{"id":795,"date":"2019-06-18T12:07:57","date_gmt":"2019-06-18T16:07:57","guid":{"rendered":"https:\/\/carleton.ca\/teachingresources\/teachingresources\/?page_id=795"},"modified":"2025-12-01T09:03:34","modified_gmt":"2025-12-01T14:03:34","slug":"creating-accessible-word-and-pdf-documents-mac-users","status":"publish","type":"page","link":"https:\/\/carleton.ca\/teachingresources\/redesigning-your-courses\/accessibility\/creating-accessible-word-and-pdf-documents-mac-users\/","title":{"rendered":"Creating accessible Word and PDF documents \u2013 Mac users"},"content":{"rendered":"\n<section class=\"w-screen px-6 cu-section cu-section--white ml-offset-center md:px-8 lg:px-14\">\n    <div class=\"space-y-6 cu-max-w-child-5xl  md:space-y-10 cu-prose-first-last\">\n\n            <div class=\"cu-textmedia flex flex-col lg:flex-row mx-auto gap-6 md:gap-10 my-6 md:my-12 first:mt-0 max-w-5xl\">\n        <div class=\"justify-start cu-textmedia-content cu-prose-first-last\" style=\"flex: 0 0 100%;\">\n            <header class=\"font-light prose-xl cu-pageheader md:prose-2xl cu-component-updated cu-prose-first-last\">\n                                    <h1 class=\"cu-prose-first-last font-semibold !mt-2 mb-4 md:mb-6 relative after:absolute after:h-px after:bottom-0 after:bg-cu-red after:left-px text-3xl md:text-4xl lg:text-5xl lg:leading-[3.5rem] pb-5 after:w-10 text-cu-black-700 not-prose\">\n                        Creating accessible Word and PDF documents \u2013 Mac users\n                    <\/h1>\n                \n                                \n                            <\/header>\n\n                    <\/div>\n\n            <\/div>\n\n    <\/div>\n<\/section>\n\n\n\n<p>Because many files are often viewed electronically, governments, universities and industries around the world are implementing policies that require electronic and information technology to be accessible to people with disabilities. The Government of Canada and province of Ontario have a vision for completing WCAG2 level AA (other than criteria 1.2.4 [live captions] and 1.2.5 [pre-recorded audio descriptions]) by January 1, 2021\u00b9. The information below offers guidance on ways to create Microsoft Word documents so they are more accessible to users with disabilities.<\/p>\n\n\n\n<h2 id=\"wcag-2-0-guidelines\" class=\"wp-block-heading\">WCAG 2.0 Guidelines<\/h2>\n\n\n\n<p>WCAG (Web Content Accessibility Guidelines) is an international standard for web accessibility. W3C (World Wide Web consortium), a team of experts, is responsible for developing these standards. Users can follow WCAG standards to create an accessible document for different users\u00b9.<\/p>\n\n\n\n<p>WCAG has, in general, 12 guidelines that are organized under four principle areas:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Perceivable:<\/strong> Information should be perceivable by the user. It cannot be invisible to any users.<\/li>\n\n\n\n<li><strong>Operable:<\/strong> The user interface component and navigation must be operable. The user should be able to operate the interface. In other words, the interface should <strong>not<\/strong> require any type of interaction that the user cannot perform.<\/li>\n\n\n\n<li><strong>Understandable:<\/strong> The content should <strong>not<\/strong> be beyond the understanding of the user. This means that user should understand all the information and operation techniques.<\/li>\n\n\n\n<li><strong>Robust:<\/strong> The user should not lose access to the content as technologies advance. In other words, as technologies and users evolve, the content should remain accessible.<\/li>\n<\/ul>\n\n\n\n<h2 id=\"levels-of-web-accessibility\" class=\"wp-block-heading\">Levels of web accessibility<\/h2>\n\n\n\n<p>In general, documents should meet one of the three levels of accessibility (A, AA, AAA). Upon initial completion, documents should meet level A. After that, content managers should refine the document to meet level AA\u00b9. <a href=\"https:\/\/www.w3.org\/TR\/UNDERSTANDING-WCAG20\/conformance.html#uc-levels-head\" target=\"_blank\" rel=\"noopener noreferrer\">Find our more about the accessibility levels here<\/a>.<\/p>\n\n\n\n<p><strong>Note<\/strong>: At this time, meeting level AAA is not required for the EDC.<\/p>\n\n\n\n<p>There are some important issues that should usually be considered when an instructor, staff member or course designer creates Word or PDF documents. Some of the most common issues are listed below:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Add alternative text to images, objects and tables<\/li>\n\n\n\n<li>Specify column header and rows in tables<\/li>\n\n\n\n<li>Use set styles in a long document<\/li>\n\n\n\n<li>Use short titles in headings<\/li>\n\n\n\n<li>Ensure all heading styles are in the correct order<\/li>\n\n\n\n<li>Use meaningful hyperlink text<\/li>\n\n\n\n<li>Use simple table structures<\/li>\n\n\n\n<li>Avoid using blank cells in tables for formatting<\/li>\n\n\n\n<li>Structure the layout of tables for easy navigation<\/li>\n\n\n\n<li>Avoid using repeated blank characters<\/li>\n\n\n\n<li>Avoid using floating objects<\/li>\n\n\n\n<li>Avoid image watermarks<\/li>\n\n\n\n<li>Include closed captions for audio<\/li>\n<\/ol>\n\n\n\n<h2 id=\"add-alternative-text-to-images-and-objects\" class=\"wp-block-heading\">Add alternative text to images and objects<\/h2>\n\n\n\n<p>Alternative text, also known as \u201calt text,\u201d appears when you move your pointer over a picture or object; it sometimes also appears as a title. Alt text helps people who use screen readers understand the content of images in your document. For many readers, this is the only information they have about the images and objects in a document. Alt text should be included for any of the following objects:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Pictures<\/li>\n\n\n\n<li>Clip Art<\/li>\n\n\n\n<li>Charts<\/li>\n\n\n\n<li>Tables<\/li>\n\n\n\n<li>Shapes (that don\u2019t contain text and are not in groups)<\/li>\n\n\n\n<li>SmartArt graphics<\/li>\n\n\n\n<li>Groups (all objects in this list, with the exception of shapes, should also have alt text when in groups)<\/li>\n\n\n\n<li>Embedded objects<\/li>\n\n\n\n<li>Ink (i.e., using the drawing freehand tool to make annotations in Word. <a href=\"https:\/\/support.office.com\/en-us\/article\/Draw-and-write-with-ink-in-Office-6d76c674-7f4b-414d-b67f-b3ffef6ccf53\" target=\"_blank\" rel=\"noopener noreferrer\">Find out more about drawing with Ink in Office here<\/a>)<\/li>\n\n\n\n<li>Video and audio files<\/li>\n<\/ul>\n\n\n\n<p>To add alt text to images, take the following steps:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Right-click an image<\/li>\n\n\n\n<li>Select&nbsp;Format <em>Picture&nbsp;<\/em>&gt;&nbsp;<em>Layout &amp; Properties<\/em><\/li>\n\n\n\n<li>Select&nbsp;<em>Alt Text<\/em><\/li>\n\n\n\n<li>Type a <em>Title<\/em> and <em>Description<\/em><\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><a href=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-images-in-word-for-mac.png\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"436\" src=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-images-in-word-for-mac-400x436.png\" alt=\"A screenshot of the menu for adding alt text to an image\" class=\"wp-image-797\" srcset=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-images-in-word-for-mac-400x436.png 400w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-images-in-word-for-mac-160x175.png 160w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-images-in-word-for-mac-240x262.png 240w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-images-in-word-for-mac-360x393.png 360w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-images-in-word-for-mac.png 418w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/a><figcaption class=\"wp-element-caption\">Adding alt text for an image (title and description)<\/figcaption><\/figure>\n\n\n\n<p><strong>Adding alt text to SmartArt graphics<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Right-click a <em>SmartArt <\/em>graphic<\/li>\n\n\n\n<li>Select<em>&nbsp;Format<\/em> <em>SmartArt&nbsp;<\/em>&gt;&nbsp;<em>Shape Options&nbsp;<\/em>&gt;&nbsp;<em>Layout &amp; Properties<\/em><\/li>\n\n\n\n<li>Select&nbsp;<em>Alt Text<\/em><\/li>\n\n\n\n<li>Type a <em>Title<\/em> and <em>Description<\/em><\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><a href=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-SmartArt-in-Word-for-Mac.png\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"331\" src=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-SmartArt-in-Word-for-Mac-400x331.png\" alt=\"A screenshot of the menu for adding alt text to a SmartArt graphic\" class=\"wp-image-798\" srcset=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-SmartArt-in-Word-for-Mac-400x331.png 400w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-SmartArt-in-Word-for-Mac-160x133.png 160w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-SmartArt-in-Word-for-Mac-240x199.png 240w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-SmartArt-in-Word-for-Mac-360x298.png 360w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-SmartArt-in-Word-for-Mac.png 537w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/a><figcaption class=\"wp-element-caption\">Adding alt text to SmartArt (title and description)<\/figcaption><\/figure>\n\n\n\n<p><strong>Adding alt text to text to shapes<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Right-click a shape<\/li>\n\n\n\n<li>Select&nbsp;<em>Format Shape<\/em>&gt;&nbsp;<em>Shape Options<\/em>&nbsp;&gt;&nbsp;<em>Layout &amp; Properties<\/em><\/li>\n\n\n\n<li>Select&nbsp;<em>Alt Text&nbsp;<\/em><\/li>\n\n\n\n<li>Type a <em>Description<\/em> and <em>Title<\/em><\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><a href=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-shapes-in-word-for-mac.png\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"353\" src=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-shapes-in-word-for-mac-400x353.png\" alt=\"A screenshot of the menu for adding alt text to a shape\" class=\"wp-image-799\" srcset=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-shapes-in-word-for-mac-400x353.png 400w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-shapes-in-word-for-mac-160x141.png 160w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-shapes-in-word-for-mac-240x212.png 240w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-shapes-in-word-for-mac-360x318.png 360w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-shapes-in-word-for-mac.png 537w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/a><figcaption class=\"wp-element-caption\">Adding alt text for a shape (title and description)<\/figcaption><\/figure>\n\n\n\n<p><strong>Adding alt text to charts<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Right-click a chart<\/li>\n\n\n\n<li>Select&nbsp;Format <em>Chart Area&nbsp;<\/em>&gt;&nbsp;<em>Chart Options&nbsp;<\/em>&gt;&nbsp;<em>Layout &amp; Properties<\/em><\/li>\n\n\n\n<li>Select&nbsp;<em>Alt Text&nbsp;<\/em><\/li>\n\n\n\n<li>Type a <em>Description<\/em> and <em>Title<\/em><\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><a href=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-a-chart-in-word-for-mac.png\"><img loading=\"lazy\" decoding=\"async\" width=\"356\" height=\"364\" src=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-a-chart-in-word-for-mac.png\" alt=\"A screenshot of the menu for adding alt text to a chart\" class=\"wp-image-800\" srcset=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-a-chart-in-word-for-mac.png 356w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-a-chart-in-word-for-mac-160x164.png 160w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-a-chart-in-word-for-mac-240x245.png 240w\" sizes=\"auto, (max-width: 356px) 100vw, 356px\" \/><\/a><figcaption class=\"wp-element-caption\">Adding alt text to a chart (title and description)<\/figcaption><\/figure>\n\n\n\n<p><strong>Adding alt text to tables<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Right-click a table<\/li>\n\n\n\n<li>Select&nbsp;<em>Table Properties<\/em><\/li>\n\n\n\n<li>Select the&nbsp;<em>Alt Text <\/em>tab<\/li>\n\n\n\n<li>Type a <em>Description<\/em> and <em>Title<\/em><\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><a href=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-a-table-in-word-for-mac.png\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"259\" src=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-a-table-in-word-for-mac-400x259.png\" alt=\"A screenshot of the menu for adding alt text to a table\" class=\"wp-image-801\" srcset=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-a-table-in-word-for-mac-400x259.png 400w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-a-table-in-word-for-mac-160x104.png 160w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-a-table-in-word-for-mac-240x156.png 240w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-a-table-in-word-for-mac-360x233.png 360w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-alt-text-to-a-table-in-word-for-mac.png 620w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/a><figcaption class=\"wp-element-caption\">Adding alt text for a table (title and description)<\/figcaption><\/figure>\n\n\n\n<h2 id=\"specify-column-header-rows-in-tables\" class=\"wp-block-heading\">Specify column header rows in tables<\/h2>\n\n\n\n<p>In addition to adding alt text that describes the table, having clear column headings can help provide context and assist navigation of the table\u2019s contents.<\/p>\n\n\n\n<p>To specify a header row in a table, take the following steps:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Position the cursor anywhere in a table<\/li>\n\n\n\n<li>On the&nbsp;Table <em>Design&nbsp;tab<\/em>, select the&nbsp;<em>Header Row <\/em>check box<\/li>\n\n\n\n<li>Type in the column headings<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><a href=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Defining-header-row-in-word-for-mac.png\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"189\" src=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Defining-header-row-in-word-for-mac-400x189.png\" alt=\"A screenshot of the menu for defining the header row\" class=\"wp-image-802\" srcset=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Defining-header-row-in-word-for-mac-400x189.png 400w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Defining-header-row-in-word-for-mac-160x76.png 160w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Defining-header-row-in-word-for-mac-240x114.png 240w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Defining-header-row-in-word-for-mac-360x170.png 360w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Defining-header-row-in-word-for-mac.png 537w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/a><figcaption class=\"wp-element-caption\">Defining the header row for tables<\/figcaption><\/figure>\n\n\n\n<p>Having the header row repeat across the pages of the document is extremely important. Whenever a table appears in two or three pages, it is necessary that the header row repeats so the information on each column is clear to learners.<\/p>\n\n\n\n<p>To repeat the header row information from a table across pages, take the following steps:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Right-click the header line on the table<\/li>\n\n\n\n<li>Click <em>Table Properties<\/em><\/li>\n\n\n\n<li>Select the <em>Row<\/em> tab<\/li>\n\n\n\n<li>Check the text box <em>Repeat as header row at the top of each page<\/em><\/li>\n\n\n\n<li>Click <em>OK<\/em><\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><a href=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Defining-the-header-row-in-word-for-mac-2.png\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"370\" src=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Defining-the-header-row-in-word-for-mac-2-400x370.png\" alt=\"A screenshot of the menu for repeating the header row at the top of each page\" class=\"wp-image-803\" srcset=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Defining-the-header-row-in-word-for-mac-2-400x370.png 400w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Defining-the-header-row-in-word-for-mac-2-160x148.png 160w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Defining-the-header-row-in-word-for-mac-2-240x222.png 240w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Defining-the-header-row-in-word-for-mac-2-360x333.png 360w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Defining-the-header-row-in-word-for-mac-2.png 443w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/a><figcaption class=\"wp-element-caption\">Repeat the header row in a table<\/figcaption><\/figure>\n\n\n\n<h2 id=\"use-styles-in-long-documents\" class=\"wp-block-heading\">Use styles in long documents<\/h2>\n\n\n\n<p>Heading and paragraph styles, as well as tables of contents (used when necessary), make it easier for all readers to follow documents more easily. In longer documents, these elements can add structure for users who are using a screen reader, or who rely on the visual cue of section headings to navigate as they read.<\/p>\n\n\n\n<p>Using the <em>Navigation <\/em>pane in Word lets you browse the document by headings.<\/p>\n\n\n\n<p>To find the navigation pane, take the following steps:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Select the <em>View<\/em> tab<\/li>\n\n\n\n<li>Check the <em>Navigation Pane<\/em> check box and select the <em>Document Map<\/em><\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><a href=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Navigation-Pane-in-Word-for-Mac.png\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"111\" src=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Navigation-Pane-in-Word-for-Mac-400x111.png\" alt=\"A screenshot of the navigation pane\" class=\"wp-image-805\" srcset=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Navigation-Pane-in-Word-for-Mac-400x111.png 400w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Navigation-Pane-in-Word-for-Mac-600x168.png 600w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Navigation-Pane-in-Word-for-Mac-160x44.png 160w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Navigation-Pane-in-Word-for-Mac-240x66.png 240w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Navigation-Pane-in-Word-for-Mac-360x99.png 360w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Navigation-Pane-in-Word-for-Mac.png 608w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/a><figcaption class=\"wp-element-caption\">Select the document map in the Navigation Pane<\/figcaption><\/figure>\n\n\n\n<p>&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><a href=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Document-map-in-word-for-mac.png\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"234\" src=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Document-map-in-word-for-mac-400x234.png\" alt=\"A screenshot of a Word doc with the document map open\" class=\"wp-image-806\" srcset=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Document-map-in-word-for-mac-400x234.png 400w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Document-map-in-word-for-mac-160x94.png 160w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Document-map-in-word-for-mac-240x140.png 240w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Document-map-in-word-for-mac-768x449.png 768w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Document-map-in-word-for-mac-360x210.png 360w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Document-map-in-word-for-mac.png 833w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/a><figcaption class=\"wp-element-caption\">The document map in Word<\/figcaption><\/figure>\n\n\n\n<p>To apply heading styles to your document, take the following steps:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Highlight the text that you want apply the style to<\/li>\n\n\n\n<li>On the&nbsp;<em>Home <\/em>tab, select the style (e.g. Heading 1, Heading 2, Heading 3, etc.)<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><a href=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Style-pane-in-word-for-mac.png\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"125\" src=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Style-pane-in-word-for-mac-400x125.png\" alt=\"A screenshot of the style pane in Word\" class=\"wp-image-807\" srcset=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Style-pane-in-word-for-mac-400x125.png 400w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Style-pane-in-word-for-mac-160x50.png 160w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Style-pane-in-word-for-mac-240x75.png 240w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Style-pane-in-word-for-mac-360x112.png 360w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Style-pane-in-word-for-mac.png 641w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/a><figcaption class=\"wp-element-caption\">Select the appropriate style from the Style Pane<\/figcaption><\/figure>\n\n\n\n<h2 id=\"use-short-titles-in-headings\" class=\"wp-block-heading\">Use short titles in headings<\/h2>\n\n\n\n<p>When using headings in a document, be sure to keep them short (fewer than 20 words). In general, headings should be, at most, one-line long. This brevity makes it easier for readers to quickly navigate the document, either by scanning it, or by using the <em>Navigation<\/em> <em>Pane<\/em>.<\/p>\n\n\n\n<h2 id=\"ensure-all-heading-styles-are-in-the-correct-order\" class=\"wp-block-heading\">Ensure all heading styles are in the correct order<\/h2>\n\n\n\n<p>By using heading levels in a logical order (for example, Heading 4 is a \u201cchild\u201d of Heading 3 and not Heading 2), we can assist users in navigating the document and finding information.<\/p>\n\n\n\n<p>To change a heading style, take the following steps:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Place the cursor on the heading that you wish to change<\/li>\n\n\n\n<li>On the <em>Home<\/em> tab, in the <em>Styles<\/em> group, choose the appropriate heading style<\/li>\n<\/ol>\n\n\n\n<p>To add a heading line, take the following steps:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Insert a line of text where you want the new heading<\/li>\n\n\n\n<li>On the <em>Home<\/em> tab, in the <em>Styles<\/em> group, choose the appropriate heading style<\/li>\n<\/ul>\n\n\n\n<p><strong>Note:<\/strong> Make sure you use headings in logical order. For example:<\/p>\n\n\n\n<p>Heading 1<\/p>\n\n\n\n<p>Heading 2<\/p>\n\n\n\n<p>Heading 3<\/p>\n\n\n\n<p>Heading 4<\/p>\n\n\n\n<p>Heading 5<\/p>\n\n\n\n<p>Heading 6<\/p>\n\n\n\n<p>You can view and update your document\u2019s organization by clicking the <em>View<\/em> tab in the <em>Show<\/em> group, and\/or by clicking the <em>Navigation Pane<\/em> check box. To help maintain clear navigation, make sure you have at least one heading about every two pages, and confirm that your headings are in the correct order (Heading 2 under Heading 1, etc.).<\/p>\n\n\n\n<h2 id=\"use-meaningful-hyperlink-text\" class=\"wp-block-heading\">Use meaningful hyperlink text<\/h2>\n\n\n\n<p>Hyperlink text should provide a clear description of the link destination instead of only providing the URL. Use contextual information and avoid using non-meaningful titles.<\/p>\n\n\n\n<p>To add a hyperlink to your document, take the following steps:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Select the text to which you want to add the hyperlink, and then right-click<\/li>\n\n\n\n<li>Select&nbsp;<em>Hyperlink<\/em>. The text you selected displays in the&nbsp;<em>Text to Display<\/em> section. This is the hyperlink text.<\/li>\n\n\n\n<li>If necessary, change the hyperlink text<\/li>\n\n\n\n<li>In the&nbsp;<em>Address<\/em>&nbsp;box, type the destination URL<\/li>\n\n\n\n<li>Click <em>OK<\/em><\/li>\n<\/ol>\n\n\n\n<p>To change the text of a hyperlink, take the following steps:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Select the link and then, on the <em>Insert<\/em> tab in the <em>Links<\/em> group, click <em>Hyperlink<\/em> to open the <em>Hyperlink<\/em> dialog box<\/li>\n\n\n\n<li>In the <em>Text to display<\/em> box, make any necessary changes to the text<\/li>\n\n\n\n<li>Click <em>OK<\/em><\/li>\n<\/ol>\n\n\n\n<p>Additionally, you can include<em> ScreenTip<\/em> text that appears when your cursor hovers over a hyperlink, and it can be used in a similar way to alt text. To add <em>ScreenTip<\/em> text, take the following steps:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Place your cursor in the hyperlink you want to add <em>ScreenTip<\/em> text to<\/li>\n\n\n\n<li>On the <em>Insert<\/em> tab, in the <em>Links<\/em> group, click <em>Hyperlink<\/em> to open the <em>Hyperlink <\/em>dialog box<\/li>\n\n\n\n<li>Click <em>ScreenTip<\/em><\/li>\n\n\n\n<li>Type in your text in the <em>ScreenTip text<\/em> box<\/li>\n\n\n\n<li>Click <em>OK<\/em><\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><a href=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Inserting-hyperlinks-in-word-for-mac.png\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"247\" src=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Inserting-hyperlinks-in-word-for-mac-400x247.png\" alt=\"A screenshot of the menu for adding ScreenTip text\" class=\"wp-image-808\" srcset=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Inserting-hyperlinks-in-word-for-mac-400x247.png 400w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Inserting-hyperlinks-in-word-for-mac-160x99.png 160w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Inserting-hyperlinks-in-word-for-mac-240x148.png 240w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Inserting-hyperlinks-in-word-for-mac-360x222.png 360w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Inserting-hyperlinks-in-word-for-mac.png 589w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/a><figcaption class=\"wp-element-caption\">Inserting a meaningful title for hyperlinks<\/figcaption><\/figure>\n\n\n\n<h2 id=\"use-simple-table-structures\" class=\"wp-block-heading\">Use simple table structures<\/h2>\n\n\n\n<p>By avoiding nested tables and merged or split cells inside tables, you can make the data predictable and easy to navigate. For example, when you are designing a form, the entire document is often based on a heavily formatted table, which makes it very difficult for users to navigate with a screen reader. A document formatted in this way requires such readers to piece together the content of each cell, and\/or to read the information in an unpredictable order in order to get an idea of the form\u2019s content.<\/p>\n\n\n\n<h2 id=\"avoid-using-blank-cells-for-formatting\" class=\"wp-block-heading\">Avoid using blank cells for formatting<\/h2>\n\n\n\n<p>Using blank cells to format your table could mislead people using a screen reader, making them think that there is nothing more in the table. You can fix this by deleting unnecessary blank cells.<\/p>\n\n\n\n<h2 id=\"structure-layout-tables-for-easy-navigation\" class=\"wp-block-heading\">Structure layout tables for easy navigation<\/h2>\n\n\n\n<p>If you use a layout table (table with <em>Table<\/em> <em>Normal <\/em>style), check the reading order to be sure that it makes sense (for English: left to right, top to bottom).<\/p>\n\n\n\n<p>Verify the table reading order by tabbing through the cells to check that the information is presented in a logical order.<\/p>\n\n\n\n<h2 id=\"avoid-using-repeated-blank-characters\" class=\"wp-block-heading\">Avoid using repeated blank characters<\/h2>\n\n\n\n<p>Extra spaces, tabs and empty paragraphs might be perceived as blanks by people using screen readers. After hearing \u201cblank\u201d several times, those users might think that they have reached the end of the information. Instead, use formatting, indenting and styles to create whitespace.<\/p>\n\n\n\n<p>To use formatting to add whitespace around a paragraph, take the following steps:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Select your text<\/li>\n\n\n\n<li>Select the&nbsp;<em>Home <\/em>tab<\/li>\n\n\n\n<li>Select&nbsp;<em>Line and Paragraph Spacing<\/em>&nbsp;&gt;&nbsp;<em>Line<\/em> <em>Spacing<\/em> Options. The&nbsp;<em>Paragraph&nbsp;<\/em>dialog opens, showing the<em>&nbsp;Indents<\/em> and <em>Spacing&nbsp;<\/em>tab<\/li>\n\n\n\n<li>Under&nbsp;<em>Spacing<\/em>, select the spacing options you want<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><a href=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-spacing-to-text-in-word-for-mac.png\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"412\" src=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-spacing-to-text-in-word-for-mac-400x412.png\" alt=\"A screenshot of the Paragraph menu in Word\" class=\"wp-image-809\" srcset=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-spacing-to-text-in-word-for-mac-400x412.png 400w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-spacing-to-text-in-word-for-mac-160x165.png 160w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-spacing-to-text-in-word-for-mac-240x247.png 240w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-spacing-to-text-in-word-for-mac-360x371.png 360w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Adding-spacing-to-text-in-word-for-mac.png 441w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/a><figcaption class=\"wp-element-caption\">Adding space and margins to paragraphs and text<\/figcaption><\/figure>\n\n\n\n<ol class=\"wp-block-list\">\n<li><\/li>\n<\/ol>\n\n\n\n<h2 id=\"avoid-using-floating-objects\" class=\"wp-block-heading\">Avoid using floating objects<\/h2>\n\n\n\n<p>Objects that are not in line with the text are challenging to navigate, and they may be inaccessible to users with vision impairment. Setting text-wrapping around objects to <em>Top and Bottom<\/em> or <em>In Line With Text<\/em> makes it easier for people with screen readers to follow the structure of your document.<\/p>\n\n\n\n<p>To change the text-wrapping around objects, take the following steps:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Select the object and right-click<\/li>\n\n\n\n<li>Choose <em>Wrap Text,<\/em> and then select either <em>In Line with Text<\/em> or <em>Top and Bottom<\/em> from the list<\/li>\n<\/ol>\n\n\n\n<h2 id=\"avoid-image-watermarks\" class=\"wp-block-heading\">Avoid image watermarks<\/h2>\n\n\n\n<p>Watermarks are images that are &#8220;put into&#8221; a page when it is created, and which can only be seen if the paper is held up to the light. Historically, publishers and printers have used them, and most governments today continue to use them for, for example, currency. Digital watermarks are something similar &#8211; they are images that appear in the background of a document.<\/p>\n\n\n\n<p>Images used as watermarks in digital documents may not be understood by people with vision or cognitive disabilities. If you must use a watermark, make sure that the information it contains is also included elsewhere in your document.<\/p>\n\n\n\n<h2 id=\"include-closed-captions-for-audio\" class=\"wp-block-heading\">Include closed captions for audio<\/h2>\n\n\n\n<p>If you use additional audio components in a document, ensure that the content is available in alternative formats for users with disabilities, such as closed captions, transcripts or alt text.<\/p>\n\n\n\n<h2 id=\"using-the-accessibility-checker-in-word\" class=\"wp-block-heading\">Using the Accessibility Checker in Word<\/h2>\n\n\n\n<p>Just as the spelling checker tells you about possible spelling errors, the Accessibility Checker in Word, Excel and PowerPoint tells you about possible accessibility issues in your Office file so you can fix these issues and make your content assessable to someone with a disability.<\/p>\n\n\n\n<p>The Accessibility Checker checks your file against a set of possible issues that could be an obstacle for assistive technology to read. Each issue is classified as an error, warning or tip.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Error:<\/strong> An error is for content that makes a file very difficult or impossible for people with disabilities to understand<\/li>\n\n\n\n<li><strong>Warning:<\/strong> A warning is for content that in most cases, but not all, makes a file difficult for people with disabilities to understand<\/li>\n\n\n\n<li><strong>Tip:<\/strong> A tip is for content that people with disabilities can understand, but that might be better organized or presented in a way that would improve their experience<\/li>\n<\/ul>\n\n\n\n<p>Fixing some issues might require you to change, reformat or update your content. The Accessibility Checker also lets you know about Office features you can use to make your content more accessible.<\/p>\n\n\n\n<p><strong>Generating an accessibility report<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Click <em>Review<\/em> &gt; <em>Check Accessibility<\/em><\/li>\n\n\n\n<li>If the Accessibility Checker sees any potential issues, you will see a message next to the <em>Check for Issues<\/em> button<\/li>\n\n\n\n<li>To view and repair issues, click on the items in the Accessibility Checker window (see the next section for correcting errors in accessibility report)<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><a href=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Accessibility-Checker-in-Word-for-Mac.png\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"96\" src=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Accessibility-Checker-in-Word-for-Mac-400x96.png\" alt=\"A screenshot of the Review tab in Word\" class=\"wp-image-811\" srcset=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Accessibility-Checker-in-Word-for-Mac-400x96.png 400w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Accessibility-Checker-in-Word-for-Mac-160x38.png 160w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Accessibility-Checker-in-Word-for-Mac-240x57.png 240w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Accessibility-Checker-in-Word-for-Mac-360x86.png 360w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Accessibility-Checker-in-Word-for-Mac.png 485w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/a><figcaption class=\"wp-element-caption\">In the Review section, you find the Accessibility Checker<\/figcaption><\/figure>\n\n\n\n<p><strong>Correct all errors listed in the report<\/strong><\/p>\n\n\n\n<p>IMPORTANT: It is strongly recommended that you correct any errors the Accessibility Checker finds. It is also recommended that you add alt text in the Word document instead of the PDF, so as to facilitate the updating of the alternative version. Generate the report until there are no errors left.<\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><a href=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Accessibility-Checker-Report-in-Word-for-Mac.png\"><img loading=\"lazy\" decoding=\"async\" width=\"312\" height=\"668\" src=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Accessibility-Checker-Report-in-Word-for-Mac.png\" alt=\"A screenshot of the Accessibility Checker Report in Word for Mac\" class=\"wp-image-812\" srcset=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Accessibility-Checker-Report-in-Word-for-Mac.png 312w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Accessibility-Checker-Report-in-Word-for-Mac-160x343.png 160w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Accessibility-Checker-Report-in-Word-for-Mac-240x514.png 240w\" sizes=\"auto, (max-width: 312px) 100vw, 312px\" \/><\/a><figcaption class=\"wp-element-caption\">Check all the errors and warning in the accessibility checker to solve and remove all of them<\/figcaption><\/figure>\n\n\n\n<h2 id=\"converting-a-word-document-into-a-pdf\" class=\"wp-block-heading\">Converting a Word document into a PDF<\/h2>\n\n\n\n<p>To convert a Word document into a PDF, you must have <a href=\"https:\/\/acrobat.adobe.com\" target=\"_blank\" rel=\"noopener noreferrer\">Acrobat Writer Professional<\/a> installed on your computer (not Acrobat Reader). If Acrobat Writer Professional is installed on your computer, you will see the \u201cAcrobat\u201d tab in your ribbon.<\/p>\n\n\n\n<p>If you do not have Acrobat Writer Professional on your computer, take the following steps:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Click <em>File<\/em> on the menu and then click <em>Save as<\/em><\/li>\n\n\n\n<li>Then select <em>PDF <\/em>for <em>File Format. <\/em>Check <em>Best for electronic distribution and accessibility<\/em> radio button<\/li>\n\n\n\n<li>Click <em>Export<\/em> to create the PDF file<\/li>\n\n\n\n<li>Choose <em>Standard<\/em> in the <em>Optimize for<\/em> section, and then click <em>Options<\/em><\/li>\n\n\n\n<li>Make sure the option <em>Document structure tags for accessibility<\/em> is selected, and then click <em>OK<\/em><\/li>\n\n\n\n<li>Finally, click <em>Publish<\/em><\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><a href=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Exporting-a-PDF-in-Word-for-Mac.png\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"178\" src=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Exporting-a-PDF-in-Word-for-Mac-400x178.png\" alt=\"A screenshot of the Save As menu in Word for Mac\" class=\"wp-image-814\" srcset=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Exporting-a-PDF-in-Word-for-Mac-400x178.png 400w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Exporting-a-PDF-in-Word-for-Mac-160x71.png 160w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Exporting-a-PDF-in-Word-for-Mac-240x107.png 240w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Exporting-a-PDF-in-Word-for-Mac-360x160.png 360w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Exporting-a-PDF-in-Word-for-Mac.png 589w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/a><figcaption class=\"wp-element-caption\">Selecting your export option<\/figcaption><\/figure>\n\n\n\n<p>&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><a href=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Converting-a-word-doc-to-pdf-in-windows-2.png\"><img loading=\"lazy\" decoding=\"async\" width=\"339\" height=\"404\" src=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Converting-a-word-doc-to-pdf-in-windows-2.png\" alt=\"A screenshot of the options menu when exporting a PDF in Word\" class=\"wp-image-789\" srcset=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Converting-a-word-doc-to-pdf-in-windows-2.png 339w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Converting-a-word-doc-to-pdf-in-windows-2-160x191.png 160w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Converting-a-word-doc-to-pdf-in-windows-2-240x286.png 240w\" sizes=\"auto, (max-width: 339px) 100vw, 339px\" \/><\/a><figcaption class=\"wp-element-caption\">Ensure the option to check the document structure tags for accessibility is selected<\/figcaption><\/figure>\n\n\n\n<h2 id=\"generating-an-accessibility-report-in-acrobat\" class=\"wp-block-heading\">Generating an Accessibility Report in Acrobat<\/h2>\n\n\n\n<p>Acrobat Writer Professional can check the accessibility of your document and generate a report listing all accessibility problems. To generate this report, take the following steps:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Open the PDF document for which you want to check accessibility<\/li>\n\n\n\n<li>In <em>Tools<\/em>, in the&nbsp;<em>Accessibility<\/em> tab, click on <em>Full Check<\/em><\/li>\n\n\n\n<li>Open the accessibility report<\/li>\n\n\n\n<li>Correct all accessibility errors. The most common errors are:\n<ol class=\"wp-block-list\">\n<li>Text or pages with no language specification<\/li>\n\n\n\n<li>Tab order that may be inconsistent with the structure order<\/li>\n\n\n\n<li>Figure elements with not alternate text<\/li>\n\n\n\n<li>Text or pages with no language specification. To quickly correct this error for all pages simultaneously, go to the <em>File<\/em> menu and click on <em>Properties.&nbsp;<\/em>In the <em>Reading Options <\/em>box, choose the document language, and then click <em>OK.<\/em><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><a href=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Accessibility-tools-in-Acrobat-Pro-for-Windows.png\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"273\" src=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Accessibility-tools-in-Acrobat-Pro-for-Windows-400x273.png\" alt=\"A screenshot of the accessibility tools menu in Adobe Acrobat Pro\" class=\"wp-image-791\" srcset=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Accessibility-tools-in-Acrobat-Pro-for-Windows-400x273.png 400w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Accessibility-tools-in-Acrobat-Pro-for-Windows-160x109.png 160w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Accessibility-tools-in-Acrobat-Pro-for-Windows-240x164.png 240w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Accessibility-tools-in-Acrobat-Pro-for-Windows-360x246.png 360w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Accessibility-tools-in-Acrobat-Pro-for-Windows.png 708w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/a><figcaption class=\"wp-element-caption\">Accessibility tools in Adobe Acrobat Pro. Under the tools menu, select full check or Accessibility Report<\/figcaption><\/figure>\n\n\n\n<p>&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><a href=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Accessibility-report-sample-in-acrobat-pro-for-windows.png\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"222\" src=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Accessibility-report-sample-in-acrobat-pro-for-windows-400x222.png\" alt=\"A screenshot of a sample accessibility report\" class=\"wp-image-792\" srcset=\"https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Accessibility-report-sample-in-acrobat-pro-for-windows-400x222.png 400w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Accessibility-report-sample-in-acrobat-pro-for-windows-160x89.png 160w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Accessibility-report-sample-in-acrobat-pro-for-windows-240x133.png 240w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Accessibility-report-sample-in-acrobat-pro-for-windows-360x200.png 360w, https:\/\/carleton.ca\/teachingresources\/wp-content\/uploads\/sites\/211\/Accessibility-report-sample-in-acrobat-pro-for-windows.png 610w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/a><figcaption class=\"wp-element-caption\">A sample accessibility report<\/figcaption><\/figure>\n\n\n\n<section class=\"w-screen px-6 cu-section cu-section--white ml-offset-center md:px-8 lg:px-14\">\n    <div class=\"space-y-6 cu-max-w-child-5xl  md:space-y-10 cu-prose-first-last\">\n\n        \n    \n    <dl class=\"cu-description cu-component-updated\">\n        \n    <div class=\"grid pt-4 pb-3 border-b accordion border-cu-black-100 md:pt-6 md:pb-5 first:border-t\">\n        <dt class=\"font-semibold not-prose\">\n            <button class=\"flex items-center justify-between w-full text-left accordion__button\" aria-expanded=\"false\" aria-controls=\"accordion-references\">\n                <span class=\"flex-1 ml-auto text-left break-words whitespace-normal cu-icon\">\n                    References\n                <\/span>\n                <svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" fill=\"none\" viewbox=\"0 0 24 24\" stroke-width=\"1.5\" stroke=\"currentColor\" aria-hidden=\"true\" data-slot=\"icon\" class=\"w-5 h-5 ml-auto transition-transform rotate-0 accordion__icon text-cu-black-500\">\n                    <path stroke-linecap=\"round\" stroke-linejoin=\"round\" d=\"M8.25 4.5l7.5 7.5-7.5 7.5\"><\/path>\n                <\/svg>\n            <\/button>\n        <\/dt>\n        <dd class=\"p-0 mt-0 cu-prose cu-prose-first-last accordion__content md:p-0 md:mt-0\" hidden=\"\" id=\"accordion-references\">\n            \n\n<ol class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.ontario.ca\/page\/how-make-websites-accessible\" target=\"_blank\" rel=\"noopener noreferrer\">https:\/\/www.ontario.ca\/page\/how-make-websites-accessible<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.w3.org\/WAI\/intro\/wcag\" target=\"_blank\" rel=\"noopener noreferrer\">https:\/\/www.w3.org\/WAI\/intro\/wcag<\/a><\/li>\n<\/ol>\n\n\n        <\/dd>\n    <\/div>\n\n\n    <\/dl>\n\n\n    <\/div>\n<\/section>\n","protected":false},"excerpt":{"rendered":"<p>Because many files are often viewed electronically, governments, universities and industries around the world are implementing policies that require electronic and information technology to be accessible to people with disabilities. The Government of Canada and province of Ontario have a vision for completing WCAG2 level AA (other than criteria 1.2.4 [live captions] and 1.2.5 [pre-recorded [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":763,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_cu_dining_location_slug":"","footnotes":"","_links_to":"","_links_to_target":""},"cu_page_type":[29],"class_list":["post-795","page","type-page","status-publish","hentry","cu_page_type-accessibility"],"acf":{"cu_post_thumbnail":false},"_links":{"self":[{"href":"https:\/\/carleton.ca\/teachingresources\/wp-json\/wp\/v2\/pages\/795","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/carleton.ca\/teachingresources\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/carleton.ca\/teachingresources\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/carleton.ca\/teachingresources\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/carleton.ca\/teachingresources\/wp-json\/wp\/v2\/comments?post=795"}],"version-history":[{"count":3,"href":"https:\/\/carleton.ca\/teachingresources\/wp-json\/wp\/v2\/pages\/795\/revisions"}],"predecessor-version":[{"id":815,"href":"https:\/\/carleton.ca\/teachingresources\/wp-json\/wp\/v2\/pages\/795\/revisions\/815"}],"up":[{"embeddable":true,"href":"https:\/\/carleton.ca\/teachingresources\/wp-json\/wp\/v2\/pages\/763"}],"wp:attachment":[{"href":"https:\/\/carleton.ca\/teachingresources\/wp-json\/wp\/v2\/media?parent=795"}],"wp:term":[{"taxonomy":"cu_page_type","embeddable":true,"href":"https:\/\/carleton.ca\/teachingresources\/wp-json\/wp\/v2\/cu_page_type?post=795"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}