{"id":36584,"date":"2026-06-12T08:59:49","date_gmt":"2026-06-12T12:59:49","guid":{"rendered":"https:\/\/carleton.ca\/seo\/?page_id=36584"},"modified":"2026-06-12T09:03:39","modified_gmt":"2026-06-12T13:03:39","slug":"galleria-booking-guidelines","status":"publish","type":"page","link":"https:\/\/carleton.ca\/seo\/galleria-booking-guidelines\/","title":{"rendered":"Galleria Booking Guidelines"},"content":{"rendered":"\n<section class=\"w-screen px-6 cu-section cu-section--white ml-offset-center md:px-8 lg:px-14\">\n    <div class=\"space-y-6 cu-max-w-child-5xl  md:space-y-10 cu-prose-first-last\">\n\n            <div class=\"cu-textmedia flex flex-col lg:flex-row mx-auto gap-6 md:gap-10 my-6 md:my-12 first:mt-0 max-w-5xl\">\n        <div class=\"justify-start cu-textmedia-content cu-prose-first-last\" style=\"flex: 0 0 100%;\">\n            <header class=\"font-light prose-xl cu-pageheader md:prose-2xl cu-component-updated cu-prose-first-last\">\n                                    <h1 class=\"cu-prose-first-last font-semibold !mt-2 mb-4 md:mb-6 relative after:absolute after:h-px after:bottom-0 after:bg-cu-red after:left-px text-3xl md:text-4xl lg:text-5xl lg:leading-[3.5rem] pb-5 after:w-10 text-cu-black-700 not-prose\">\n                        Galleria Booking Guidelines \n                    <\/h1>\n                \n                                \n                                    \n\n<p>Please see below for Galleria Booking Guidelines <\/p>\n\n\n                            <\/header>\n\n                    <\/div>\n\n            <\/div>\n\n    <\/div>\n<\/section>\n\n\n\n<section class=\"w-screen px-6 cu-section cu-section--white ml-offset-center md:px-8 lg:px-14\">\n    <div class=\"space-y-6 cu-max-w-child-5xl  md:space-y-10 cu-prose-first-last\">\n\n        \n        \n    <dl class=\"cu-description cu-component\">\n                                    <div class=\"grid py-3 border-b accordion border-cu-black-100 md:py-4 first:border-t\">\n    <dt class=\"font-semibold not-prose\">\n        <div class=\"flex items-center w-full accordion__button\" aria-expanded=\"false\" aria-controls=\"accordion-36595-1\" role=\"button\" tabindex=\"0\">\n            Approval Process\n            <svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" fill=\"none\" viewbox=\"0 0 24 24\" stroke-width=\"1.5\" stroke=\"currentColor\" aria-hidden=\"true\" data-slot=\"icon\" class=\"w-5 h-5 ml-auto transition-transform rotate-0 accordion__icon text-cu-black-500\">\n                <path stroke-linecap=\"round\" stroke-linejoin=\"round\" d=\"m8.25 4.5 7.5 7.5-7.5 7.5\"><\/path>\n            <\/svg>\n        <\/div>\n    <\/dt>\n    <dd class=\"accordion__content !p-0 md:p-0 mt-0 md:mt-0\" hidden=\"\" id=\"accordion-36595-1\">\n        <!-- wp:cu-block\/page-header {\"title\":\"Approval Process \",\"isFirstBlock\":true} \/-->\n\n<!-- wp:paragraph {\"placeholder\":\"Type \/ to choose a block\"} -->\n<p>All booking requests will receive\u00a0<strong>email<\/strong>\u00a0confirmation \u2013 your booking is not complete without this. On the day of your booking, check in at the Student Experience Office within\u00a0<strong>30 minutes<\/strong>\u00a0of the start time of your booking<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph {\"placeholder\":\"Type \/ to choose a block\"} -->\n<p>We will also email you if more information is needed, so make sure you\u2019re checking!<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph -->\n<p><\/p>\n<!-- \/wp:paragraph -->\n    <\/dd>\n<\/div>\n                                                <div class=\"grid py-3 border-b accordion border-cu-black-100 md:py-4 first:border-t\">\n    <dt class=\"font-semibold not-prose\">\n        <div class=\"flex items-center w-full accordion__button\" aria-expanded=\"false\" aria-controls=\"accordion-36590-2\" role=\"button\" tabindex=\"0\">\n            Booking Privileges\n            <svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" fill=\"none\" viewbox=\"0 0 24 24\" stroke-width=\"1.5\" stroke=\"currentColor\" aria-hidden=\"true\" data-slot=\"icon\" class=\"w-5 h-5 ml-auto transition-transform rotate-0 accordion__icon text-cu-black-500\">\n                <path stroke-linecap=\"round\" stroke-linejoin=\"round\" d=\"m8.25 4.5 7.5 7.5-7.5 7.5\"><\/path>\n            <\/svg>\n        <\/div>\n    <\/dt>\n    <dd class=\"accordion__content !p-0 md:p-0 mt-0 md:mt-0\" hidden=\"\" id=\"accordion-36590-2\">\n        <!-- wp:cu-block\/page-header {\"title\":\"Booking Privileges\",\"isFirstBlock\":true} \/-->\n\n<!-- wp:paragraph {\"placeholder\":\"Type \/ to choose a block\"} -->\n<p>To book space in the Galleria, a group must meet one of the following criteria.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:list -->\n<ul class=\"wp-block-list\"><!-- wp:list-item -->\n<li>Carleton academic or administrative department<\/li>\n<!-- \/wp:list-item -->\n\n<!-- wp:list-item -->\n<li>Recognized student group by the\u00a0<a href=\"https:\/\/www.cusaclubs.ca\/\">CUSA\u00a0<\/a>or the <a href=\"https:\/\/carleton.ca\/seo\/student-group-accreditation\/\" target=\"_blank\" rel=\"noreferrer noopener\">Student Experience Office. <\/a><\/li>\n<!-- \/wp:list-item --><\/ul>\n<!-- \/wp:list -->\n\n<!-- wp:paragraph -->\n<p>Third parties may be approved to book space at the authority of the <a href=\"https:\/\/carleton.ca\/seo\/people\/karen-speers\/\" target=\"_blank\" rel=\"noreferrer noopener\">Director of Student Life<\/a><\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph {\"placeholder\":\"Type \/ to choose a block\"} -->\n<p>It is possible for a group to lose booking privileges if they do not adhere to the rules outlined in the\u00a0<a href=\"https:\/\/carleton.ca\/secretariat\/wp-content\/uploads\/sites\/158\/2021\/03\/Space-Booking-and-Use-Policy-2026.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">policy<\/a>. Notice of any suspension is provided by email to the individuals who have made booking requests for that group in the same academic year.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph -->\n<p><\/p>\n<!-- \/wp:paragraph -->\n    <\/dd>\n<\/div>\n                                                <div class=\"grid py-3 border-b accordion border-cu-black-100 md:py-4 first:border-t\">\n    <dt class=\"font-semibold not-prose\">\n        <div class=\"flex items-center w-full accordion__button\" aria-expanded=\"false\" aria-controls=\"accordion-36597-3\" role=\"button\" tabindex=\"0\">\n            Cancellations and No-Shows\n            <svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" fill=\"none\" viewbox=\"0 0 24 24\" stroke-width=\"1.5\" stroke=\"currentColor\" aria-hidden=\"true\" data-slot=\"icon\" class=\"w-5 h-5 ml-auto transition-transform rotate-0 accordion__icon text-cu-black-500\">\n                <path stroke-linecap=\"round\" stroke-linejoin=\"round\" d=\"m8.25 4.5 7.5 7.5-7.5 7.5\"><\/path>\n            <\/svg>\n        <\/div>\n    <\/dt>\n    <dd class=\"accordion__content !p-0 md:p-0 mt-0 md:mt-0\" hidden=\"\" id=\"accordion-36597-3\">\n        <!-- wp:cu-block\/page-header {\"title\":\"Cancellations and No-Shows\",\"isFirstBlock\":true} \/-->\n\n<!-- wp:paragraph {\"placeholder\":\"Type \/ to choose a block\"} -->\n<p>If your plans change, please reply to your approval email no later than 8:30 AM:<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:list -->\n<ul class=\"wp-block-list\"><!-- wp:list-item -->\n<li>the business day before a\u00a0<strong>table<\/strong>\u00a0booking, or<\/li>\n<!-- \/wp:list-item -->\n\n<!-- wp:list-item -->\n<li>five business days before a\u00a0<strong>section<\/strong>\u00a0booking.<\/li>\n<!-- \/wp:list-item --><\/ul>\n<!-- \/wp:list -->\n\n<!-- wp:paragraph {\"placeholder\":\"Type \/ to choose a block\"} -->\n<p>Not cancelling a booking in advance of these deadlines or not arriving for your booking without notice (no-shows) can result in suspension of booking privileges and, in some cases, a fine of $25. <\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph {\"placeholder\":\"Type \/ to choose a block\"} -->\n<p>Groups may NOT trade bookings.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph -->\n<p><\/p>\n<!-- \/wp:paragraph -->\n    <\/dd>\n<\/div>\n                                                <div class=\"grid py-3 border-b accordion border-cu-black-100 md:py-4 first:border-t\">\n    <dt class=\"font-semibold not-prose\">\n        <div class=\"flex items-center w-full accordion__button\" aria-expanded=\"false\" aria-controls=\"accordion-36593-4\" role=\"button\" tabindex=\"0\">\n            Deadline to Submit a Request\n            <svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" fill=\"none\" viewbox=\"0 0 24 24\" stroke-width=\"1.5\" stroke=\"currentColor\" aria-hidden=\"true\" data-slot=\"icon\" class=\"w-5 h-5 ml-auto transition-transform rotate-0 accordion__icon text-cu-black-500\">\n                <path stroke-linecap=\"round\" stroke-linejoin=\"round\" d=\"m8.25 4.5 7.5 7.5-7.5 7.5\"><\/path>\n            <\/svg>\n        <\/div>\n    <\/dt>\n    <dd class=\"accordion__content !p-0 md:p-0 mt-0 md:mt-0\" hidden=\"\" id=\"accordion-36593-4\">\n        <!-- wp:cu-block\/page-header {\"title\":\"Deadline to Submit a Request \",\"isFirstBlock\":true} \/-->\n\n<!-- wp:paragraph {\"placeholder\":\"Type \/ to choose a block\"} -->\n<p><strong>Bookings require<\/strong>&nbsp;at least&nbsp;<strong>14 business days<\/strong>&nbsp;in advance to guarantee consideration. Where further correspondence is necessary for clarification or request adjustments, this process will be delayed.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph {\"placeholder\":\"Type \/ to choose a block\"} -->\n<p>All bookings require an approved <a href=\"https:\/\/sarms.carleton.ca\/event-risk\" target=\"_blank\" rel=\"noreferrer noopener\">risk management form<\/a> prior to submitting thier booking request. <\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph -->\n<p><\/p>\n<!-- \/wp:paragraph -->\n    <\/dd>\n<\/div>\n                                                <div class=\"grid py-3 border-b accordion border-cu-black-100 md:py-4 first:border-t\">\n    <dt class=\"font-semibold not-prose\">\n        <div class=\"flex items-center w-full accordion__button\" aria-expanded=\"false\" aria-controls=\"accordion-36601-5\" role=\"button\" tabindex=\"0\">\n            Food and Beverages\n            <svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" fill=\"none\" viewbox=\"0 0 24 24\" stroke-width=\"1.5\" stroke=\"currentColor\" aria-hidden=\"true\" data-slot=\"icon\" class=\"w-5 h-5 ml-auto transition-transform rotate-0 accordion__icon text-cu-black-500\">\n                <path stroke-linecap=\"round\" stroke-linejoin=\"round\" d=\"m8.25 4.5 7.5 7.5-7.5 7.5\"><\/path>\n            <\/svg>\n        <\/div>\n    <\/dt>\n    <dd class=\"accordion__content !p-0 md:p-0 mt-0 md:mt-0\" hidden=\"\" id=\"accordion-36601-5\">\n        <!-- wp:cu-block\/page-header {\"title\":\"Food and Beverages \",\"isFirstBlock\":true} \/-->\n\n<!-- wp:paragraph {\"placeholder\":\"Type \/ to choose a block\"} -->\n<p>Food and\/or beverage use in the Galleria is not permitted. Food and\/or beverage used for fundraising purposes must be approved by CARC. Only items that are pre-packaged would be permitted. <strong>Items prepared at home or in a residence are not permitted.<\/strong><\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph -->\n<p><\/p>\n<!-- \/wp:paragraph -->\n    <\/dd>\n<\/div>\n                                                <div class=\"grid py-3 border-b accordion border-cu-black-100 md:py-4 first:border-t\">\n    <dt class=\"font-semibold not-prose\">\n        <div class=\"flex items-center w-full accordion__button\" aria-expanded=\"false\" aria-controls=\"accordion-36605-6\" role=\"button\" tabindex=\"0\">\n            Fundraising\n            <svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" fill=\"none\" viewbox=\"0 0 24 24\" stroke-width=\"1.5\" stroke=\"currentColor\" aria-hidden=\"true\" data-slot=\"icon\" class=\"w-5 h-5 ml-auto transition-transform rotate-0 accordion__icon text-cu-black-500\">\n                <path stroke-linecap=\"round\" stroke-linejoin=\"round\" d=\"m8.25 4.5 7.5 7.5-7.5 7.5\"><\/path>\n            <\/svg>\n        <\/div>\n    <\/dt>\n    <dd class=\"accordion__content !p-0 md:p-0 mt-0 md:mt-0\" hidden=\"\" id=\"accordion-36605-6\">\n        <!-- wp:cu-block\/page-header {\"title\":\"Fundraising\",\"isFirstBlock\":true} \/-->\n\n<!-- wp:paragraph {\"placeholder\":\"Type \/ to choose a block\"} -->\n<p>As outlined in the <a href=\"https:\/\/carleton.ca\/secretariat\/wp-content\/uploads\/sites\/158\/2021\/03\/Space-Booking-and-Use-Policy-2026.pdf\">Space Booking and Use Policy<\/a>, fundraising activities are not permitted in university-managed spaces without prior approval in accordance with the Commercial and Supplemental Revenue-Generating Activities Policy. All requests for fundraising activities from student organizations or individuals must be submitted a<br>minimum of 21 days prior to the proposed activity and directed to the Director of Student Life for<br>review and authorization before any fundraising activity can occur. This includes bake sales, event ticket sales, silent auctions and any other method of fundraising.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph {\"placeholder\":\"Type \/ to choose a block\"} -->\n<p>External parties are not permitted to perform fundraising activities in university managed spaces. Exceptions will only be considered under exceptional circumstances and with the approval from the Vice-President<br>(Students and Enrolment) or their designate.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph {\"placeholder\":\"Type \/ to choose a block\"} -->\n<p><\/p>\n<!-- \/wp:paragraph -->\n    <\/dd>\n<\/div>\n                                                <div class=\"grid py-3 border-b accordion border-cu-black-100 md:py-4 first:border-t\">\n    <dt class=\"font-semibold not-prose\">\n        <div class=\"flex items-center w-full accordion__button\" aria-expanded=\"false\" aria-controls=\"accordion-36621-7\" role=\"button\" tabindex=\"0\">\n            Furniture and Audio Visual Equipment\n            <svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" fill=\"none\" viewbox=\"0 0 24 24\" stroke-width=\"1.5\" stroke=\"currentColor\" aria-hidden=\"true\" data-slot=\"icon\" class=\"w-5 h-5 ml-auto transition-transform rotate-0 accordion__icon text-cu-black-500\">\n                <path stroke-linecap=\"round\" stroke-linejoin=\"round\" d=\"m8.25 4.5 7.5 7.5-7.5 7.5\"><\/path>\n            <\/svg>\n        <\/div>\n    <\/dt>\n    <dd class=\"accordion__content !p-0 md:p-0 mt-0 md:mt-0\" hidden=\"\" id=\"accordion-36621-7\">\n        <!-- wp:cu-block\/page-header {\"title\":\"Furniture and Audio Visual Equipment\",\"isFirstBlock\":true} \/-->\n\n<!-- wp:paragraph {\"placeholder\":\"Type \/ to choose a block\"} -->\n<p>Tables are provided for each booking, based on the number of tables indicated in your booking form. If booking Sections B&amp;C, all 11 tables are included in your booking. Tables are six feet long. We do not provide chairs.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph -->\n<p>All additional furniture or setup needs are the responsibility of the group. CUSA offers&nbsp;<a href=\"http:\/\/www.cusaonline.ca\/services\/bookings\/\">equipment booking<\/a>&nbsp;(including stage setup) to their accredited clubs and societies. Staff and Faculty may request additional furniture through FMP.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph {\"placeholder\":\"Type \/ to choose a block\"} -->\n<p>When additional setup is required, it is the group\u2019s responsibility to request enough time for set up and tear down.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph -->\n<p><\/p>\n<!-- \/wp:paragraph -->\n    <\/dd>\n<\/div>\n                                                <div class=\"grid py-3 border-b accordion border-cu-black-100 md:py-4 first:border-t\">\n    <dt class=\"font-semibold not-prose\">\n        <div class=\"flex items-center w-full accordion__button\" aria-expanded=\"false\" aria-controls=\"accordion-36587-8\" role=\"button\" tabindex=\"0\">\n            Noise Limit\n            <svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" fill=\"none\" viewbox=\"0 0 24 24\" stroke-width=\"1.5\" stroke=\"currentColor\" aria-hidden=\"true\" data-slot=\"icon\" class=\"w-5 h-5 ml-auto transition-transform rotate-0 accordion__icon text-cu-black-500\">\n                <path stroke-linecap=\"round\" stroke-linejoin=\"round\" d=\"m8.25 4.5 7.5 7.5-7.5 7.5\"><\/path>\n            <\/svg>\n        <\/div>\n    <\/dt>\n    <dd class=\"accordion__content !p-0 md:p-0 mt-0 md:mt-0\" hidden=\"\" id=\"accordion-36587-8\">\n        <!-- wp:cu-block\/page-header {\"title\":\"Noise Limit \",\"isFirstBlock\":true} \/-->\n\n<!-- wp:paragraph {\"placeholder\":\"Type \/ to choose a block\"} -->\n<p>A noise limit is in effect at all hours. If the noise limit is exceeded, the decibel reader next to the Campus Card Office will light up red. Not adhering to the noise limits can result in cancellation of current and \/ or future bookings, as well as a fine. <\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph -->\n<p><\/p>\n<!-- \/wp:paragraph -->\n    <\/dd>\n<\/div>\n                        <\/dl>\n\n    \n    <\/div>\n<\/section>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":182,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_cu_dining_location_slug":"","footnotes":"","_links_to":"","_links_to_target":""},"cu_page_type":[],"class_list":["post-36584","page","type-page","status-publish","hentry"],"acf":{"cu_post_thumbnail":""},"_links":{"self":[{"href":"https:\/\/carleton.ca\/seo\/wp-json\/wp\/v2\/pages\/36584","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/carleton.ca\/seo\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/carleton.ca\/seo\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/carleton.ca\/seo\/wp-json\/wp\/v2\/users\/182"}],"replies":[{"embeddable":true,"href":"https:\/\/carleton.ca\/seo\/wp-json\/wp\/v2\/comments?post=36584"}],"version-history":[{"count":5,"href":"https:\/\/carleton.ca\/seo\/wp-json\/wp\/v2\/pages\/36584\/revisions"}],"predecessor-version":[{"id":36685,"href":"https:\/\/carleton.ca\/seo\/wp-json\/wp\/v2\/pages\/36584\/revisions\/36685"}],"wp:attachment":[{"href":"https:\/\/carleton.ca\/seo\/wp-json\/wp\/v2\/media?parent=36584"}],"wp:term":[{"taxonomy":"cu_page_type","embeddable":true,"href":"https:\/\/carleton.ca\/seo\/wp-json\/wp\/v2\/cu_page_type?post=36584"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}