{"id":40,"date":"2025-10-27T11:44:01","date_gmt":"2025-10-27T15:44:01","guid":{"rendered":"https:\/\/carleton.ca\/riskmanagement\/?page_id=40"},"modified":"2025-10-27T12:36:32","modified_gmt":"2025-10-27T16:36:32","slug":"departmental-coordinators-administrators","status":"publish","type":"page","link":"https:\/\/carleton.ca\/riskmanagement\/student-placements\/departmental-coordinators-administrators\/","title":{"rendered":"Departmental Coordinators\/Administrators"},"content":{"rendered":"\n<section class=\"w-screen px-6 cu-section cu-section--white ml-offset-center md:px-8 lg:px-14\">\n    <div class=\"space-y-6 cu-max-w-child-5xl  md:space-y-10 cu-prose-first-last\">\n\n            <div class=\"cu-textmedia flex flex-col lg:flex-row mx-auto gap-6 md:gap-10 my-6 md:my-12 first:mt-0 max-w-5xl\">\n        <div class=\"justify-start cu-textmedia-content cu-prose-first-last\" style=\"flex: 0 0 100%;\">\n            <header class=\"font-light prose-xl cu-pageheader md:prose-2xl cu-component-updated cu-prose-first-last\">\n                                    <h1 class=\"cu-prose-first-last font-semibold !mt-2 mb-4 md:mb-6 relative after:absolute after:h-px after:bottom-0 after:bg-cu-red after:left-px text-3xl md:text-4xl lg:text-5xl lg:leading-[3.5rem] pb-5 after:w-10 text-cu-black-700 not-prose\">\n                        Departmental Coordinators\/Administrators\n                    <\/h1>\n                \n                                \n                            <\/header>\n\n                    <\/div>\n\n            <\/div>\n\n    <\/div>\n<\/section>\n\n\n\n<p>Ontario government has regulations regarding paid\/unpaid work placements in the post-secondary sector. As a result, if you are a departmental coordinator\/administrator who has been assigned to assist students when they participate in paid\/unpaid work placements, there are a number of things that you need to do.<\/p>\n\n\n\n<p><strong>Step 1:<\/strong> Departmental coordinator\/administrators collect the two forms <a href=\"https:\/\/carleton.ca\/riskmanagement\/student-placements\/compulsory-work-placements-course-required-element\/\">(i.e. Employer Declaration form and the Student Declaration form) from students<\/a>.\u00a0 These forms must be signed by the placement employer and student.<\/p>\n\n\n\n<p><strong>Step 2:&nbsp;<\/strong>Using a class list, departmental coordinator\/administrator s validate that the correct forms have been received by each student enrolled in each course with an unpaid work placement.<\/p>\n\n\n\n<p><strong>Step 3:<\/strong> Departmental coordinator\/administrators complete one <a href=\"https:\/\/carleton.ca\/riskmanagement\/wp-content\/uploads\/sites\/10\/The-Ontario-Ministry-of-Colleges-and-Universities-ACEINA-Insurance-Statistics.pdf\">Data Collection Form<\/a>&nbsp;<strong>per course <\/strong>and send to, Human Resources, at 507 Pigiarvik&nbsp; or email <a href=\"mailto:humanresources@carleton.ca\">humanresources@carleton.ca<\/a> &nbsp;no later than Dec. 30 (fall term), April 30 (winter term), and Aug. 30 (summer term).<\/p>\n\n\n\n<p><strong>Step 4:<\/strong> Once your Data Collection Form has been completed,&nbsp;Departmental coordinator\/administrators should immediately send all Student forms (for undergraduate and graduate students) to the Registrar\u2019s Office, 300 Tory Building for filing in the student file. Please note that only the original hard copy or a scanned copy of the original forms will be accepted. Submit electronic copies to <a href=\"mailto:registrar@carleton.ca\">registrar@carleton.ca<\/a>.&nbsp; Contact <a href=\"mailto:registrar@carleton.ca\">registrar@carleton.ca <\/a>with questions regarding this process.<\/p>\n\n\n\n<p>For more information, please visit the <a href=\"https:\/\/carleton.ca\/riskmanagement\/student-unpaid-paid-placements\/\">Paid\/Unpaid Work Placements <\/a>webpage.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Ontario government has regulations regarding paid\/unpaid work placements in the post-secondary sector. As a result, if you are a departmental coordinator\/administrator who has been assigned to assist students when they participate in paid\/unpaid work placements, there are a number of things that you need to do. Step 1: Departmental coordinator\/administrators collect the two forms (i.e. [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":0,"parent":35,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_cu_dining_location_slug":"","footnotes":"","_links_to":"","_links_to_target":""},"cu_page_type":[14],"class_list":["post-40","page","type-page","status-publish","hentry","cu_page_type-student-placements"],"acf":{"cu_post_thumbnail":""},"_links":{"self":[{"href":"https:\/\/carleton.ca\/riskmanagement\/wp-json\/wp\/v2\/pages\/40","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/carleton.ca\/riskmanagement\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/carleton.ca\/riskmanagement\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/carleton.ca\/riskmanagement\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/carleton.ca\/riskmanagement\/wp-json\/wp\/v2\/comments?post=40"}],"version-history":[{"count":2,"href":"https:\/\/carleton.ca\/riskmanagement\/wp-json\/wp\/v2\/pages\/40\/revisions"}],"predecessor-version":[{"id":93,"href":"https:\/\/carleton.ca\/riskmanagement\/wp-json\/wp\/v2\/pages\/40\/revisions\/93"}],"up":[{"embeddable":true,"href":"https:\/\/carleton.ca\/riskmanagement\/wp-json\/wp\/v2\/pages\/35"}],"wp:attachment":[{"href":"https:\/\/carleton.ca\/riskmanagement\/wp-json\/wp\/v2\/media?parent=40"}],"wp:term":[{"taxonomy":"cu_page_type","embeddable":true,"href":"https:\/\/carleton.ca\/riskmanagement\/wp-json\/wp\/v2\/cu_page_type?post=40"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}