SUPPORTING DOCUMENTATION

Petition requests must be accompanied by supporting documentation which clearly verifies or substantiates the circumstances or claims presented in the petition. Original documentation is required; photocopied documentation is not acceptable. Supporting documentation will vary depending on the nature of the circumstances that have led to the petition. The most common types of circumstances, beyond a student’s control, which might result in the filing of a petition are personal circumstances such as illness, family difficulties, bereavement, or other unexpected serious events. Specific information about the types of documentation normally provided and the amount of detail expected in these documents is described below.

You should also review the information contained in the section entitled “Petitions and Required Documentation” to ensure your petition request is accompanied by all required documents. Any questions or concerns regarding the documentation needed to properly support your petition should be directed to the Registrar’s Office at registrar@carleton.ca, or call the office at 613-520-3500.

Medical Documentation

If medical circumstances are being presented as grounds in your petition you must submit medical documentation which is sufficiently specific to allow appropriate consideration of the request. The documentation from your licensed health care professional must indicate that you were examined and diagnosed at the time of the illness and/or injury, not after the fact. A medical statement that merely confirms a report of illness made by you is not acceptable. The completed Medical Certificate or information provided must also clearly indicate that the problem was serious enough to have interfered with academic work, and, where appropriate, the ability to make suitable decisions about how best to address the impact on your studies. Only original medical documentation is acceptable and the health care professional’s office may be contacted to verify the completion of the form.

All Medical Documentation should include the following:

  1. the date you saw your health care professional
  2. the date of the onset of the illness
  3. the date of the (expected) recovery and
  4. the degree of incapacitation

Depending on the nature of the request, you may also need to include:

  1. whether or not the medical situation is ongoing and will continue to affect your studies
  2. whether you are medically able to return to your studies and/or what limitations you may have regarding an appropriate academic course load.

Non-Medical Documentation

If non-medical circumstances are being presented as grounds in your petition, you must submit appropriate original documentation (i.e. death certificates, obituary notices, automobile accident reports, letters of support from employers, lawyers, et cetera). In those cases where emergency travel has occurred, documentation which verifies the reason for the travel and the airline/train/bus ticket/receipts which indicate destination, departure, and return dates must be submitted. In some instances students may also be asked to provide documentation confirming the date on which travel arrangements were booked.

Forms

Some types of registration petitions require supporting documentation that is obtained by the completion of specific forms. Such petitions are not considered complete unless accompanied by the appropriate form.

You should also review the information contained in the section entitled “Petitions and Required Documentation” to ensure your petition request is accompanied by all required documents.