class=\"flex flex-col px-6 text-left\">\n                <p class=\"text-base text-cu-black-700\">\n                    Leave of Absence Without Pay Request Form\n                <\/p>\n            <\/div>\n        \n                    <footer class=\"px-6 pt-3 mt-auto md:pt-5\">\n                <a href=\"https:\/\/carleton.ca\/hr\/wp-content\/uploads\/sites\/16\/Leave_of_Absence_Request_Form_Professional-Services-v1.1.pdf\" class=\"cu-button cu-button--red cu-button--small\">\n                    Download\n                    <span class=\"sr-only\">\n                        \n                    <\/span>\n                <\/a>\n            <\/footer>\n        \n    <\/div>\n    \n\n        <\/div>\n\n        \n    <\/div>\n<\/section>\n\n\n\n<p>If you have general queries about taking a leave please contact <a href=\"https:\/\/carleton.ca\/hr\/contact-us\/#pension\">Pension and Leaves Services<\/a>.<\/p>\n\n\n\n<p>Need to cancel your parking while on leave? Contact <a href=\"http:\/\/carleton.ca\/parking\/\" target=\"_blank\" rel=\"noopener noreferrer\">Parking Services<\/a> for assistance.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"reduced\">Reduced Time Appointment (non-Faculty)<\/h2>\n\n\n\n<p>Refer to your&nbsp;<a href=\"https:\/\/carleton.ca\/hr\/labour-relations\/employee-agreements\/\">employment agreement<\/a> for specific information regarding reduced-time appointments.<\/p>\n\n\n\n<p>CUPE 2424: \u201cA continuing employee who has completed one year of service may request a reduced-time appointment providing he\/she makes a written request to the department head, with a copy to the Union, and subject to the approval of the Assistant Vice-President, Human Resources.\u201d (CUPE 2424 Collective Agreement)<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"self-funded\">Self-Funded Leave<\/h2>\n\n\n\n<p>Carleton University offers a self-funded leave plan for non-academic staff with continuing appointments. If you are eligible, the plan gives you an opportunity to fund a leave of absence by deferring a portion of your salary, which will then be paid to you at the time of the leave. For detailed information see our <a href=\"https:\/\/carleton.ca\/hr\/policies\/self-funded-leave\/\">Self-Funded Leave Policy<\/a><\/p>\n\n\n\n<p>To request a self-funded leave, submit a request for salary deferral and a leave plan based on the policy requirements, to your manager.<\/p>\n\n\n\n<p>If your leave request is approved, Pension &amp; Leaves Services will send you a benefits costing form outlining the costs to maintain benefits during your leave. Complete and return this form to <a href=\"https:\/\/carleton.ca\/hr\/contact-us\/\">Pension and Leaves Services<\/a>.<\/p>\n\n\n\n<p>If you have general queries about self-funded leaves please contact&nbsp;<a href=\"mailto:payroll@carleton.ca\">Payroll Services<\/a><\/p>\n\n\n\n<p>Need to cancel your parking while on leave? Contact <a href=\"http:\/\/carleton.ca\/parking\/\" target=\"_blank\" rel=\"noopener noreferrer\">Parking Services<\/a> for assistance.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Updating Your Personal Information How do I update my beneficiary information? To update your beneficiary information, fill out the appropriate&nbsp;Benefit Application and Change form&nbsp;and return it to a&nbsp;Benefits Specialist. How do I update my emergency contacts To update your emergency contacts, follow these steps: How do I update my home address or phone number? To [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_cu_dining_location_slug":"","footnotes":"","_links_to":"","_links_to_target":""},"cu_page_type":[202],"class_list":["post-20601","page","type-page","status-publish","hentry","cu_page_type-service-areas-resources"],"acf":{"cu_post_thumbnail":false},"_links":{"self":[{"href":"https:\/\/carleton.ca\/hr\/wp-json\/wp\/v2\/pages\/20601","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/carleton.ca\/hr\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/carleton.ca\/hr\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/carleton.ca\/hr\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/carleton.ca\/hr\/wp-json\/wp\/v2\/comments?post=20601"}],"version-history":[{"count":5,"href":"https:\/\/carleton.ca\/hr\/wp-json\/wp\/v2\/pages\/20601\/revisions"}],"predecessor-version":[{"id":25380,"href":"https:\/\/carleton.ca\/hr\/wp-json\/wp\/v2\/pages\/20601\/revisions\/25380"}],"wp:attachment":[{"href":"https:\/\/carleton.ca\/hr\/wp-json\/wp\/v2\/media?parent=20601"}],"wp:term":[{"taxonomy":"cu_page_type","embeddable":true,"href":"https:\/\/carleton.ca\/hr\/wp-json\/wp\/v2\/cu_page_type?post=20601"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}