Outgoing Exchange: Apply for Exchange

The general Exchange Program application is under the heading “Student Online Applications” on the main page of Carleton Central. The application is called “Outgoing International Exchange Application.”

The first step in the online application process is an automatic review of your eligibility. If you have met the eligibility requirements, the application will allow you to proceed to the next step (note: satisfying the preliminary eligibility review at the time of application only guarantees that your application will be considered; it does not guarantee acceptance to the Exchange Program).

Note: You will have the ability to save your progress at each stage of the application and come back later. Your completed application must be submitted by the deadline listed above. No late applications will be accepted.

Identify and rank up to three (3) preferred institutions on the application and the term(s) you wish to apply for (Fall, Winter, or Full Year). Make note of approximate semester start and end dates at your preferred institutions.

We strongly recommend that you consider all three of your choices carefully. While the ISSO makes every reasonable effort to place accepted students at their preferred partner institution, due to the competitive nature of the Exchange Program we cannot make guarantees. Identifying three preferred partners helps the Exchange Team place you at a partner that is a good fit for your interests and goals.

Respond to short-answer assessment questions regarding your motivations and objectives for the Exchange Program. There are no right or wrong answers; these questions are an opportunity for you to tell the Exchange Team a bit more about yourself and your goals. Because space in the Exchange Program is limited, we place students firstly on academic performance and, as a secondary measure, on the assessment questions.

As part of the online application in Carleton Central, you will need to identify and provide the contact information for two (2) academic references (professors, not teaching assistants). Actual reference letters are not required at the time of application (see note below for exceptions). Please ask permission from your professors before listing them as a reference.

While letters of reference are not required for the general Exchange Program at the time of application, reference letters may be required by the specific partner institution you will be attending later in the process. References should be willing to provide this documentation at a later date if required (timeline varies depending on the partner institution you are attending and their internal application deadlines).

The following supporting documents are required at the time of application.

ALL Outgoing Exchange Students (including graduate students)

Consent to Publish Form. Download and print the form. Review document and sign page 2, Section C.  Save pages 1 and 2 of the Consent form as one PDF document.  Then upload this document into your exchange application in Carleton Central.

GRADUATE Outgoing Exchange Students

Graduate Student Acknowledgement for Exchange. Download and print the form. Review document and sign. Scan and upload to your application.

OUI Application Package

If you are applying to an Ontario Universities International (OJS, ORA, OBW, OIN) Exchange Program, you will need to complete and submit the program-specific application package in addition to your Carleton Central exchange application. Please begin your OUI application well in advance of the deadline to allow ample time for the required documents to be collected.

OUI application package must be submitted by email to the ISSO at exchange@carleton.ca by January 15th, 2022.

Killam Fellowships Program Application Package

If you are applying to the Killam Fellowships Program, you will need to complete and submit the Killam Fellowships application package in addition to your Carleton Central exchange application. Please begin your Killam application well in advance of the deadline to allow ample time for the required documents to be collected.

Killam application package must be submitted online by December 17th, 2021.

There is a non-refundable application fee of $80.00 CDN that is payable by Visa or Master card. The application fee is non-refundable. For the Bachelor of International Business students, the application form will automatically bypass the fee payment requirement.

You will receive an automatic confirmation email after your application is successfully submitted. Decision emails will be sent in February. It is important to check your Carleton e-mail regularly for updates. You can also review your application periodically on Carleton Central to see if there are any status updates.

Application Turnaround Times

Application decisions are available by mid-February. At this point, you will be notified (sent to your Carleton email) whether you have been accepted to the exchange program and to which partner institution you will be nominated by Carleton University.

Once you have received your notification, accept or decline your nomination in Carleton Central. Accepting your nomination will progress your application to the next stage and the Exchange Team will nominate you to the host institution. Declining your nomination will close your application and you will need to contact the Exchange Team (ISSO, 128 UC) as soon as possible if you still wish to participate in the exchange.

Ontario Universities International (OJS, ORA, OBW, OIN): You will be notified by mid-February if you have been accepted to the Carleton University Exchange Program. Your Ontario Universities International results (including the OUI partner to which you will be nominated) will be available in March/April.

Killam Fellowships Program: You will be notified by mid-February if you have been accepted to the Carleton University Exchange Program. The results of your Killam Fellowships application will be available in early April.