General Information

Coordinated Timetabling uses a software program with sophisticated algorithms to process information on course, instructor, and room constraints as well as special additional considerations to construct Carleton’s Fall/Winter class timetables, assigning time and class room space to each course section.

Coordinated Timetabling allows us to better manage our complex scheduling requirements. Our goal is to use our facility in the best possible way by using the full teaching week thereby optimizing space and time. By building timetables annually we are able to:

Improve the match between available classroom/lab space, course size and preferred teaching space.
Reduce the need for iterative schedule changes.
Accommodate instructor requirements for teaching needs while providing a flexible/balanced schedule for students.

The annual timetable is based upon the academic programming requirements of students. We are able to provide better access to courses for our students through this approach. This is also true for patterns of courses that cut across several departments or more than one faculty.

Public Class Schedule

DCU documentation and training materials on the internal employee site

Documentation/Forms for Departmental Timetabling Coordinators

If you wish to access DCU documentation or training materials, please log into the internal employee site.

Quick Links:

University Timetabling Committee

A full list of the 2023-2024 University Timetabling Committee (UTC) members may be found here. Looking for the UTC’s Terms of Reference?

UTC Policy Document

Timetabling Working Group

Mandate

The Timetable Working Group works with the Scheduling and Examinations Timetabling staff in reviewing the processes surrounding the collection and entry of the data necessary to produce the timetable.

This working group also identifies issues and provides feedback to resolve any problems that may arise. Additionally, the Timetable Working Group identifies any policy issues (including possible recommendations) that need to be addressed by the University Timetabling Committee.

A current list of all working group members may be found here.

Coordinated Timetabling: Policies, Procedures and Rules

Preparing the coordinated timetable has a number of aspects to it, including principles and basic rules of timetabling, and procedures for handling special arrangements. Please click on any of the links below, where you will be directed to the appropriate detailed page.

Basic Rules of Timetabling

Academic Timetabler Responsibilities

Terms of Reference

Principles of Timetabling

Revisions to the Scheduled Coordinated Timetable

Resolving Scheduling Conflicts

All requests for a change in the timetable must be presented in this order of priority:

Step 1 Departmental Administrator/Timetable Coordinator responsible for scheduling tasks
(ex. room type, academic scheduling blocks etc…)

Step 2 Academic Timetabler, usually the Chair or in some cases, the Associate Dean
(ex. course assignment, instructor availability, departmental meetings, issues Departmental Administrator was not able to resolve)

Step 3 Dean or Dean’s designate

Each individual identified above is responsible for communicating any changes to the original timetable, to accommodate a faculty member’s request, to the departmental administrator responsible for scheduling who will in turn communicate with the scheduling department.

In the course of resolving a scheduling conflict, the Dean may seek guidance through the University Timetabling Committee by contacting the University Registrar.

Acceptable changes to Timetable – Timeslots
Acceptable changes to Timetable – Rooms

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Scheduling and Examination Services

Timetabling for Staff and Faculty

General Information

Quick Links:

Mandate

Resolving Scheduling Conflicts