{"id":794,"date":"2022-06-13T10:13:18","date_gmt":"2022-06-13T14:13:18","guid":{"rendered":"https:\/\/carleton.ca\/ventushelp\/?page_id=794"},"modified":"2025-09-03T09:25:42","modified_gmt":"2025-09-03T13:25:42","slug":"managing-exam-accommodations","status":"publish","type":"page","link":"https:\/\/carleton.ca\/ventushelp\/faculty-support\/managing-exam-accommodations\/","title":{"rendered":"Managing Exam Accommodations"},"content":{"rendered":"\n<section class=\"w-screen px-6 cu-section cu-section--white ml-offset-center md:px-8 lg:px-14\">\n    <div class=\"space-y-6 cu-max-w-child-5xl  md:space-y-10 cu-prose-first-last\">\n\n            <div class=\"cu-textmedia flex flex-col lg:flex-row mx-auto gap-6 md:gap-10 my-6 md:my-12 first:mt-0 max-w-5xl\">\n        <div class=\"justify-start cu-textmedia-content cu-prose-first-last\" style=\"flex: 0 0 100%;\">\n            <header class=\"font-light prose-xl cu-pageheader md:prose-2xl cu-component-updated cu-prose-first-last\">\n                                    <h1 class=\"cu-prose-first-last font-semibold !mt-2 mb-4 md:mb-6 relative after:absolute after:h-px after:bottom-0 after:bg-cu-red after:left-px text-3xl md:text-4xl lg:text-5xl lg:leading-[3.5rem] pb-5 after:w-10 text-cu-black-700 not-prose\">\n                        Managing Exam Accommodations\n                    <\/h1>\n                \n                                \n                                    \n\n<p id=\"BacktoTop\">Instructors and Scheduling &amp; Examination Services (SES) share the responsibility for the provision of test\/exam accommodations to students with disabilities at Carleton.<\/p>\n\n\n                            <\/header>\n\n                    <\/div>\n\n            <\/div>\n\n    <\/div>\n<\/section>\n\n\n\n\n<div class=\"w-full max-w-xl mx-auto overflow-hidden bg-white rounded-lg shadow-lg cu-stackedlist cu-component not-contained not-prose\">\n    <h2 class=\"px-6 py-4 text-base font-semibold border-b rounded-t-lg md:text-xl bg-gray-50 text-cu-black-800\">\n        Table of Contents\n    <\/h2>\n    <div class=\"grid cu-scrollto cu-stackedlist--toc cu-stackedlist--1 md:grid-cols-1\">\n            <div class=\"space-y-1\">\n                    \n            <div class=\"pl-4 text-cu-red-700\">\n                <div class=\"flex gap-2 pb-3 text-base md:text-lg\">\n                    <span class=\"font-light text-cu-black-700\">\n                        1.\n                    <\/span>\n\n                    <a href=\"#mcintyre-examination-centre-mec-scheduling-examination-services\" class=\"font-medium hover:underline\">\n                        McIntyre Examination Centre (MEC) \u2013 Scheduling &amp; Examination Services\n                    <\/a>\n                <\/div>\n\n                            <\/div>\n                    \n            <div class=\"pl-4 text-cu-red-700\">\n                <div class=\"flex gap-2 pb-3 text-base md:text-lg\">\n                    <span class=\"font-light text-cu-black-700\">\n                        2.\n                    <\/span>\n\n                    <a href=\"#uploading-test-or-exam\" class=\"font-medium hover:underline\">\n                        Uploading Test or Exam to Ventus\n                    <\/a>\n                <\/div>\n\n                                        <div class=\"space-y-1\">\n                    \n            <div class=\"pl-10 text-cu-red-700\">\n                <div class=\"flex gap-2 pb-3 text-base md:text-lg\">\n                    <span class=\"font-light text-cu-black-700\">\n                        2.1\n                    <\/span>\n\n                    <a href=\"#exam-teaching-accommodations-summary\" class=\"font-medium hover:underline\">\n                        Exam Accommodations Summary\n                    <\/a>\n                <\/div>\n\n                            <\/div>\n            <\/div>\n\n                            <\/div>\n                    \n            <div class=\"pl-4 text-cu-red-700\">\n                <div class=\"flex gap-2 pb-3 text-base md:text-lg\">\n                    <span class=\"font-light text-cu-black-700\">\n                        3.\n                    <\/span>\n\n                    <a href=\"#services-for-in-person-in-term-quizzes-tests-or-midterms\" class=\"font-medium hover:underline\">\n                        Services for IN-PERSON In-Term Quizzes, Tests or Midterms\n                    <\/a>\n                <\/div>\n\n                                        <div class=\"space-y-1\">\n                    \n            <div class=\"pl-10 text-cu-red-700\">\n                <div class=\"flex gap-2 pb-3 text-base md:text-lg\">\n                    <span class=\"font-light text-cu-black-700\">\n                        3.1\n                    <\/span>\n\n                    <a href=\"#in-person-services-include\" class=\"font-medium hover:underline\">\n                        In-person services include&#8230;\n                    <\/a>\n                <\/div>\n\n                            <\/div>\n            <\/div>\n\n                            <\/div>\n                    \n            <div class=\"pl-4 text-cu-red-700\">\n                <div class=\"flex gap-2 pb-3 text-base md:text-lg\">\n                    <span class=\"font-light text-cu-black-700\">\n                        4.\n                    <\/span>\n\n                    <a href=\"#services-for-in-person-formally-scheduled-final-end-of-term-or-deferred-exams\" class=\"font-medium hover:underline\">\n                        Services for IN-PERSON Formally Scheduled Final, End-of-Term or Deferred Exams\n                    <\/a>\n                <\/div>\n\n                            <\/div>\n                    \n            <div class=\"pl-4 text-cu-red-700\">\n                <div class=\"flex gap-2 pb-3 text-base md:text-lg\">\n                    <span class=\"font-light text-cu-black-700\">\n                        5.\n                    <\/span>\n\n                    <a href=\"#services-for-online-in-term-quizzes-tests-or-midterms\" class=\"font-medium hover:underline\">\n                        Services for ONLINE In-Term Quizzes, Tests, or Midterms\n                    <\/a>\n                <\/div>\n\n                            <\/div>\n                    \n            <div class=\"pl-4 text-cu-red-700\">\n                <div class=\"flex gap-2 pb-3 text-base md:text-lg\">\n                    <span class=\"font-light text-cu-black-700\">\n                        6.\n                    <\/span>\n\n                    <a href=\"#services-for-online-formally-scheduled-final-end-of-term-or-deferred-exams\" class=\"font-medium hover:underline\">\n                        Services for ONLINE Formally Scheduled Final, End-of-Term or Deferred Exams\n                    <\/a>\n                <\/div>\n\n                            <\/div>\n                    \n            <div class=\"pl-4 text-cu-red-700\">\n                <div class=\"flex gap-2 pb-3 text-base md:text-lg\">\n                    <span class=\"font-light text-cu-black-700\">\n                        7.\n                    <\/span>\n\n                    <a href=\"#exam-support\" class=\"font-medium hover:underline\">\n                        Exam Support\n                    <\/a>\n                <\/div>\n\n                            <\/div>\n            <\/div>\n\n    <\/div>\n<\/div>\n\n\n\n<h2 id=\"mcintyre-examination-centre-mec-scheduling-examination-services\" class=\"wp-block-heading\">McIntyre Examination Centre (MEC) \u2013 Scheduling &amp; Examination Services<\/h2>\n\n\n\n<p>The <a href=\"https:\/\/carleton.ca\/ses\/exam-accommodations\/\">McIntyre Exam Centre (MEC)<\/a>, a division within SES, provides a range of in-person and online exam services to help course instructors with the accommodation of students registered with PMC and Equity Inclusive Communities (EIC).<\/p>\n\n\n\n<p>MEC offers a range of exam accommodation services for <strong>in-person<\/strong> and <strong>online<\/strong> tests and exams including, but not limited to:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><td><strong class=\"myprefix-text-bold\">In-Person Accommodations<\/strong><\/td><td><strong class=\"myprefix-text-bold\">Online Accommodations<\/strong><\/td><\/tr><\/thead><tbody><tr><td>\n<ul>\n<li>Extended time for fixed duration tests and exams<\/li>\n<li>Quiet location rooms with 30 students or less<\/li>\n<li>Computers equipped with various assistive technology<\/li>\n<li>Reader and Scribe Services<\/li>\n<li>Noise cancelling headphones<\/li>\n<\/ul>\n<\/td><td>\n<ul>\n<li>Building of test or exam in Brightspace<\/li>\n<li>Applying extra time to online tests and exams<\/li>\n<li>e-Proctoring services (Zoom or CoMaS)<\/li>\n<li>Emergency exam support through various channels<\/li>\n<li>Administration of in-person assessments for online or HyFlex courses<\/li>\n<\/ul>\n<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p><a href=\"#BacktoTop\">Back to Top<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"uploading-test-or-exam\">Uploading Test or Exam to Ventus<\/h2>\n\n\n\n<p>Once your NOE has been processed&nbsp;(i.e., once you have received an&nbsp;email&nbsp;from Ventus&nbsp;confirming the addition of an NOE), you can submit exam materials. Exam materials may be submitted via the&nbsp;<a href=\"https:\/\/i.carleton.ca\/mec\/upload\/\">MEC Exam Upload Form<\/a>. The upload form can be found on our intranet or via the Faculty Portal by following the steps below.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Log in to the Ventus Faculty Portal which will bring you to your Class List for the current semester.<\/li>\n\n\n\n<li>From the Class List, click on the course for which you have created an NoE.<\/li>\n\n\n\n<li>On the Course page, to the right of the NoE listing you created, click the blue \u201cView\u201d button.<\/li>\n\n\n\n<li>On the Notice of Examination screen, navigate to the section titled \u201cSubmit Exam Materials\u201d and click the link&nbsp;<a href=\"https:\/\/i.carleton.ca\/mec\/upload\/\">MEC Exam Upload form.<\/a><\/li>\n<\/ol>\n\n\n\n<p><a href=\"#BacktoTop\">Back to Top<\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"exam-teaching-accommodations-summary\">Exam Accommodations Summary<\/h3>\n\n\n\n<p>Below the NoE section of the Course page, you will see a summary of the accommodations required by students for the relevant course (PMC and SES are available to assist you with providing some of these accommodations).&nbsp; &nbsp;Clicking on either the \u201cExam Accommodations\u201d heading will drop down a list of all (test and exam) accommodations requested by PMC students enrolled in your course. Clicking on the blue question mark icon next to each accommodation will pop up a description of that accommodation. The following example shows the list of exam accommodations requested by&nbsp;<em>Test Student 1<\/em>:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1191\" height=\"595\" src=\"https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/Instructor-course_page-exam_accommodations_summary.png\" alt=\"Screenshot of the Course page and the Exam Accommodations summary, showing a list of 5 accommodations for Test Student 1 \" class=\"wp-image-1152\" srcset=\"https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/Instructor-course_page-exam_accommodations_summary.png 1191w, https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/Instructor-course_page-exam_accommodations_summary-160x80.png 160w, https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/Instructor-course_page-exam_accommodations_summary-240x120.png 240w, https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/Instructor-course_page-exam_accommodations_summary-768x384.png 768w, https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/Instructor-course_page-exam_accommodations_summary-400x200.png 400w, https:\/\/carleton.ca\/ventushelp\/wp-content\/uploads\/sites\/125\/Instructor-course_page-exam_accommodations_summary-360x180.png 360w\" sizes=\"auto, (max-width: 1191px) 100vw, 1191px\" \/><\/figure>\n\n\n\n<p><a href=\"#BacktoTop\">Back to Top<\/a><\/p>\n\n\n\n<h2 id=\"services-for-in-person-in-term-quizzes-tests-or-midterms\" class=\"wp-block-heading\">Services for IN-PERSON In-Term Quizzes, Tests or Midterms<\/h2>\n\n\n\n<h3 id=\"in-person-services-include\" class=\"wp-block-heading\">In-person services include&#8230;<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Reserved space\/seats for your PMC students that meets their accommodation needs<\/li>\n\n\n\n<li>Printing and distribution of exam materials<\/li>\n\n\n\n<li>Invigilation<\/li>\n\n\n\n<li>Delivery of the completed assessment to your academic department the following business day after it is written<\/li>\n<\/ul>\n\n\n\n<p><strong class=\"myprefix-text-bold\">Requests for in-person services can be made by submitting a Notice of Examination (NOE) through the <a href=\"https:\/\/ventus.carleton.ca\/instructor\/\">Ventus Faculty Portal<\/a>. <\/strong>Course Instructors are encouraged to submit NOEs for their term exams and assessments early in term. The deadline to submit an NOE is outlined in the <a href=\"https:\/\/i.carleton.ca\/mec\/exam-memo\/\">Examinations Memo<\/a> sent to all course instructors by Scheduling &amp; Examination Services (SES) before the term. MEC will accept NOEs after this deadline but <a href=\"https:\/\/i.carleton.ca\/mec\/exam-services-services-and-late-fees\/\">a late fee may be charged to the department<\/a>. NOEs received within 10 business days of the exam date are subject to space and proctor availability.<\/p>\n\n\n\n<p><strong>Please note:<\/strong> Only one (1) MEC service request is needed for each test\/exam. You are encouraged to submit an NOE even if you do not yet have any students with active exam accommodations. For questions about MEC services, please email us at <a href=\"mailto:examroom@cunet.carleton.ca\">ExamRoom<\/a>.<\/p>\n\n\n\n<p><a href=\"#BacktoTop\">Back to Top<\/a><\/p>\n\n\n\n<h2 id=\"services-for-in-person-formally-scheduled-final-end-of-term-or-deferred-exams\" class=\"wp-block-heading\">Services for IN-PERSON Formally Scheduled Final, End-of-Term or Deferred Exams<\/h2>\n\n\n\n<p>The same in-person services are available for formally scheduled final, end-of-term or deferred examinations; however, the process is different. You are not required to submit a test booking via the Ventus Faculty Portal. Please refer to the Final Examination Memo that you will receive once the formal exam schedule has been released.<\/p>\n\n\n\n<h2 id=\"services-for-online-in-term-quizzes-tests-or-midterms\" class=\"wp-block-heading\">Services for ONLINE In-Term Quizzes, Tests, or Midterms<\/h2>\n\n\n\n<p>SES can assist with applying and updating extra-time accommodations for PMC students writing online or in-person digital Brightspace exams. To request this services please submit your test information through the <a href=\"https:\/\/ventus.carleton.ca\/instructor\/\">Ventus Instructor Portal<\/a> and select \u201cDigital \u2013 Brightspace\u201d as the exam format when prompted. Requests for this service must be made by the accommodated exam request deadline as outlined in the <a href=\"https:\/\/i.carleton.ca\/mec\/examinations-memo\/\">Examinations Memo<\/a>.<\/p>\n\n\n\n<p>For information on other online exam services such as exam building and review, please refer to the <a href=\"https:\/\/i.carleton.ca\/mec\/examinations-memo\/\">Examinations Memo<\/a>.<\/p>\n\n\n\n<p><a href=\"#BacktoTop\">Back to Top<\/a><\/p>\n\n\n\n<h2 id=\"services-for-online-formally-scheduled-final-end-of-term-or-deferred-exams\" class=\"wp-block-heading\">Services for ONLINE Formally Scheduled Final, End-of-Term or Deferred Exams<\/h2>\n\n\n\n<p>The <strong>Online Exam Building Support<\/strong> and <strong>Online Accommodation Support<\/strong> are available for formally scheduled final, end-of-term, or deferred exams. The process to request these services is different. Please refer to the Final Examination Memo that you will receive once the formal exam schedule has been released.<\/p>\n\n\n\n<p><strong>No Service Option:<\/strong> If you prefer to setup PMC accommodations on your own, TLS offers <a href=\"https:\/\/carleton.ca\/brightspace\/instructors\/\">support for instructors<\/a> using Brightspace, including specific instructions for <a href=\"https:\/\/carleton.ca\/brightspace\/instructors\/setting-accommodations-in-brightspace\/\">setting accommodations for tests\/exams<\/a>.<\/p>\n\n\n\n<p><a href=\"#BacktoTop\">Back to Top<\/a><\/p>\n\n\n\n<h2 id=\"exam-support\" class=\"wp-block-heading\">Exam Support<\/h2>\n\n\n\n<p>Scheduling and Examination Services provide on-call and online exam support for in-person and online exams. For information on exam support services please visit the <a href=\"https:\/\/carleton.ca\/ses\/exam-support\/\">Exam Support page<\/a> on the SES website.<\/p>\n\n\n\n<p><a href=\"#BacktoTop\">Back to Top<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>McIntyre Examination Centre (MEC) \u2013 Scheduling &amp; Examination Services The McIntyre Exam Centre (MEC), a division within SES, provides a range of in-person and online exam services to help course instructors with the accommodation of students registered with PMC and Equity Inclusive Communities (EIC). MEC offers a range of exam accommodation services for in-person and [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":497,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_cu_dining_location_slug":"","footnotes":"","_links_to":"","_links_to_target":""},"cu_page_type":[23],"class_list":["post-794","page","type-page","status-publish","hentry","cu_page_type-faculty-support"],"acf":{"cu_post_thumbnail":""},"_links":{"self":[{"href":"https:\/\/carleton.ca\/ventushelp\/wp-json\/wp\/v2\/pages\/794","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/carleton.ca\/ventushelp\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/carleton.ca\/ventushelp\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/carleton.ca\/ventushelp\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/carleton.ca\/ventushelp\/wp-json\/wp\/v2\/comments?post=794"}],"version-history":[{"count":5,"href":"https:\/\/carleton.ca\/ventushelp\/wp-json\/wp\/v2\/pages\/794\/revisions"}],"predecessor-version":[{"id":1730,"href":"https:\/\/carleton.ca\/ventushelp\/wp-json\/wp\/v2\/pages\/794\/revisions\/1730"}],"up":[{"embeddable":true,"href":"https:\/\/carleton.ca\/ventushelp\/wp-json\/wp\/v2\/pages\/497"}],"wp:attachment":[{"href":"https:\/\/carleton.ca\/ventushelp\/wp-json\/wp\/v2\/media?parent=794"}],"wp:term":[{"taxonomy":"cu_page_type","embeddable":true,"href":"https:\/\/carleton.ca\/ventushelp\/wp-json\/wp\/v2\/cu_page_type?post=794"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}