The following outlines the mechanisms available to make purchases for goods and services.
When purchasing low dollar value goods and services, eShop is the preferred method. You can simply shop the catalogues or submit a non-catalogue quick order form. Alternatively, you can use the Purchasing Card (PCard) when the vendor does not exist in eShop.
Under the Purchasing Policy, large value purchases in this dollar range require a minimum of two written quotes. Obtain the quotes from two vendors and submit the Purchase Requisition Form in eShop with the quotes attached.
Under the Purchasing Policy, large value purchases in this dollar range require a minimum of three written quotes. Obtain the quotes from three vendors and submit the Purchase Requisition Form in eShop with the quotes attached.
Under the Broader Public Sector Accountability Act (BPSA, 2011), purchases above $100,000 are required to follow an open competitive bidding process. Please contact firstname.lastname@example.org to discuss your requirements.
*Note: Procurement of consulting services between $0 and $10,000 are required to have two written quotes.
Common Purchasing Tips
- Review the Approved Vendors and Contracts list to see if the good and/or services you would like to purchase is available. Vendors will be listed by Product Category with instructions on how to order. If your good and/or service is not listed within the Approved Vendors and Contracts list, refer to the table above.
- Although competitive purchasing must be conducted with Vendors of Record (VOR) for purchases over $10,000, most often, comparative pricing can be obtained among the VOR’s as there are multiple Vendors who carry the same product categories.
- Visit our Staff listing to find out who can help you with what.