{"id":200,"date":"2019-06-19T13:29:19","date_gmt":"2019-06-19T17:29:19","guid":{"rendered":"https:\/\/carleton.ca\/pmc\/?page_id=200"},"modified":"2025-09-03T11:01:28","modified_gmt":"2025-09-03T15:01:28","slug":"accommodation-process","status":"publish","type":"page","link":"https:\/\/carleton.ca\/pmc\/faculty-and-instructors\/accommodation-process\/","title":{"rendered":"Accommodation Process"},"content":{"rendered":"\n
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\n Accommodation Process\n <\/h1>\n \n \n <\/header>\n\n <\/div>\n\n <\/div>\n\n <\/div>\n<\/section>\n\n\n\n

Academic accommodations are based on disability-related needs and are intended to minimize the impact of functional limitations due to disability. <\/strong> Accommodations are not intended to provide unfair advantage, because students are still expected to meet the same course objectives and complete the same set of course requirements as all other students in the course.<\/p>\n\n\n\n\n

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\n Table of Contents\n <\/h2>\n
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\n \n 1.\n <\/span>\n\n \n Student Registration with PMC\n <\/a>\n <\/div>\n\n <\/div>\n \n
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\n \n 2.\n <\/span>\n\n \n Letter of Accommodation (LoA)\n <\/a>\n <\/div>\n\n <\/div>\n \n
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\n \n 3.\n <\/span>\n\n \n Accommodation Arrangements\n <\/a>\n <\/div>\n\n <\/div>\n \n
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\n \n 4.\n <\/span>\n\n \n Deadline(s) for Students to Request Accommodations\n <\/a>\n <\/div>\n\n <\/div>\n \n
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\n \n 5.\n <\/span>\n\n \n Ventus Faculty Portal\n <\/a>\n <\/div>\n\n <\/div>\n <\/div>\n\n <\/div>\n<\/div>\n\n\n\n

Student Registration with PMC<\/h2>\n\n\n\n

Carleton students with disabilities are responsible for identifying their needs for disability-related accommodation(s) to the Paul Mental Centre and providing appropriate disability documentation. All documentation must be current and provided by a regulated health practitioner (e.g. physician, a medical specialist, psychiatrist, psychologist).<\/p>\n\n\n\n

Documentation must include a statement that:<\/p>\n\n\n\n

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  1. the individual has an ongoing diagnosed disability, and<\/li>\n\n\n\n
  2. the functional limitations of the disability warrant academic accommodation.<\/li>\n<\/ol>\n\n\n\n

    Students with learning disabilities must provide a written report from a comprehensive psycho-educational assessment conducted by a registered clinical psychologist that formally diagnoses a specific learning disability.<\/p>\n\n\n\n

    The student’s PMC coordinator will review the appropriateness of documentation, discuss possible accommodation(s), and establish an accommodation protocol. Factors taken into consideration when establishing an accommodation protocol are the specific impact of the student’s disability on academic functioning, the degree of the impact, the extent to which the documentation supports the request(s) and whether the accommodation will significantly compromise the essential requirements<\/a> and\/or academic integrity of the course or program.<\/p>\n\n\n\n

    Back to Top<\/a><\/p>\n\n\n\n

    Letter of Accommodation (LoA)<\/h2>\n\n\n\n

    Each term, a student registered with PMC with a documented disability must make a request for accommodations for each course in the term. A request can be made in person at an appointment with a PMC Coordinator, or through the Ventus Student Portal for returning students with no restrictions on their accommodation protocol. See “Deadlines for Students to Request Accommodation(s)” section below for information on last dates for submission of requests for accommodations. Students registered with the PMC are encouraged to come in early in the term to request accommodations, however due to a large number of registered students, and lack of a follow-through on our recommendation, students make requests for accommodations at any time in the term prior to the deadlines. Also, some students will only request test\/exam accommodations for final exams, late in the term but before the deadline.<\/p>\n\n\n\n

    Students request their accommodations in their Ventus Student Portal. Once those accommodations have been approved, a Letter of Accommodation (LoA) will appear in the Ventus Faculty Portal<\/a>. The LoA outlines classroom and\/or test\/exam accommodations which have been approved for the student for the course for which it is issued, on the basis of the student\u2019s disability documentation.<\/p>\n\n\n\n

    The student is responsible for connecting with the course instructor soon after the LoA is issued to discuss accommodation arrangements. The course instructors are encouraged to contact the student\u2019s PMC Coordinator with any questions or concerns regarding the accommodations as outlined on the LoA. The Coordinator\u2019s name and email address can be found at the top of the LoA.<\/p>\n\n\n\n

    Back to Top<\/a><\/p>\n\n\n\n

    Accommodation Arrangements<\/h2>\n\n\n\n

    After a student\u2019s Letter of Accommodation (LoA) is issued for a course, the course instructor is responsible for making arrangements for classroom and in-class test\/exam accommodations.<\/p>\n\n\n\n

    Most common classroom accommodations include provision to voice-record lectures, request for a volunteer in-class peer notetaker, preferential seating, referral to Library Transcription Services for course readings in electronic format, consideration for spelling and grammar on in-class assignments, etc.<\/p>\n\n\n\n

    In-class tests and exams are those that are conducted within the classroom, or any tests that are NOT administered by Scheduling & Examination Services (SES) during the formal exam periods, regardless of when they are held during the term. Instructors are responsible for providing accommodation for all in-class tests\/exams. To arrange for test\/exam accommodations, the course instructors should submit a test\/exam booking request to the McIntyre Exam Centre through the Notices of examination<\/em> section in the Ventus Faculty Portal<\/a>. For more information, please refer to our Tests and Exam Booking page<\/a>.<\/p>\n\n\n\n

    Back to Top<\/a><\/p>\n\n\n\n

    Deadline(s) for Students to Request Accommodations<\/h2>\n\n\n\n