{"id":167,"date":"2026-02-26T13:19:50","date_gmt":"2026-02-26T18:19:50","guid":{"rendered":"http:\/\/carleton.ca\/syst\/?page_id=167"},"modified":"2026-03-17T09:29:05","modified_gmt":"2026-03-17T13:29:05","slug":"sysc-4907-budget-and-expenses","status":"publish","type":"page","link":"https:\/\/carleton.ca\/syst\/sysc4907\/sysc-4907-budget-and-expenses\/","title":{"rendered":"SYSC 4907 – Budget and Expenses"},"content":{"rendered":"\n
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\n Project Budget Guidelines\n <\/h1>\n \n \n <\/header>\n\n <\/div>\n\n <\/div>\n\n <\/div>\n<\/section>\n\n\n\n

Budget Allocation<\/strong>
Contact your supervisor to find out what budget is allocated to your project.
All purchase requests must be submitted through Jira Service Management using the SYSC 4907 Purchase Request icon.

Student\/Group Responsibilities:<\/strong><\/p>\n\n\n\n

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  • Supervisor Approval<\/strong>: Obtain approval from your supervisor before submitting any purchase requests.<\/li>\n\n\n\n
  • Inventory Check: <\/strong>Confirm that the item is not already available in inventory.<\/li>\n\n\n\n
  • Request Purchase: <\/strong>If item is not in inventory, submit a purchase request through Jira Service Management using the SYSC 4907 Purchase Request.<\/li>\n\n\n\n
  • Return of Materials: <\/strong>All purchased or borrowed items from Technical Services must be returned at the end of SYSC 4907.<\/li>\n<\/ul>\n\n\n\n

    Out-of-Pocket Purchases (Only if Authorized by Technical Services)<\/strong>:<\/p>\n\n\n\n

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    • Step 1:<\/strong> Retain all original receipts (print electronic receipts) and include the written authorization from Technical Services.<\/li>\n\n\n\n
    • Step 2:<\/strong> Complete the Individual Spending Tracker Form (records personal expenses).<\/li>\n\n\n\n
    • Step 3:<\/strong> Complete the Reimbursement Form (summarizes group expenses).<\/li>\n\n\n\n
    • Step 4:<\/strong> Each student requesting reimbursement must complete a Claimant Declaration Form.<\/li>\n\n\n\n
    • Step 5:<\/strong> Submit all forms and receipts to your supervisor within one week of the poster fair.<\/li>\n<\/ul>\n\n\n\n

      Supervisor Responsibilities:<\/strong><\/p>\n\n\n\n

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      1. Purchase Requests<\/strong>\n
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        • Review and approve purchase requests via Jira.<\/li>\n\n\n\n
        • No purchases will proceed without supervisor approval.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
        • Out-of-Pocket Reimbursements<\/strong>\n
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          • Complete the Supervisor section of the Reimbursement Form.<\/li>\n\n\n\n
          • Verify all receipts, Authorization From Technical Services, and, forms are included.<\/li>\n\n\n\n
          • Forward the completed package to the SCE Office for reimbursement.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n

            Important Notes<\/strong><\/p>\n\n\n\n

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            • Students must retain copies of all receipts and record all expenses in the Spending Tracker Form.<\/li>\n\n\n\n
            • Only original receipts will be reimbursed (printed email receipts are acceptable for online purchases).<\/li>\n\n\n\n
            • All budget and reimbursement forms are available on the Forms Page.<\/li>\n<\/ul>\n\n\n\n

              <\/p>\n","protected":false},"excerpt":{"rendered":"

              Budget AllocationContact your supervisor to find out what budget is allocated to your project.All purchase requests must be submitted through Jira Service Management using the SYSC 4907 Purchase Request icon. Student\/Group Responsibilities: Out-of-Pocket Purchases (Only if Authorized by Technical Services): Supervisor Responsibilities: Important Notes<\/p>\n","protected":false},"author":40,"featured_media":0,"parent":9,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_cu_dining_location_slug":"","footnotes":"","_links_to":"","_links_to_target":""},"cu_page_type":[],"class_list":["post-167","page","type-page","status-publish","hentry"],"acf":{"cu_post_thumbnail":""},"_links":{"self":[{"href":"https:\/\/carleton.ca\/syst\/wp-json\/wp\/v2\/pages\/167","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/carleton.ca\/syst\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/carleton.ca\/syst\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/carleton.ca\/syst\/wp-json\/wp\/v2\/users\/40"}],"replies":[{"embeddable":true,"href":"https:\/\/carleton.ca\/syst\/wp-json\/wp\/v2\/comments?post=167"}],"version-history":[{"count":2,"href":"https:\/\/carleton.ca\/syst\/wp-json\/wp\/v2\/pages\/167\/revisions"}],"predecessor-version":[{"id":319,"href":"https:\/\/carleton.ca\/syst\/wp-json\/wp\/v2\/pages\/167\/revisions\/319"}],"up":[{"embeddable":true,"href":"https:\/\/carleton.ca\/syst\/wp-json\/wp\/v2\/pages\/9"}],"wp:attachment":[{"href":"https:\/\/carleton.ca\/syst\/wp-json\/wp\/v2\/media?parent=167"}],"wp:term":[{"taxonomy":"cu_page_type","embeddable":true,"href":"https:\/\/carleton.ca\/syst\/wp-json\/wp\/v2\/cu_page_type?post=167"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}