The university engages in competitive bidding of all procurement where practical, advantageous, and required under legislative requirements – regardless of dollar value. However, in certain circumstances, and as governed by the applicable trade obligations, approval for limited tendering provisions may be sought. Limited tendering is a non-competitive procurement process, where only one vendor exists or is engaged by the procuring entity (e.g., single sourcing, sole sourcing). The process cannot be used for the purpose of avoiding competition and/or discriminates against other parties.
A Limited Tendering Justification Form, signed by the Department Head and the appropriate Vice-President, must be received and reviewed by Procurement Services along with the purchase requisition in advance of engaging the vendor. The circumstances where a procuring entity may use limited tendering is outlined in Table 1 of the Limited Tender Justification Form. For further information on limited tendering, please contact firstname.lastname@example.org.
- Limited Tendering Justification Form
- Table 1 – Limited Tendering Exception Codes
- Table 2 – Non-Application Provision Codes
What is a Sole Source?
A sole source is a non-competitive process used to acquire goods or services from a specific vendor because there are no other vendors available or capable of providing the required goods or services. Valid exceptions for using a limited tender sole source process are found in TABLE 1 of the Limited Tendering Justification Form.
What is a Single Source?
A single source is a non-competitive process used to acquire goods or services from a specific vendor, even though there may be more than one vendor capable of delivering the same goods or services. Valid exceptions for using a limited tender single source process are found in TABLE 1 of the Limited Tendering Justification Form.
What is a Non-application Provision?
Non-application Provisions are provisions that exempt a given procurement from the application of the government procurement chapter obligations of the applicable trade agreement (CFTA, CETA or OQCTA). Valid reasons for non-application of the procurement process are found in TABLE 2 of the Limited Tendering Justification Form.
If you have questions about the process or need assistance with the form, please contact us to discuss your specific situation.
Public Award Notices
As per Article 516(2) of the Canadian Free Trade Agreement, procuring entities covered by the Agreement shall post a notice of award within 72 days after the award of contract, including any limited tendering. Carleton University posts a monthly report containing the contracts awarded during that month, and for a period of 30 days.