Contract Instructor Reference Guide
PDF version: CI Handbook 2016-2017
- Administrative Notes
- FASS Undergraduate Teaching Regulations and Procedures
- Dates and Deadlines
- Textbook orders
- Audio Visual Resource Centre (AVRC)
- Library Access
- Computing Information
- cuLearn and E-grades
- Teaching Evaluations
- Offices, keys, phone, mailbox and website
- Accessibility for Ontarians with Disabilities Act (AODA) Training
This reference guide has been created to supplement resources already available on the ODFASS Website www.carleton.ca/fass/ and the numerous other offices on campus.
Documentation & Payroll
All new Contract Instructors must be documented at Human Resources in order to attain a Carleton ID number and to set up payroll deposit to their bank. Payments are made bi-monthly; check here for the payroll schedule. Payroll receipts are available through Carleton Central, as is your T-4 form.
All Contract Instructors are asked to accept an on-line contract through Carleton Central. Instructions are available from the School Administrator. Instructors whose contracts are canceled due to lack of enrollment are entitled to some reimbursement, based upon a sliding scale reflecting the number of weeks before classes commence. This can be found in the Collective Agreement under Article 22.3.
You are responsible for any and all information related to your activities on campus as stipulated in your collective agreement, CUPE Local 4600 Unit 2.
The complete collective agreement is available at: www.carleton.ca/hr/for-employees/collective-agreements/
The Campus Card is a picture identification card and is required for access to a number of services on campus, including MacOdrum Library. If you don’t already have a card, please bring photo ID (such as driver’s license) to the Campus Card Office.
FASS Undergraduate Teaching Regulations and Procedures
Please review the information in the 2017-2018 Teaching Regulations and Procedures. Note the following changes:
- There is a new section – Section 10: Teaching Evaluations;
- A reminder to check Section 1: The Academic Year for the following:
- Early feedback deadlines;
- Fall and Winter break dates;
- Last day for tests and exams below the 4000 level;
- Last day that can be specified as a due date for assignments.
- Note that the Student Academic Success Centre (SASC) is now the Student Academic and Career Development Services (SACDS)
A copy of these Regulations can be found here: TeachRegFASS 17-18_final_updated_2
Course Syllabus: Please submit a copy of each course outline to Donna Malone. The outlines must include specific information outlined in the FASS Teaching guide.
Examinations: Final examinations are supervised by the instructor (and their TAs). It is University policy to not return final examination papers to students. Contract Instructors must allow students to see their final examination with an appointment, if requested.
Student Registration Questions: For assistance with any student registration questions, please see our Program Administrator, Lori Dearman.
Dates and Deadlines
Please see the Registrar’s Office website for term dates and deadlines: www.carleton.ca/registrar/registration/dates/
Maxwell MacOdrum Library
Please use your Campus Card to enable library privileges.
Computer Account and Carleton Email
The School Administrator will request an account on your behalf and send you the log-in information before the beginning of term.
Classrooms and Equipment
Instructional Media Services (IMS)
D283 Loeb Building
Many classrooms are considered ‘electronic classrooms’ and have been equipped with several different audio-visual teaching aids. You will need to bring your contract or CU ID to IMS to obtain a key and a VGA cable (to connect your lap top if required). IMS will also provide one-on-one training in the use of the equipment controlled by the console.
cuLearn and E-grades
cuLearn is an interactive internet-based system that supports the classroom experience. You can post your course outline, assignments, and course materials and you can use cuLearn to administer grades. cuLearn allows you to set up a strictly internal email system among yourself, your TAs and the students registered in your class. It permits you to set up and manage discussion boards and to have successful online discussion groups.
Here’s an interesting website where teachers can share strategies and tips: Pedagogy Unbound
Carleton University uses the E-Grades system for submitting final grades. Information can be found here: central.carleton.ca/wtlhelp/ccegrdenterfinal.htm
TLS Guide is now online. However, they have replaced their handbook with a new Teaching Resources page on their website. It features a searchable database on a variety of topics including administrative pedagogy, teaching tips and tools, teaching with technology, course design and high-impact practices. It also includes more specific information for new faculty member and contract instructors, as well as CUOL instructors.
TLS also offers a variety of programs, workshops and events throughout the year geared towards instructors’ professional development. A list of upcoming events can be found on their website.
University Regulations require that teaching evaluations be carried out during the last two weeks of courses. Office of Institutional Research and Planning (OIRP) will email with information and instructions mid-term. A report of the evaluation will be returned to you once final grades have been released.
Offices, keys, phone, mailbox
Office space and keys
Office space, a desk and a phone are provided for Contract Instructors on a shared basis. Please see the School Administrator for office assignments and to pick up a key. Keys should be returned at the end of the term.
Typically two hours are allocated for office hours for each course so students can see you to discuss questions, problems, etc. Students should be informed of the hours allocated; this can be done on the course outline and posted on your office door.
All mail is distributed into mailboxes in 1211. At the end of the term, Contract Instructors should remove any mail from the assigned mailbox and provide the School Administrator with a forwarding address and email.
Accessibility for Ontarians with Disabilities Act (AODA) Training
Carleton University has asked all faculty and staff to complete AODA on-line customer service training. Please follow the link below for more information and instructions on how to complete the three modules. If you’ve previously completed the training, you do not need to re-do it: www.carleton.ca/accessibility/aoda/