Outlook Calendar of Key Dates and Deadlines

Download the list of Key Dates and Deadlines to your Outlook calendar.

CU/CUASA Collective Agreement

Date

Event

Process

July 1 Candidates for promotion to submit names of external referees to the Dean (Article 10.4.a.iv, 10.4.b.iii., 10.4.d.iii) Tenure and promotion
Aug. 1 Dean/University Librarian to notify employee regarding approval or denial of CDI following meeting with the Dean or University Librarian (Article 41.4.a.ii) CDI
Aug. 31 Employee to notify of intent to resign or retire effective December 31 (Article 22.5.a) Retirement
September University Awards (RAA, TAA, PAA, CITA) to be announced by OVPAC/OVPRI Awards
Sept. 15 Faculty to submit one electronic copy and one hard copy of tenure and promotion dossier to the Chair of the Departmental Tenure and Promotions Committee (Article 10.4.a.v, 10.4.b.iv, 10.4.c.iii, 10.4.d.iv) Tenure and promotion
Sept. 15 Employer to complete annual updates to benefits booklet (Article 40.5.c) Reporting
Sept. 30 Departments to establish a Tenure and Promotion Committee (Article 10.6.a) Tenure and promotion
Sept. 30 Sprott to establish a Tenure and Promotion Committee for each cluster (Article 10.6.k.iii) Tenure and promotion
Sept. 30 Employees to submit nominations for Research Achievement Awards and Teaching Achievement Awards to Dean (Article 42.2.d, 42.3.d) Awards
Sept. 30 Employees to submit report on sabbatical ending June 30 to Dean (Article 21.4.c) Sabbatical
Oct. 1 University Librarian notifies librarian members to be automatically considered for promotion of their consideration (Article 10.12.b.i) Promotion
Oct. 1 Peer Evaluation Committee emails members and posts the timetable for librarian promotion proceedings (Article 10.12.b.ii) Promotion
Oct. 30 Senate issues call for nominations for the Tenure and Promotion Appeals Committee (Article 10.9.c) Tenure and promotion
Oct. 30 Instructors wishing to be considered for promotion outside of automatic consideration notify Chair (Article 10.13.b.iii) Promotion
Oct. 31 Departmental Tenure and Promotion Committee makes recommendations on Instructor confirmation to the Dean (Article 12.3.c.ii) Confirmation
Oct. 31 Employees must notify Chair and Dean of intention to take sabbatical in the upcoming academic year (Article 21.1.d) Sabbatical
Oct. 31 Candidates for the Research Achievement Award and Teaching Achievement Award to submit application to Dean (Article 42.2.d, 42.3.d) Awards
Oct. 31 Employee to submit a proposal for sabbatical beginning December 1 to the Dean (Article 21.1.e) Sabbatical
Nov. 15 Dean establishes the Faculty Tenure and Promotion Committee (Article 10.7.a) Tenure and promotion
Nov. 15 Sprott Dean established the Faculty Tenure and Promotion Committee (Article 10.7.i.i) Tenure and promotion
Nov. 15 Faculty Tenure and Promotion Committee meets to select a rank ordered short list of 10 Research and 10 Teaching Achievement Awards (Article 42.2.e) Awards
Nov. 20 Faculty Tenure and Promotion Committee forwards short list and all applications for Research Achievement Awards to university committee to the Vice-President (Research and International) (Article 42.2.e) Awards
Nov. 20 Faculty Tenure and Promotion Committee forwards short list and all applications for Teaching Achievement Awards to university committee to the Provost and Vice-President (Academic) (Article 42.3.e) Awards
Nov. 20 Recommendations for the Professional Achievement Award are forwarded to the University Librarian (Article 42.4.b.i) Awards
Nov. 20 Instructors/Colleagues to submit nominations for Professional Achievement Award to Provost (Article 42.4.c.iii) Awards
Nov. 30 Departmental Tenure and Promotion Committee makes recommendations including dossiers, evaluation against unit standards, and vote to the Dean and advise candidate within 2 weeks (Article 10.6.g) Tenure and promotion
Nov. 30 Sprott Tenure and Promotion Committee makes recommendations including dossiers, evaluation against unit standards, and vote to the Dean and advise candidate within 2 weeks (Article 10.6.q) Tenure and promotion
Dec. 1 Tenure and Promotion Appeals Committee established through elections coordinated by Senate (Article 10.9.c) Tenure and promotion
Dec. 15 Dean to notify any member on a two or three year term appointment if the member may apply for reappointment (Article 37.3.a.ii) Term
Dec. 20 Faculty Tenure and Promotion committee recommendations for tenure and for simultaneous tenure and promotion to Associate Professor submitted to Provost including Dean’s assessment and advise candidate within 1 week (Article 10.7.h.i, iii, iv) Tenure and promotion
Dec. 20 Sprott Tenure and Promotion committee recommendations for tenure and for simultaneous tenure and promotion to Associate Professor submitted to Provost including Dean’s assessment and advise candidate within 1 week (Article 10.7.i.q, iii, iv) Tenure and promotion
Dec. 21 University committee to submit its recommendations to the President for Teaching Achievement and Research Achievement Award recipients (Article 42.2.e, 43.3.e) Awards
Dec. 21 University Librarian to report the nominees for Professional Achievement Awards in the Library to the President (Article 42.4.b.iii) Awards
Dec. 31 Employee to notify of intent to resign or retire effective June 30 (Article 22.5.a) Retirement
Dec. 31/six months prior Employee may withdraw a statement of sabbatical intent beginning July 1 (Article 21.1.d) Sabbatical
Dec. 31/six months prior Provost to notify term appointments of non-renewal (Article 37.3.d) Terms
Jan. 31 Faculty Tenure and Promotion Committee recommendations for promotion only shall be submitted to the Provost as Chair of the University Promotions Committee including Dean’s assessment and advise candidate within 1 week (Article 10.7.h.ii) Promotion
Jan. 31 Sprott Faculty Tenure and Promotion Committee recommendations for promotion only shall be submitted to the Provost as Chair of the University Promotions Committee including Dean’s assessment and advise candidate within 1 week (Article 10.7.q.ii) Promotion
Feb. 1 University to provide a list of the expected leaves for the upcoming academic year to the Association (Article 23.2.b.vi) Reporting
Feb. 1 University to provide a statement for the previous academic year including information on courses and enrollment (Article 23.2.b.x) Reporting
Feb. 20 Provost notifies each candidate of the tenure decision and candidate may appeal to TPAC within 15 working days (Article 10.8.j.i, 10.9.a) Tenure
March OVPAC/FGPA Reminder regarding honorary rank renewals Honorary ranks
March 1 Dean to notify any member on a one-year term appointment if the member may apply for reappointment (Article 37.3.a.ii) Terms
March 15 Peer Evaluation Committee deadline to submit recommendations regarding candidates to be forwarded to the Library Rank Promotion Committee (Article 10.12.b.viii) Promotion
March 31 Tenure and Promotion Appeals Committee to complete its report on tenure appeals and President has 15 calendar days to inform the candidate (Article 10.9.j) Tenure
March 31 Employees to submit report on sabbatical ending December 31 to Dean (Article 21.4.c) Sabbatical
March 31 Employee to submit a proposal for sabbatical beginning July 1 to the Dean (Article 21.1.e) Sabbatical
April 1 Dean notifies Instructor employees of decision on promotion (Article 10.13.a.iii) Promotion
April 15 Deadline for UPC to meet to make recommendations for promotion to Associate or Full Professor (Article 10.8.i.i) Promotion
April 15 Library Rank Promotion Committee recommends promotion of library members to the President (Article 10.12.c.v) Promotion
April 30 In the last year of a department head’s appointment, deadline for the University Librarian to distribute the job description to library members (Article 9.7.e.iv.1) Dept. heads
May 1 Provost notifies each faculty candidate of the promotion decision and candidate may appeal to TPAC within 15 working days (Article 10.8.i.i, 10.8.j.iv) Promotion
May 1 Employee to request alternative resignation or retirement date of August 31 to the Dean (Article 22.5.a) Retirement
May 1 Receipt of RAA, TAA, and PAA awards Awards
May 31 Tenure and Promotion Appeals Committee to complete its report on promotion appeals and President has 15 calendar days to inform the candidate (Article 10.9.j) TPAC
May 31 President recommends library promotion candidates to the Board of Governors (Article 10.12.e) Promotion
June 1 President to notify successful candidates for promotion in the library and must notify the union of denials within 10 days (Article 10.12.f) Promotion
June 15 University Librarian and Deans to notify library members of CDI approvals or denials (Article 41.4.a.i) CDI
June 30 Final date of employment in the event of tenure denial (Article 10.8.j.ii) Tenure
June 30 Employer to provide each faculty member with teaching schedule for upcoming academic year (Article 13.2.c) Teaching
June 30 Employer to provide Association with report of full course equivalents taught by contract instructors in previous academic year (Article 27.5.a) Reporting

Should there be any discrepancies between the collective agreement and this annotation, the collective agreement is considered the final authority.