Planning For Your Arrival

International students aged 18 and over must be fully vaccinated by a vaccine approved by the World Health Organization to enter Canada. International students who are not considered fully vaccinated and are under 18 can continue to enter Canada, but will have to quarantine for 14 days upon arrival. If international students are taking a connecting flight to their final destination, they must ensure that is scheduled to depart within 24 hours of the departure time of their flight to enter Canada.

Students should be prepared to expect delays at airports and with connecting flights. Please ensure you have plenty of time in between any connecting flights for anticipated delays. Students are not to leave the airport in between connecting flights or they will need to quarantine in that location.

Thanks to an agreement between Carleton University and Air Canada, Carleton students travelling to Canada are eligible for a 10% flight discount with the airline. You can use the discount code VPB4TZZ1 when booking economy class international flights to Canada for travel between now and December 31, 2022 on the Air Canada website. Please note:

• Flights must be booked by December 31, 2022
• Valid for travel from Latin America, Europe, Middle East, Africa and India

For questions about the use of this discount code, please contact Air Canada Customer Support

Students are reminded that they must remain in quarantine for at least 14 days. Students cannot quarantine in Carleton University’s Residence. 

Those who meet the requirements to be deemed as fully vaccinated do not need to provide quarantine location upon entry to Canada.

Students who are required to quarantine must ensure they choose a place where they can isolate effectively. During your quarantine, you must avoid all contact with anyone who did not travel with you, meaning that you will need your own bedroom and bathroom.

Please be advised that Carleton University does not inspect nor affiliate with any off-campus property. Please visit the Landlord Tenant Board for more information regarding your rights as a tenant. 

Ottawa Marriott Downtown

100 Kent Street, Ottawa, Ontario K1P 5R7

7-night minimum stay:

• Room only: $159/night + taxes. Single occupancy, 1 king bed (10 nights minimum).

No minimum night stay requirement:

• Room only: $189/night + taxes (no minimum stay requirement)

Room amenities: complimentary WiFi, floor to ceiling windows (which open), mini fridge, in-room safe, internet TVs with streaming/casting functionality, coffee maker/tea, work desk & ergonomic chair, bathroom amenities, bathtub/shower combo, alarm clock, hairdryer, and microwave available upon request. Food delivery options are available from our onsite food & beverage outlets such as Starbucks and Spin Kitchen & Bar.

Students may contact Rebecca Narr (rebecca.narr@ottawamarriott.com) for further information on the hotel, quarantine or to book double occupancy rooms, or please proceed to book your stay online.

TownePlace Marriott Ottawa Kanata

1251 Maritime Way, Ottawa, ON K2K 0J6

• Room only: $109/night + applicable taxes and fees. Studio King or 2 Queen beds.
• Room & Meal: $154/night + applicable taxes and fees. Studio King or 2 Queen beds with 3 meals.

Rate includes: High speed internet, full kitchen (full size fridge, microwave oven, dishwasher, coffee machine, electric stove top, toaster, cutlery, pots and pans), in room entertainment package (YouTube, Netflix, Bluetooth to TV, Local Cable Channels).

Students can visit their website for more information. Once ready to book, please email guestservices.yowts@marriott.com or call 613-599-7200.

Upon booking of travel to Canada, all international students must complete the Pre-Arrival Planning and Support Form to seek additional support and guidance with their travel planning process. Students who have been fully vaccinated must still complete this form. Please note that doing so does not guarantee entry to Canada. Students who do not meet the requirements to be granted a quarantine exemption and their co-arriving family members continue to remain responsible for providing government officials with a complete and accurate quarantine plan that they commit to following.

Students should gather the following documents and be prepared to show them at the Port of Entry upon arrival in Canada:

• Valid passport
• Valid Temporary Resident Visa or Electronic Travel Authorization (not required for American citizens or permanent residents)
• Valid study permit or approval letter for study permit (Letter of Introduction)
• Proof of enrolment in the current term at Carleton, established with an admission document and/or a current Certificate of Enrolment (select option 3)
• Proof of financial means (similar to documents used for a study permit application, but updated to show current information)
• English language test results, if they were required for your study permit application
• Confirmation email of registration using the Pre-Arrival Planning and Support Form
• Proof of valid medical exam results, if travelling to Canada from one of these countries or territories
  • Medical exam results are valid for 12 months. Students travelling to Canada for the first time might find that their visa is invalid for travel if more than 12 months have passed. IRCC will send an email with further instructions.
  • If you have been outside of Canada for more than 6 months you may need to take a new immigration medical exam before travelling. Read IRCC’s information about who needs a medical exam.
• Proof of vaccination. The proof is uploaded to the ArriveCan app before travel
  • Refer to the Government of Canada website for information about who is considered fully vaccinated and requirements for the proof of vaccination.

Travel restrictions can change without notice and students are reminded that they are responsible for ensuring they have all necessary documents to demonstrate they are eligible to enter Canada as an international student. If you have questions about documentation for travel, you are welcome to email immigration.advising@carleton.ca

Enrollment in the University Health Insurance Plan (UHIP) is mandatory for all international students enrolled at Carleton University. Students can also enrol their eligible accompanying family members in UHIP by completing the enrolment form.

Students will receive their UHIP card on their Carleton email account after completing the Pre-Arrival Planning and Support Form.

Upon arrival in Canada, students can register at Sun Life Financial (the insurance company) to print off their UHIP card. The policy number is 050150.  If students are unable to locate their UHIP card, they should contact uhip@carleton.ca with their full name and Carleton ID number for assistance.

Travellers arriving from international destinations and who do not qualify as fully vaccinated for entry to Canada must have a quarantine plan that explains how they will avoid contact with others and obtain necessities for 14 days after arrival to Canada. Students and their co-arriving family members must be prepared to present their detailed quarantine plan to an officer at the Port of Entry. Failure to do so could result in the inability to board your flight and/or be permitted to enter Canada.

A quarantine plan must include:

• Where you will stay for your 14-day isolation period. You should not plan to quarantine in a place where you will have contact with vulnerable individuals: people who have an underlying medical condition, a compromised immune system, or those who are 65 years of age or older.
• How you will travel safely from the airport to your quarantine location.
• Arrangements for getting food, cleaning supplies, medications and other necessities.
• How you will access essential services.
• Social or family support available to you.

This is not an exhaustive list, as quarantine and travel restrictions are subject to change without notice. We encourage students to review the Government of Canada’s website on creating a quarantine plan and reaching out to the ISSO if any further support is required. Students should begin planning their arrival well in advance, including budgeting for additional expenses that may be incurred as a result of quarantine.

Students and their co-arriving family members travelling to Canada are required to submit their information electronically through the ArriveCAN mobile app within 72 hours before they board their flight. Students must be ready to show their ArriveCAN receipt to a border services officer who will verify that they have submitted their information digitally.

Travellers seeking quarantine exemptions based on vaccine status must upload proof of full vaccination into ArriveCAN. Guidance on determining vaccination status can be found on the Government of Canada’s Travel Website. Documentation of the full vaccine series must be provided in English or French (or a certified translation into English or French). A person who submits false information on vaccination status could be subject to fines or other penalties.

Fully vaccinated travellers who do not submit their information into ArriveCAN:

• won’t be eligible for the fully vaccinated traveller exemption (i.e., they may have to submit a pre-entry test result and suitable quarantine plan, quarantine and undergo testing in Canada);
• may face additional delays at the border for public health questioning; and
• may be subject to fines or other enforcement action.

In addition to ArriveCAN, students can download the following resources:

• Travel Smart App: find up-to-date travel advisories and guidance
• International SOS app: access to medical assistance, safety advice, referrals and emotional support when travelling. Use Carleton’s membership log-in number to sign-in 27ACAS714670