{"id":230,"date":"2017-06-15T12:11:03","date_gmt":"2017-06-15T16:11:03","guid":{"rendered":"https:\/\/carleton.ca\/teachingresources\/teachingresources\/?page_id=230"},"modified":"2026-02-25T14:48:55","modified_gmt":"2026-02-25T19:48:55","slug":"fippa","status":"publish","type":"page","link":"https:\/\/carleton.ca\/teachingresources\/assessing-student-work\/fippa\/","title":{"rendered":"FIPPA"},"content":{"rendered":"\n<section class=\"w-screen px-6 cu-section cu-section--white ml-offset-center md:px-8 lg:px-14\">\n    <div class=\"space-y-6 cu-max-w-child-5xl  md:space-y-10 cu-prose-first-last\">\n\n            <div class=\"cu-textmedia flex flex-col lg:flex-row mx-auto gap-6 md:gap-10 my-6 md:my-12 first:mt-0 max-w-5xl\">\n        <div class=\"justify-start cu-textmedia-content cu-prose-first-last\" style=\"flex: 0 0 100%;\">\n            <header class=\"font-light prose-xl cu-pageheader md:prose-2xl cu-component-updated cu-prose-first-last\">\n                                    <h1 class=\"cu-prose-first-last font-semibold !mt-2 mb-4 md:mb-6 relative after:absolute after:h-px after:bottom-0 after:bg-cu-red after:left-px text-3xl md:text-4xl lg:text-5xl lg:leading-[3.5rem] pb-5 after:w-10 text-cu-black-700 not-prose\">\n                        FIPPA\n                    <\/h1>\n                \n                                \n                            <\/header>\n\n                    <\/div>\n\n            <\/div>\n\n    <\/div>\n<\/section>\n\n\n\n<p class=\"p1\">As of June 10, 2006, the <a href=\"https:\/\/www.ontario.ca\/laws\/statute\/90f31\" target=\"_blank\" rel=\"noopener noreferrer\">Freedom of Information and Protection of Privacy Act <\/a>(FIPPA) applies to Ontario universities. It has two goals:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Provide access to information held by Carleton University to the public<\/li>\n\n\n\n<li>Protect people\u2019s privacy and personal information<\/li>\n<\/ul>\n\n\n\n<p class=\"p2\">Nobody can have access to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Your personal communication, teaching materials, research and study notes, reports, manuscripts &#8211; unless you prepared it under contract for the university<\/li>\n\n\n\n<li>Any information which is an \u201cunjustified invasion of privacy\u201d<\/li>\n<\/ul>\n\n\n\n<p class=\"p2\">However, your <b><i>email communication on university matters<\/i><\/b> or expense accounts submitted to the university for reimbursement may be disclosed<\/p>\n\n\n\n<h2 id=\"faqs-on-marks-and-assignments\" class=\"wp-block-heading p2\">FAQs on marks and assignments<\/h2>\n\n\n\n<p class=\"p2\"><b>Can I post students\u2019 grades in a public area (office door, bulletin board, etc.)?<\/b><\/p>\n\n\n\n<p class=\"p2\">Grades are students\u2019 personal information and they need to be protected. Grades should not be posted in public spaces, regardless of class size.<\/p>\n\n\n\n<p class=\"p2\"><b>Can students compare their marks to the marks of other students in the class?<\/b><\/p>\n\n\n\n<p class=\"p2\">You can provide class averages and a list of other students\u2019 marks; just exclude names, student numbers and other personal information.<\/p>\n\n\n\n<p class=\"p2\"><b>Can I allow a student to access her\/his records?<\/b><\/p>\n\n\n\n<p class=\"p2\">Students have the right to inspect their academic record and to challenge contents which they believe to be inaccurate.<span class=\"Apple-converted-space\">&nbsp; <\/span>You can respond informally and allow the access.<span class=\"Apple-converted-space\">&nbsp;<\/span>If you think that a student cannot see their records (for example, evaluative\/opinion materials), advise the student to make a formal request to the Freedom of Information Privacy Coordinator.<\/p>\n\n\n\n<p class=\"p2\"><b>Can I provide references for students?<\/b><\/p>\n\n\n\n<p class=\"p2\">Faculty and staff members should not provide a reference, written or oral, without the written consent of the student. Copies of reference letters can be released to the student only if the writer has given written permission.<\/p>\n\n\n\n<p class=\"p2\"><b>What should I do with graded assignments and exams?<\/b><\/p>\n\n\n\n<p class=\"p2\">Student exams and assignments should be returned only to the student who wrote the paper, unless you have written permission from the student.<span class=\"Apple-converted-space\">&nbsp;<\/span>Any material that contributes to a student\u2019s grade should not be left in a public place for pick up.<\/p>\n\n\n\n<p class=\"p2\"><b>Is the university obliged to disclose exam questions, tests and other evaluative procedures?<\/b><\/p>\n\n\n\n<p class=\"p2\">If disclosure undermines the effectiveness or fairness of an examination, testing procedure or other means of evaluation, the university may refuse to disclose records.<\/p>\n\n\n\n<p class=\"p2\"><b>What cannot be released?<\/b><\/p>\n\n\n\n<p class=\"p2\">Any personal information. That is, information about an <b><i>identifiable<\/i><\/b> individual, such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Race, ethnicity, religion, age, sexual orientation, address, telephone number, fingerprints, blood type, educational, medical, psychiatric, criminal or employment history<\/li>\n\n\n\n<li>Financial transactions in which the individual has been involved<\/li>\n\n\n\n<li>Any identifying number (student or employee number, for example) or symbol assigned to the individual<\/li>\n\n\n\n<li>The individual\u2019s personal opinions except where they relate to another person<\/li>\n\n\n\n<li>The views or opinions of another individual about the individual<\/li>\n\n\n\n<li>Grades, tests, essays or library circulation records<\/li>\n<\/ul>\n\n\n\n<h2 id=\"contacts\" class=\"wp-block-heading\">Contacts<\/h2>\n\n\n\n<p class=\"p1\"><b>University Privacy Office<br><\/b>607 Pigiarvik<br>613-520-2047<br><a href=\"mailto:university.privacy.office@carleton.ca\">university.privacy.office@carleton.ca<br><\/a><a href=\"https:\/\/carleton.ca\/privacy\/\" target=\"_blank\" rel=\"noopener noreferrer\">carleton.ca\/privacy<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>As of June 10, 2006, the Freedom of Information and Protection of Privacy Act (FIPPA) applies to Ontario universities. It has two goals: Nobody can have access to: However, your email communication on university matters or expense accounts submitted to the university for reimbursement may be disclosed FAQs on marks and assignments Can I post [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":1103,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_cu_dining_location_slug":"","footnotes":"","_links_to":"","_links_to_target":""},"cu_page_type":[37],"class_list":["post-230","page","type-page","status-publish","hentry","cu_page_type-assessing-student-work"],"acf":{"cu_post_thumbnail":""},"_links":{"self":[{"href":"https:\/\/carleton.ca\/teachingresources\/wp-json\/wp\/v2\/pages\/230","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/carleton.ca\/teachingresources\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/carleton.ca\/teachingresources\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/carleton.ca\/teachingresources\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/carleton.ca\/teachingresources\/wp-json\/wp\/v2\/comments?post=230"}],"version-history":[{"count":5,"href":"https:\/\/carleton.ca\/teachingresources\/wp-json\/wp\/v2\/pages\/230\/revisions"}],"predecessor-version":[{"id":1781,"href":"https:\/\/carleton.ca\/teachingresources\/wp-json\/wp\/v2\/pages\/230\/revisions\/1781"}],"up":[{"embeddable":true,"href":"https:\/\/carleton.ca\/teachingresources\/wp-json\/wp\/v2\/pages\/1103"}],"wp:attachment":[{"href":"https:\/\/carleton.ca\/teachingresources\/wp-json\/wp\/v2\/media?parent=230"}],"wp:term":[{"taxonomy":"cu_page_type","embeddable":true,"href":"https:\/\/carleton.ca\/teachingresources\/wp-json\/wp\/v2\/cu_page_type?post=230"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}