Welcome Carleton Students!
Thank you for visiting our student information page – SES’ “one-stop shop” designed just for Carleton students! On this page, you can find information about the many services we provide to the university community, how to access those services, and seek assistance if you need it. Best of luck on your studies at Carleton!
IMPORTANT REMINDER FOR WINTER 2017 EXAMS
Scheduling and Exam Services wishes to make the Carleton community aware of the following policy change:
Carleton has implemented a new policy around early exam departures for health-related reasons. There is no longer a formal exam cancellation process as students are ineligible to apply for a deferral once an examination has begun.
Per Section 2.5.1 of the Undergraduate Calendar, students are expected to assess their medical situation prior to entering the examination room. Students who do not write a final examination because of illness or other circumstances beyond their control may apply to write a deferred examination.
Section 2.5 of the Academic Calendar outlines the regulations governing deferral of final examinations. Students are expected to complete a final examination once begun. If the student experiences a significant deterioration of his/her health while the examination is in progress, it may be possible to submit a petition to apply to write a deferred examination.
A full list of Carleton’s exam procedures may be found here
- Exam Info For Students
Public Exam Schedule:
Personalized Exam Schedules
Students’ personalized examination schedules are available on Carleton Central. Students will need to login and click on “myExam Schedule”.
Personalized exam schedules are also accessible on smartphones through the Carleton Mobile App.
Please visit the Registrar’s website for a full list of all academic dates and deadlines.
- Conflicts and Overloads
Students with an examination conflict or overload should report immediately to Examination Services in 508 University Centre, by phone 613-520-4454, or email us.
A conflict is defined as two exams scheduled at the same time.
An overload is defined as:
3 or more examinations scheduled in 3 consecutive periods,
4 or more examinations scheduled in 5 consecutive periods, or
5 or more examinations scheduled in 7 consecutive periods.
A period refers to the morning, afternoon or evening time slot on an exam day.
For example, “three exams in three consecutive periods” would be exams scheduled in:
A) The morning (09:00), afternoon (14:00) and evening (19:00) of the same day;
B)The afternoon (14:00) and evening (19:00) of one day and the morning (09:00) of the next day;
C)The evening (19:00) of one day and the morning (09:00) and afternoon (14:00) of the next day.
Students registered with the Paul Menton Centre who have concerns about their exam schedule should speak to their co-ordinator.
University of Ottawa Exam Conflicts
Carleton and University of Ottawa Exchange Program students who have conflicts between Carleton and University of Ottawa exams should proceed as follows: Carleton students should contact Examination Services at Carleton. University of Ottawa students should contact the instructor of the University of Ottawa course involved.
- Deferred Exams
Deferred Exam(s) or Assignment(s)
Students are expected to be available for the duration of a course including the examination period. Dates and deadlines are made available to students in the Carleton University Undergraduate Calendar well in advance of registration.
Occasionally, students encounter circumstances beyond their control where they may not be able to submit a final assignment/take-home examination or write a final examination. Examples of this would be a serious illness or the death of a family member.
If you miss a final examination and/or fail to submit a final assignment/take-home examination by the due date, you must apply for a deferral as per the University’s Regulations.
Please note that by completing and submitting a Deferral Application you are authorizing the Registrar’s Office to contact those who have provided documentation submitted with this application, including but not limited to medical documentation, for purposes of verifying authenticity.
Any questions related to deferring a Final Exam or Final Assignment/Take Home Examination should be directed to the Registrar’s Office.
PLEASE CHECK your grade on Carleton Central if you are not sure of your application status.
If you have a DEF for a course, but a deferred examination is not scheduled for you in Carleton Central, please contact the Examinations Office by email
If you do not have a DEF for a course and you did apply for a deferral, please contact the Registrar’s Office by email at firstname.lastname@example.org or by telephone at (613) 520-3500.
- Deferred Exams - Schedule
For the day, time and location of your deferred examination(s) you can access your personalized Examination Schedule via Carleton Central.
On the day of your exam, a seating plan will be posted in the area a half-hour before the scheduled start time. Examinations of courses with more than one section might be written in different zones within the room or different days. You must know both your course number and its section letter to consult the posted schedule accurately. Please review the room layout prior to the day of your exam.
Paul Menton Centre (PMC) Accommodations
Any adjustments to the day, time and/or location of your deferred examination will be updated in your personalized Examination Schedule via Carleton Central, by May 10, 2017 (one week before the first day of the exam period). Other details on exam arrangements made through the Paul Menton Centre will be sent to your Carleton student email account by May 10, 2017.
- Off-Campus Exams
Deferred Examinations approved to be written off-campus will be written on the same date and time as the on campus examinations, unless otherwise noted with the information confirming your location. Please check the News section of our website, where we will post the date on which schedules may be accessed through Carleton Central. Please take the time to review the rules & procedures before this or any other Carleton examination.
When you applied to write a deferred exam, you had the option of choosing to write off-campus. If you did not choose this option and now wish to apply for it, or if you now want to change the location from your original choice, you have up to the deadline indicated below to request an off-campus exam arrangement. There are different deadlines and instructions when asking to write either within or outside Canada. Please ensure you follow the appropriate procedure below.
(Note: there will be a processing fee per exam charged to your student account for this arrangement.)
Any cancellation of such arrangements must be made in writing and emailed to our Examinations and Timetabling Coordinator. Fee refunds for cancellation notices of fewer than 48 business hours will not be possible in the majority of cases, and in some cases cancellation notice of fewer than 72 hours will result in only a partial refund – depending on the refund policy of the host test centre.
More information may be found on our page dedicated to Deferred Exams.
Writing WITHIN Canada
- The deadline to apply to write a deferred final examination off-campus within Canada is April 28, 2017.
- Information about where to report for your exam will be emailed to your Carleton Student account by May 10, 2017.
- Please note: we will select an approved testing facility within a 160km radius of the city that you chose.
Writing OUTSIDE Canada
- The deadline to apply to write a deferred final examination off-campus outside Canada is April 28, 2017.
- Information about where to report for your exam will be emailed to your Carleton Student account by May 10, 2017.
- Student Support Services
Scheduling and Examination Services wants to ensure students are healthy and well as exam season approaches! Carleton University provides several services to help safeguard student’s stress-levels and promote a well-balanced study-lifestyle routine. Whether a student needs academic support, counselling services or a quiet space to study, Carleton University has something for everyone!
Feeling stressed? Tired? Overwhelmed? Visit the sites below to learn more about Support Services offered at Carleton University.
- Accommodated Exams - McIntyre Exam Centre
The McIntyre Exam Centre is designed to provide services to both students and instructors at Carleton in order to meet a variety of accommodation needs during scheduled tests and exams. Scheduling and Examination Services (SES) is responsible for the operation of MEC.
In order to achieve our mandate, MEC works closely with the Paul Menton Centre (PMC), who is responsible for documenting student accommodation needs, the details of which are shared with MEC staff, who are then responsible for ensuring to provide the number of seats required for each course and the appropriate accommodation arrangements for each student scheduled to write at the Centre. MEC also works closely with Equity Services, who coordinates appropriate accommodations based on religious observance or pregnancy, to be implemented by MEC during exams.
Please visit’s MEC’s webpage for more information.
- Room Bookings for Students
Enterprise is a central space booking system that allows for the management of space at Carleton. Requests must go through the Enterprise Space Booking Portal. You can use this tool to track requests, see room availability, and to request available rooms. The Enterprise Portal displays all courses and ad hoc events for public viewing.
Students can use the portal to self-service media booths and meeting booths in the library’s new Discovery Centre; or reserve a group study room in the library. There are 49 group rooms now available for booking.
Classroom space can be booked by the Graduates Student’s Association (GSA), certified Carleton University Student’s Association (CUSA) groups and other on-campus student-led groups recognized by Student Affairs, free of charge, for internal group meetings by filling out their online facilities booking request form available on the Student Affairs website.
Booking requests for other purposes may result in reservation fees, and will require the completion of the University’s Risk Management Form (please follow the instructions you’ll find at this link). Upon the form’s approval, Student Affairs can proceed with processing space booking. For booking space with Student Affairs, please visit their site.
Space reservations do NOT include media equipment access. To reserve any media equipment, please contact Instructional Media Services.
If your event requires other services, such as furniture set up, cleaning, catering, or other types of event support, you should submit your booking through Conference Services.
Booking requests submitted via the Portal during the first 2 weeks of each academic term will not be approved as room changes for course offerings are ongoing. Some exceptions do apply.
To start your booking, login to the Portal using your MyCarletonOne username and password.
For more information on how to book a room, please refer to the Enterprise Portal Requesting Guide
Need help? Send us a quick email!
- Course Schedules/Timetables
Students can view the University timetable through Carleton Central or through the Public Class Schedule. All questions regarding course schedule should be directed to the department offering the course. If a student notices a course conflict (ex. two mandatory courses, which are scheduled at the same time), they must contact their Departmental Administrator to review other possible options.
Personalized course schedules can be found by logging in to Carleton Central. Courses that have scheduling conflict will appear in red. Please note that Carleton’s University Regulations prohibit time conflicts (except for allowed time conflicts with TV/online courses).
Basic Rules and Principles for Timetabling for Students
- Normally, time elapsed from the beginning of the first class to the end of the last class should not exceed (9) nine hours in any day.
- Where possible, students will be provided with a 30 minute break between 11:00 am and 2:00 pm for lunch.
- The timetable will facilitate the widest range of course selections. For a conflict-free schedule, students are expected to request courses that are consistent with their degree program requirements.
- Students requiring special accommodations should be referred to the Paul Menton Centre