{"id":4363,"date":"2019-08-12T11:40:11","date_gmt":"2019-08-12T15:40:11","guid":{"rendered":"https:\/\/carleton.ca\/ses\/?page_id=4363"},"modified":"2026-09-17T14:26:39","modified_gmt":"2026-09-17T18:26:39","slug":"room-bookings-forms-and-policies","status":"publish","type":"page","link":"https:\/\/carleton.ca\/ses\/timetabling-and-space-management\/space-booking\/room-bookings-forms-and-policies\/","title":{"rendered":"Room Bookings – Forms and Policies"},"content":{"rendered":"

All spaces on campus, regardless of the booking office, are governed by Carleton\u2019s full list of policies, including but not limited to:<\/h4>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
<\/td>\n<\/td>\n<\/tr>\n
<\/td>\n<\/td>\n<\/tr>\n
Space Booking and Use Policy<\/a><\/td>\nThis Policy enables the University to control its buildings and spaces
\nconsistent with university policies for use of facilities.<\/td>\n<\/tr>\n
Recognition of Student Groups Policy<\/a><\/td>\nOnly accredited student groups are granted the privilege to organize and host activities on campus for the benefit of their members.<\/td>\n<\/tr>\n
Alcohol Policy<\/a><\/td>\nIf your event includes alcohol, Risk Management<\/a> is always required.<\/td>\n<\/tr>\n
Commercial Activities Policy<\/a><\/td>\nAny<\/strong> sale of a commercially produced goods, including clothing and merchandise, is not allowed unless proper permissions are on record with the appropriate booking office.<\/td>\n<\/tr>\n
Food Services Policy<\/a><\/td>\nAll food and beverage, with the exception of bake sale items that are home-made, must be provided by the University\u2019s Food Services Contractor. Requests for exceptions<\/strong> should be made at least three weeks in advance of the event.<\/td>\n<\/tr>\n
Gambling on Campus Policy<\/a><\/td>\nGambling is not allowed, unless approved as part of a Risk Management<\/a> application and proper licensing is received.<\/td>\n<\/tr>\n
Posting Policy<\/a><\/td>\nYou may only post paper advertisements, flyers, and posters on designated areas. Affixing items to any walls without permission from the booking office is not allowed.<\/td>\n<\/tr>\n
Risk Management Form<\/a><\/td>\nWhen your event requires Risk Management<\/a>, you must complete the applicable form and receive approval in advance of the event and in accordance with the booking office\u2019s timelines.<\/td>\n<\/tr>\n
Risk and Insurance Information<\/a><\/td>\nProvides the best practices in identifying, evaluating and controlling both operational and strategic risks to ensure that risks are eliminated, managed or contained.<\/td>\n<\/tr>\n
Smoking on Campus Policy<\/a><\/td>\nSmoking on campus is prohibited in all buildings, including garages.<\/td>\n<\/tr>\n
Student Rights and Responsibilities Policy<\/a><\/td>\nApplies to all students.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

<\/p>\n\n

\n\t

\n\t\tFULL LISTING OF UNIVERSITY POLICIES<\/a>\n\t<\/p>\n<\/div>\n\n

<\/p>\n","protected":false},"excerpt":{"rendered":"

All spaces on campus, regardless of the booking office, are governed by Carleton\u2019s full list of policies, including but not limited to: Space Booking and Use Policy This Policy enables the University to control its buildings and spaces consistent with university policies for use of facilities. Recognition of Student Groups Policy Only accredited student groups […]<\/p>\n","protected":false},"author":44,"featured_media":0,"parent":4232,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","_mi_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"footnotes":"","_links_to":"","_links_to_target":""},"yoast_head":"\nRoom Bookings - Forms and Policies - Scheduling and Examination Services<\/title>\n<meta name=\"description\" content=\"All spaces on campus, regardless of the booking office, are governed by Carleton\u2019s full list of policies, including but not limited to: Space Booking and\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/carleton.ca\/ses\/timetabling-and-space-management\/space-booking\/room-bookings-forms-and-policies\/\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/carleton.ca\/ses\/timetabling-and-space-management\/space-booking\/room-bookings-forms-and-policies\/\",\"url\":\"https:\/\/carleton.ca\/ses\/timetabling-and-space-management\/space-booking\/room-bookings-forms-and-policies\/\",\"name\":\"Room Bookings - 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