{"id":507,"date":"2016-05-30T14:05:18","date_gmt":"2016-05-30T18:05:18","guid":{"rendered":"http:\/\/carleton.ca\/scs\/?page_id=507"},"modified":"2026-06-10T10:52:29","modified_gmt":"2026-06-10T14:52:29","slug":"scs-email","status":"publish","type":"page","link":"https:\/\/carleton.ca\/scs\/tech-support\/scs-email\/","title":{"rendered":"SCS Email"},"content":{"rendered":"\n<section class=\"w-screen px-6 cu-section cu-section--white ml-offset-center md:px-8 lg:px-14\">\n    <div class=\"space-y-6 cu-max-w-child-5xl  md:space-y-10 cu-prose-first-last\">\n\n            <div class=\"cu-textmedia flex flex-col lg:flex-row mx-auto gap-6 md:gap-10 my-6 md:my-12 first:mt-0 max-w-5xl\">\n        <div class=\"justify-start cu-textmedia-content cu-prose-first-last\" style=\"flex: 0 0 100%;\">\n            <header class=\"font-light prose-xl cu-pageheader md:prose-2xl cu-component-updated cu-prose-first-last\">\n                                    <h1 class=\"cu-prose-first-last font-semibold !mt-2 mb-4 md:mb-6 relative after:absolute after:h-px after:bottom-0 after:bg-cu-red after:left-px text-3xl md:text-4xl lg:text-5xl lg:leading-[3.5rem] pb-5 after:w-10 text-cu-black-700 not-prose\">\n                        SCS Email\n                    <\/h1>\n                \n                                \n                            <\/header>\n\n                    <\/div>\n\n            <\/div>\n\n    <\/div>\n<\/section>\n\n\n\n<p><a href=\"#overview\">SCS Email Overview<\/a><br>\n<a href=\"#webmail\">Web-mail<\/a><br>\n<a href=\"#docs\">SCS Email Documentation<\/a><\/p>\n\n\n<div class=\"not-prose cu-quote cu-component-spacing\">\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>Please note that <a href=\"https:\/\/carleton.ca\/its\/all-services\/email\/\" target=\"_blank\" rel=\"noopener noreferrer\">Carleton university uses Microsoft outlook as its official email service<\/a>. The SCS email server is a legacy server that supports legacy accounts and SCS email aliases.<\/p>\n<\/blockquote>\n<\/div>\n\n\n<h2 class=\"wp-block-heading\" id=\"scsemailoverview\"><a id=\"overview\"><\/a>SCS Email Overview<\/h2>\n\n\n\n<p>The School of Computer Science offers Email accounts for students, faculty and staff. The service is included as part of the <a href=\"\/technical-support\/linux-network\">SCS Linux<\/a> account. The SCS email service offers:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>web-mail access from anywhere on the internet<\/li>\n\n\n\n<li>imap access<\/li>\n\n\n\n<li>1 GB inbox quota<\/li>\n\n\n\n<li>spam protection<\/li>\n\n\n\n<li>SSl\/TLS connections to our mail server &#8211; this allows you to configure your home system to be able to route all outgoing e-mail through SCS servers<\/li>\n<\/ul>\n\n\n\n<p><strong>Note<\/strong>: The university offers free <a href=\"http:\/\/carleton.ca\/ccs\/all-services\/email\/carleton-student-email\/\">Microsoft Office 365<\/a> accounts. It has a modern web interface and well supported. If you like an SCS email address, why not just get an SCS email alias (contact the SCS tech-staff)?<\/p>\n\n\n<div class=\"not-prose cu-quote cu-component-spacing\">\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>We strongly advise all Carleton employees and students to use Carleton&#8217;s email for Carleton&#8217;s business. We discourage forwarding Carleton email or communicating via a non-Carleton email provider.<\/p>\n<\/blockquote>\n<\/div>\n\n\n<h2 class=\"wp-block-heading\" id=\"webmail\"><a id=\"webmail\"><\/a>Web-mail<\/h2>\n\n\n\n<p>You can access your SCS email through the web-mail:<\/p>\n\n\n\n<p><a href=\"https:\/\/www.scs.carleton.ca\/mail\"> SCS Web-mail URL<\/a><\/p>\n\n\n\n<h2 id=\"scs-email-documentation\" class=\"wp-block-heading\"><a id=\"docs\"><\/a>SCS Email Documentation<\/h2>\n\n\n\n<section class=\"w-screen px-6 cu-section cu-section--white ml-offset-center md:px-8 lg:px-14\">\n    <div class=\"space-y-6 cu-max-w-child-5xl  md:space-y-10 cu-prose-first-last\">\n\n        \n    \n    <dl class=\"cu-description cu-component-updated\">\n        \n    <div class=\"grid pt-4 pb-3 border-b accordion border-cu-black-100 md:pt-6 md:pb-5 first:border-t\">\n        <dt class=\"font-semibold not-prose\">\n            <button class=\"flex items-center justify-between w-full text-left accordion__button\" aria-expanded=\"false\" aria-controls=\"accordion-incoming-and-outgoing-scs-email-server-settings\">\n                <span class=\"flex-1 ml-auto text-left break-words whitespace-normal cu-icon\">\n                    Incoming and outgoing SCS email server settings\n                <\/span>\n                <svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" fill=\"none\" viewbox=\"0 0 24 24\" stroke-width=\"1.5\" stroke=\"currentColor\" aria-hidden=\"true\" data-slot=\"icon\" class=\"w-5 h-5 ml-auto transition-transform rotate-0 accordion__icon text-cu-black-500\">\n                    <path stroke-linecap=\"round\" stroke-linejoin=\"round\" d=\"M8.25 4.5l7.5 7.5-7.5 7.5\"><\/path>\n                <\/svg>\n            <\/button>\n        <\/dt>\n        <dd class=\"p-0 mt-0 cu-prose cu-prose-first-last accordion__content md:p-0 md:mt-0\" hidden=\"\" id=\"accordion-incoming-and-outgoing-scs-email-server-settings\">\n            \n\n<p><br>The email server mail.scs.carleton.ca can be accessed using the SSL and the IMAP protocol as well as through the school\u2019s\u00a0<a href=\"http:\/\/www.scs.carleton.ca\/mail\/\">web-mail client<\/a>. A common email application that uses IMAP is Mozilla Thunderbird (available free of charge).<\/p>\n\n\n\n<p><strong class=\"myprefix-text-bold\">INCOMING MAIL SERVER SETTINGS<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Server Name: imap.scs.carleton.ca<\/li>\n\n\n\n<li>Email Protocol: IMAP<\/li>\n\n\n\n<li>Incoming Username: &lt;your username><\/li>\n\n\n\n<li>Secure Connection: use SSL protocol (encrypted connection)<\/li>\n\n\n\n<li>Authentication method: Normal Password<\/li>\n\n\n\n<li>Port: 993<\/li>\n<\/ul>\n\n\n\n<p><strong class=\"myprefix-text-bold\">OUTGOING MAIL SERVER SETTINGS<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Server Name (smtp): mail.scs.carleton.ca<\/li>\n\n\n\n<li>Outgoing Username:\u00a0 &lt;your username><\/li>\n\n\n\n<li>Connection Security: SSL \/ TLS<\/li>\n\n\n\n<li>Authentication Method: Normal Password<\/li>\n\n\n\n<li>Port: 465<\/li>\n<\/ul>\n\n\n        <\/dd>\n    <\/div>\n\n\n    <div class=\"grid pt-4 pb-3 border-b accordion border-cu-black-100 md:pt-6 md:pb-5 first:border-t\">\n        <dt class=\"font-semibold not-prose\">\n            <button class=\"flex items-center justify-between w-full text-left accordion__button\" aria-expanded=\"false\" aria-controls=\"accordion-limits-and-quotas\">\n                <span class=\"flex-1 ml-auto text-left break-words whitespace-normal cu-icon\">\n                    Limits and Quotas\n                <\/span>\n                <svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" fill=\"none\" viewbox=\"0 0 24 24\" stroke-width=\"1.5\" stroke=\"currentColor\" aria-hidden=\"true\" data-slot=\"icon\" class=\"w-5 h-5 ml-auto transition-transform rotate-0 accordion__icon text-cu-black-500\">\n                    <path stroke-linecap=\"round\" stroke-linejoin=\"round\" d=\"M8.25 4.5l7.5 7.5-7.5 7.5\"><\/path>\n                <\/svg>\n            <\/button>\n        <\/dt>\n        <dd class=\"p-0 mt-0 cu-prose cu-prose-first-last accordion__content md:p-0 md:mt-0\" hidden=\"\" id=\"accordion-limits-and-quotas\">\n            \n\n<ul class=\"wp-block-list\">\n<li>Largest incoming mail size: 75Mb<\/li>\n\n\n\n<li>Largest outgoing mail size: 75Mb<\/li>\n\n\n\n<li>Mail Quota: 1 Gb<\/li>\n<\/ul>\n\n\n        <\/dd>\n    <\/div>\n\n\n    <div class=\"grid pt-4 pb-3 border-b accordion border-cu-black-100 md:pt-6 md:pb-5 first:border-t\">\n        <dt class=\"font-semibold not-prose\">\n            <button class=\"flex items-center justify-between w-full text-left accordion__button\" aria-expanded=\"false\" aria-controls=\"accordion-spam-protection\">\n                <span class=\"flex-1 ml-auto text-left break-words whitespace-normal cu-icon\">\n                    Spam Protection\n                <\/span>\n                <svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" fill=\"none\" viewbox=\"0 0 24 24\" stroke-width=\"1.5\" stroke=\"currentColor\" aria-hidden=\"true\" data-slot=\"icon\" class=\"w-5 h-5 ml-auto transition-transform rotate-0 accordion__icon text-cu-black-500\">\n                    <path stroke-linecap=\"round\" stroke-linejoin=\"round\" d=\"M8.25 4.5l7.5 7.5-7.5 7.5\"><\/path>\n                <\/svg>\n            <\/button>\n        <\/dt>\n        <dd class=\"p-0 mt-0 cu-prose cu-prose-first-last accordion__content md:p-0 md:mt-0\" hidden=\"\" id=\"accordion-spam-protection\">\n            \n\n<p><br>SCS uses the following spam protection:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Greylisting ((Greylisting is set to a 1 minute delay))<\/li>\n\n\n\n<li>Spam Assassin<\/li>\n<\/ul>\n\n\n\n<p><strong class=\"myprefix-text-bold\">Spam Assassin<\/strong><br>You can enable personal spamassassin settings by adding the following to your homedirectories .procmailrc file:<\/p>\n\n\n\n<p><code>SHELL=\/bin\/sh # Enable personal spamassassin settings:0fw: spamassassin.lock :0fw: spamassassin.lock * &lt; 256000 | spamassassin<\/code><\/p>\n\n\n\n<p>Once you receive your first message a default .spamassassin directory will be generated. There you will find a user_prefs file that you can edit. The file also allows for personal blacklists and whitelists, and you can alter the spamassassin-score.<\/p>\n\n\n\n<p>What does Spam Assassin do?<\/p>\n\n\n\n<p>Spamassassin will tag an email as spam in the email header and on the Subject line. The Subject line will have [SPAM ++++++] where the + signs indicate the spam level. Now its up to the user (you) what you want to do with those emails. There are email clients that can identify emails labeled as spam and can remove them.((Thunderbird has spam filtering options))<\/p>\n\n\n\n<p><strong class=\"myprefix-text-bold\">Deleting blacklisted emails<\/strong><\/p>\n\n\n\n<p>You can add a procmail rule that will delete all your personal blacklisted emails. Here are the steps to enable it:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Add a .procmailrc file on [[http:\/\/www.scs.carleton.ca\/nethelp\/doku.php?id=services:external_access_host_access | access]]\/lambda (see code below)<\/li>\n\n\n\n<li>Once you receive an email with the procmail code enabled, it will generate a file called .spamassassin\/user_prefs. Edit this file and add your blacklisted email of the form \u201cblacklist_from somewhere@somesite.com\u201d<\/li>\n\n\n\n<li>Check the logfile .spamassassin\/procmail.log if your procmail script deleted any messages<\/li>\n<\/ul>\n\n\n\n<p>Here is the ~\/.procmailrc file that can delete blacklisted emails using a combination of spamassassin and procmail filtering:<\/p>\n\n\n\n<p><br>SHELL=\/bin\/sh TRASH=\/dev\/null LOGFILE=$HOME\/.spamassassin\/procmail.log VERBOSE=no # Enable personal spamassassin settings :0fw: spamassassin.lock * &lt; 256000 | spamassassin # Remove all spamassassin spam scored 50 (blacklisted emails) :0 * ^Subject:.\\[SPAM \\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\ +\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\+\\] $TRASH`<\/p>\n\n\n\n<p>You can add this file in your SCS account accessible through\u00a0<a href=\"https:\/\/carleton.ca\/technical-support\/external-access-host-access\">access<\/a>\u00a0or the\u00a0<a>lambda linux network<\/a>.<\/p>\n\n\n\n<p><strong class=\"myprefix-text-bold\">Deleting all emails above a certain spamassassin score<\/strong><\/p>\n\n\n\n<p>You can delete all emails above a certain spamassassin score. This is done by adding the following code to your .procmailrc file:<\/p>\n\n\n\n<p><code>SHELL=\/bin\/sh TRASH=\/dev\/null LOGFILE=$HOME\/.spamassassin\/procmail.log VERBOSE=no # Enable personal spamassassin settings :0fw: spamassassin.lock * &lt; 256000 | spamassassin # Removes all spam higher than level 15 :0 * ^X-Spam-Level: \\*\\*\\*\\*\\*\\*\\*\\*\\*\\*\\*\\*\\*\\*\\* $TRASH<\/code><br><\/p>\n\n\n        <\/dd>\n    <\/div>\n\n\n    <div class=\"grid pt-4 pb-3 border-b accordion border-cu-black-100 md:pt-6 md:pb-5 first:border-t\">\n        <dt class=\"font-semibold not-prose\">\n            <button class=\"flex items-center justify-between w-full text-left accordion__button\" aria-expanded=\"false\" aria-controls=\"accordion-forwarding-mail\">\n                <span class=\"flex-1 ml-auto text-left break-words whitespace-normal cu-icon\">\n                    Forwarding Mail\n                <\/span>\n                <svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" fill=\"none\" viewbox=\"0 0 24 24\" stroke-width=\"1.5\" stroke=\"currentColor\" aria-hidden=\"true\" data-slot=\"icon\" class=\"w-5 h-5 ml-auto transition-transform rotate-0 accordion__icon text-cu-black-500\">\n                    <path stroke-linecap=\"round\" stroke-linejoin=\"round\" d=\"M8.25 4.5l7.5 7.5-7.5 7.5\"><\/path>\n                <\/svg>\n            <\/button>\n        <\/dt>\n        <dd class=\"p-0 mt-0 cu-prose cu-prose-first-last accordion__content md:p-0 md:mt-0\" hidden=\"\" id=\"accordion-forwarding-mail\">\n            \n\n<p>You can forward mail by logging into access.scs.carleton.ca and creating .forward file.<br>The .forward file can have a single forward:<br><code>John Doe &lt;jdoe@hotmail.com><\/code><br>or you can deliver a copy in your inbox plus forward a copy:<br><code>\/jdoe John Doe &lt;jdoe@hotmail.com><\/code><br>You can also create a list of forwards (one entry per line):<br><code>John Doe &lt;jdoe@hotmail.com> Jane Smith &lt;jsmith@gmail.com> Homer Simpson &lt;hsimpson@yahoo.com><\/code><br>Make sure your .forward file has perms \u2018-rw-r\u2013r\u2013\u2018:<br><code>chmod 644 ~\/.forward<\/code><br>Make sure your homedir has perms \u2018drwx\u2013x\u2013x\u2019:<br><code>chmod 711 ~<\/code><\/p>\n\n\n        <\/dd>\n    <\/div>\n\n\n    <div class=\"grid pt-4 pb-3 border-b accordion border-cu-black-100 md:pt-6 md:pb-5 first:border-t\">\n        <dt class=\"font-semibold not-prose\">\n            <button class=\"flex items-center justify-between w-full text-left accordion__button\" aria-expanded=\"false\" aria-controls=\"accordion-vacation-message\">\n                <span class=\"flex-1 ml-auto text-left break-words whitespace-normal cu-icon\">\n                    Vacation Message\n                <\/span>\n                <svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" fill=\"none\" viewbox=\"0 0 24 24\" stroke-width=\"1.5\" stroke=\"currentColor\" aria-hidden=\"true\" data-slot=\"icon\" class=\"w-5 h-5 ml-auto transition-transform rotate-0 accordion__icon text-cu-black-500\">\n                    <path stroke-linecap=\"round\" stroke-linejoin=\"round\" d=\"M8.25 4.5l7.5 7.5-7.5 7.5\"><\/path>\n                <\/svg>\n            <\/button>\n        <\/dt>\n        <dd class=\"p-0 mt-0 cu-prose cu-prose-first-last accordion__content md:p-0 md:mt-0\" hidden=\"\" id=\"accordion-vacation-message\">\n            \n\n<p>Do you want to send an auto-reply to who-ever is sending you email? Using procmail, you can set up an auto-reply with a vacation message of your choosing. It will only send one reply for any particular user ((this is done using a vacation.cache file that stores email addresses that received your vacation message, they won\u2019t be emailed a second time)).<\/p>\n\n\n\n<p>Here\u2019s how to set it up:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Create a .vacation message\/file (chmod 644 .vacation)<\/li>\n\n\n\n<li>Create a .procmailrc file (chmod 644 .procmailrc)<\/li>\n<\/ul>\n\n\n\n<p>The .vacation file is a plain text file that contains the vacation message that will be sent to the sender.<\/p>\n\n\n\n<p>Here is the .procmailrc file (you can cut and paste it) ((Make sure to replace any references to hsimpson with your SCS account name)):<\/p>\n\n\n\n<p><code># Replace hsimpson with your account name #<\/code><\/p>\n\n\n\n<p><code> This is actually two recipies. This is meant to go at the END of your .procmailrc <\/code><\/p>\n\n\n\n<p><code># so it doesn't trigger on mailing lists that you're filtering above.<\/code><\/p>\n\n\n\n<p><code> # Will add the sender to the vacation cache if not already in the vacation cache<\/code><\/p>\n\n\n\n<p><code> # FROM_DAEMON is a macro for a lot of \"system\" addresses. see the <\/code><\/p>\n\n\n\n<p><code># procmailrc man page fordetails <\/code><\/p>\n\n\n\n<p><code>:0 Whc: vacation.lock * !^FROM_DAEMON<\/code><\/p>\n\n\n\n<p><code> * !^X-Loop: hsimpson@scs.carleton.ca | formail -rD 8192 vacation.cache <\/code><\/p>\n\n\n\n<p><code># Only run this rule if the last rule didn't match, meaning it will only mail each # user once. <\/code><\/p>\n\n\n\n<p><code>:0 ehc # if the name was not in the cache | (formail -rA\"Precedence: junk\" \\ -A\"X-Loop: hsimpson@scs.carleton.ca\" ; \\ cat $HOME\/.vacation; \\ echo \"\"; \\ echo \"-- \"; cat $HOME\/.signature \\ ) | $SENDMAIL -oi -t<\/code><\/p>\n\n\n        <\/dd>\n    <\/div>\n\n\n    <div class=\"grid pt-4 pb-3 border-b accordion border-cu-black-100 md:pt-6 md:pb-5 first:border-t\">\n        <dt class=\"font-semibold not-prose\">\n            <button class=\"flex items-center justify-between w-full text-left accordion__button\" aria-expanded=\"false\" aria-controls=\"accordion-mail-folders\">\n                <span class=\"flex-1 ml-auto text-left break-words whitespace-normal cu-icon\">\n                    Mail Folders\n                <\/span>\n                <svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" fill=\"none\" viewbox=\"0 0 24 24\" stroke-width=\"1.5\" stroke=\"currentColor\" aria-hidden=\"true\" data-slot=\"icon\" class=\"w-5 h-5 ml-auto transition-transform rotate-0 accordion__icon text-cu-black-500\">\n                    <path stroke-linecap=\"round\" stroke-linejoin=\"round\" d=\"M8.25 4.5l7.5 7.5-7.5 7.5\"><\/path>\n                <\/svg>\n            <\/button>\n        <\/dt>\n        <dd class=\"p-0 mt-0 cu-prose cu-prose-first-last accordion__content md:p-0 md:mt-0\" hidden=\"\" id=\"accordion-mail-folders\">\n            \n\n<p>There are two different mail formats:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>mbox &#8211; single file that holds many emails<\/li>\n\n\n\n<li>maildir &#8211; directory of separate mail files<\/li>\n<\/ul>\n\n\n\n<p>The SCS server stores files in maildir format on the server INBOX and can read mbox files on your local account.<\/p>\n\n\n        <\/dd>\n    <\/div>\n\n\n    <\/dl>\n\n\n    <\/div>\n<\/section>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>SCS Email Overview Web-mail SCS Email Documentation Please note that Carleton university uses Microsoft outlook as its official email service. The SCS email server is a legacy server that supports legacy accounts and SCS email aliases. SCS Email Overview The School of Computer Science offers Email accounts for students, faculty and staff. The service is [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":6535,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_cu_dining_location_slug":"","footnotes":"","_links_to":"","_links_to_target":""},"cu_page_type":[],"class_list":["post-507","page","type-page","status-publish","hentry"],"acf":{"cu_post_thumbnail":""},"_links":{"self":[{"href":"https:\/\/carleton.ca\/scs\/wp-json\/wp\/v2\/pages\/507","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/carleton.ca\/scs\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/carleton.ca\/scs\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/carleton.ca\/scs\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/carleton.ca\/scs\/wp-json\/wp\/v2\/comments?post=507"}],"version-history":[{"count":4,"href":"https:\/\/carleton.ca\/scs\/wp-json\/wp\/v2\/pages\/507\/revisions"}],"predecessor-version":[{"id":24686,"href":"https:\/\/carleton.ca\/scs\/wp-json\/wp\/v2\/pages\/507\/revisions\/24686"}],"up":[{"embeddable":true,"href":"https:\/\/carleton.ca\/scs\/wp-json\/wp\/v2\/pages\/6535"}],"wp:attachment":[{"href":"https:\/\/carleton.ca\/scs\/wp-json\/wp\/v2\/media?parent=507"}],"wp:term":[{"taxonomy":"cu_page_type","embeddable":true,"href":"https:\/\/carleton.ca\/scs\/wp-json\/wp\/v2\/cu_page_type?post=507"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}