{"id":1593,"date":"2025-07-29T14:46:19","date_gmt":"2025-07-29T18:46:19","guid":{"rendered":"https:\/\/carleton.ca\/ventushelp\/?page_id=1593"},"modified":"2025-08-08T10:58:07","modified_gmt":"2025-08-08T14:58:07","slug":"navigating-the-ventus-faculty-and-instructors-portal","status":"publish","type":"page","link":"https:\/\/carleton.ca\/ventushelp\/faculty-support\/navigating-the-ventus-faculty-and-instructors-portal\/","title":{"rendered":"Navigating the Ventus Faculty and Instructors Portal"},"content":{"rendered":"\n<section class=\"w-screen px-6 cu-section cu-section--white ml-offset-center md:px-8 lg:px-14\">\n    <div class=\"space-y-6 cu-max-w-child-5xl  md:space-y-10 cu-prose-first-last\">\n\n            <div class=\"cu-textmedia flex flex-col lg:flex-row mx-auto gap-6 md:gap-10 my-6 md:my-12 first:mt-0 max-w-5xl\">\n        <div class=\"justify-start cu-textmedia-content cu-prose-first-last\" style=\"flex: 0 0 100%;\">\n            <header class=\"font-light prose-xl cu-pageheader md:prose-2xl cu-component-updated cu-prose-first-last\">\n                                    <h1 class=\"cu-prose-first-last font-semibold !mt-2 mb-4 md:mb-6 relative after:absolute after:h-px after:bottom-0 after:bg-cu-red after:left-px text-3xl md:text-4xl lg:text-5xl lg:leading-[3.5rem] pb-5 after:w-10 text-cu-black-700 not-prose\">\n                        Navigating the Ventus Faculty and Instructors Portal\n                    <\/h1>\n                \n                                \n                                    \n\n<p>As a course instructor, you will use Ventus to view Letters of Accommodation (LoAs) for students in your course(s); book tests and exams with the McIntyre Exam Centre (MEC) by submitting a Notice of Examination (NoA); view accommodation arrangements for your PMC students; upload digital copies of your tests or exams directly; and more.<\/p>\n\n\n                            <\/header>\n\n                    <\/div>\n\n            <\/div>\n\n    <\/div>\n<\/section>\n\n\n\n<h2 id=\"logging-in\" class=\"wp-block-heading\">Logging In<\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Go to the Ventus Faculty and Instructors Portal and clock the green &#8220;Try the Professor Portal&#8221; button (see image below, left).<\/li>\n\n\n\n<li>You will be redirected to the Carleton SSO login portal. Enter your MyCarletonOne login credentials and &#8220;Sign In&#8221; (image below, right).<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-1 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"324\" data-id=\"1156\" src=\"https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/faculty_portal-login_screen1-400x324.png\" alt=\"Screenshot of the Ventus Faculty Portal log in screen with an arrow indicating the green &quot;Try the Professor Portal&quot; button.\" class=\"wp-image-1156\" style=\"width:477px;height:auto\" srcset=\"https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/faculty_portal-login_screen1-400x324.png 400w, https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/faculty_portal-login_screen1-160x130.png 160w, https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/faculty_portal-login_screen1-240x195.png 240w, https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/faculty_portal-login_screen1-360x292.png 360w, https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/faculty_portal-login_screen1.png 602w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"487\" height=\"470\" data-id=\"1158\" src=\"https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/faculty_portal-login_screen2.png\" alt=\"Screenshot of Carleton's SSO login portal with an arrow indicating where to enter MC1 login credentials.\" class=\"wp-image-1158\" style=\"width:475px;height:auto\" srcset=\"https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/faculty_portal-login_screen2.png 487w, https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/faculty_portal-login_screen2-160x154.png 160w, https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/faculty_portal-login_screen2-240x232.png 240w, https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/faculty_portal-login_screen2-400x386.png 400w, https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/faculty_portal-login_screen2-360x347.png 360w\" sizes=\"auto, (max-width: 487px) 100vw, 487px\" \/><\/figure>\n<\/figure>\n\n\n\n<h2 id=\"dashboard\" class=\"wp-block-heading\">Dashboard<\/h2>\n\n\n\n<p>The Faculty dashboard provides access to your <strong class=\"myprefix-text-bold\">Class List \u2013 a list of all your courses for each semester<\/strong>.<\/p>\n\n\n\n<p>Each course-page within your Class List contains:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>a list of all PMC students enrolled, with links to view and print their Letter of Accommodations,<\/li>\n\n\n\n<li>a list of all Notices of Examination (NoEs) you have issued where you can track which student(s) requires exam accommodation(s) and whether they have confirmed participation in the test\/exam, and<\/li>\n\n\n\n<li>a breakdown\/summary of all teaching and exam accommodations to be provided in that course and for which students.<\/li>\n<\/ul>\n\n\n\n<p>On each course page, you have the ability to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Upload course outlines,<\/li>\n\n\n\n<li>Create and edit your Notices of Examination (NoEs),<\/li>\n\n\n\n<li>Upload your exam documents, and<\/li>\n\n\n\n<li>Create and submit proctor instruction sheets.<\/li>\n<\/ul>\n\n\n\n<h2 id=\"faculty-and-instructors-ventus-portal-overview\" class=\"wp-block-heading\">Faculty and Instructors Ventus Portal Overview<\/h2>\n\n\n\n<h3 id=\"class-list-course-pages\" class=\"wp-block-heading\">Class List\/Course Pages<\/h3>\n\n\n\n<p>When you log into the Ventus Faculty Portal, your default view will be of the Class List for the current semester. Click on the Semester dropdown list of other semesters you have taught or will be teaching; click the Go button to access your courses from the semester you wish to review. Clicking on any course link from this Class List gives you access to that Course page where you can review accommodations details and access other functions (see image below).<\/p>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img decoding=\"async\" src=\"https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/Instructor-Class_List-callout.png\" alt=\"Screenshot of the faculty portal Class List with Semester dropdown list and go button highlighted.\" class=\"wp-image-1116\" style=\"width:1024px;height:auto\" \/><\/figure>\n\n\n\n<h3 id=\"uploading-and-viewing-course-outline-in-ventus\" class=\"wp-block-heading\">Uploading and Viewing Course Outline in Ventus<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Locate the &#8220;View Course Outlines&#8221; button in the top right of the course page.<\/li>\n\n\n\n<li>This button opens a dialog box where you can upload and view your course outlines. Uploading your course outlines makes them available to PMC Coordinators to help them make decisions about exam accommodations with their students.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1245\" height=\"498\" src=\"https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/Instructor-course_page-course_outline.png\" alt=\"Screenshot of the Course page with 'view course outlines' button and the Course Outlines dialog box\" class=\"wp-image-1121\" style=\"width:911px;height:auto\" srcset=\"https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/Instructor-course_page-course_outline.png 1245w, https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/Instructor-course_page-course_outline-160x64.png 160w, https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/Instructor-course_page-course_outline-240x96.png 240w, https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/Instructor-course_page-course_outline-768x307.png 768w, https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/Instructor-course_page-course_outline-400x160.png 400w, https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/Instructor-course_page-course_outline-360x144.png 360w\" sizes=\"auto, (max-width: 1245px) 100vw, 1245px\" \/><\/figure>\n\n\n\n<h3 id=\"student-lists\" class=\"wp-block-heading\">Student Lists<\/h3>\n\n\n\n<p>A list of all PMC students enrolled in each of your courses is available on each Course Page. This list includes their name (linked to their email address), student number, enrolment status, and a link to view their Letter of Accommodation (LoA). All relevant LoAs will be accessible on the course page for future reference.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"notices-of-examination\">Notices of Examination<\/h3>\n\n\n\n<p>A Notice of Examination (NoE) in Ventus is essentially an exam booking. When you create an NoE, a notification is sent to your PMC student(s) to confirm their participation in the test or exam and select the test\/exam accommodations they require. In the \u201cNotices of examination\u201d section (below the Students list on the course page), you will find a list of all tests and exams which you booked through the McIntyre Exam Centre and for which you have created an NoE.<\/p>\n\n\n\n<p>A step-by-step guide to\u00a0<a href=\"https:\/\/carleton.ca\/ventushelp\/faculty-support\/submitting-a-notice-of-examination\/\" target=\"_blank\" rel=\"noreferrer noopener\">Submitting a Notice of Examination<\/a>\u00a0is available.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"editing-a-notice-of-examination-noe\"><strong>Editing a Notice of Examination (NOE)<\/strong><\/h4>\n\n\n\n<p>Email&nbsp;<a href=\"mailto:ExamRoom@cunet.carleton.ca\">ExamRoom<\/a>&nbsp;with the details of the change. McIntyre Exam Centre staff will review the change request and implement the changes. Changes are subject to resource availability.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"accommodation-requests\">Accommodation Requests<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"notification-of-students-with-teaching-accommodations-added-to-my-courses\">Notification of students with teaching accommodations added to my course(s)<\/h3>\n\n\n\n<p>After a student has used the Ventus Student Portal to submit an accommodations request for your course, you will receive an email notification from Ventus the very first (and only the first) time a student with accommodations is added to your course.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"letters-of-accommodation\">Letters of Accommodation<\/h3>\n\n\n\n<p>As mentioned earlier, all student letters of accommodation (LoAs) are accessible in Ventus.&nbsp; Once a student makes an Accommodation Request and it is approved by their PMC Coordinator, a link to their letter of accommodation will appear next to their name in the Students list on your Course page. The LoA will list all the teaching and exam accommodations that the student has been approved for. The LoA page has a print button if you would like to print a hard copy or save it as a pdf for your files.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1456\" height=\"790\" src=\"https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/student_LoA.png\" alt=\"Screenshot of a sample student letter of accommodation with a grey print button\" class=\"wp-image-1174\" srcset=\"https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/student_LoA.png 1456w, https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/student_LoA-160x87.png 160w, https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/student_LoA-240x130.png 240w, https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/student_LoA-768x417.png 768w, https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/student_LoA-400x217.png 400w, https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/student_LoA-360x195.png 360w\" sizes=\"auto, (max-width: 1456px) 100vw, 1456px\" \/><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Logging In Dashboard The Faculty dashboard provides access to your Class List \u2013 a list of all your courses for each semester. Each course-page within your Class List contains: On each course page, you have the ability to: Faculty and Instructors Ventus Portal Overview Class List\/Course Pages When you log into the Ventus Faculty Portal, [&hellip;]<\/p>\n","protected":false},"author":44,"featured_media":0,"parent":497,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_cu_dining_location_slug":"","footnotes":"","_links_to":"","_links_to_target":""},"cu_page_type":[23],"class_list":["post-1593","page","type-page","status-publish","hentry","cu_page_type-faculty-support"],"acf":{"cu_post_thumbnail":""},"_links":{"self":[{"href":"https:\/\/carleton.ca\/ventushelp\/wp-json\/wp\/v2\/pages\/1593","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/carleton.ca\/ventushelp\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/carleton.ca\/ventushelp\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/carleton.ca\/ventushelp\/wp-json\/wp\/v2\/users\/44"}],"replies":[{"embeddable":true,"href":"https:\/\/carleton.ca\/ventushelp\/wp-json\/wp\/v2\/comments?post=1593"}],"version-history":[{"count":5,"href":"https:\/\/carleton.ca\/ventushelp\/wp-json\/wp\/v2\/pages\/1593\/revisions"}],"predecessor-version":[{"id":1722,"href":"https:\/\/carleton.ca\/ventushelp\/wp-json\/wp\/v2\/pages\/1593\/revisions\/1722"}],"up":[{"embeddable":true,"href":"https:\/\/carleton.ca\/ventushelp\/wp-json\/wp\/v2\/pages\/497"}],"wp:attachment":[{"href":"https:\/\/carleton.ca\/ventushelp\/wp-json\/wp\/v2\/media?parent=1593"}],"wp:term":[{"taxonomy":"cu_page_type","embeddable":true,"href":"https:\/\/carleton.ca\/ventushelp\/wp-json\/wp\/v2\/cu_page_type?post=1593"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}