{"id":99,"date":"2021-05-19T17:05:14","date_gmt":"2021-05-19T21:05:14","guid":{"rendered":"https:\/\/carleton.ca\/zoom\/?page_id=99"},"modified":"2023-10-31T09:28:37","modified_gmt":"2023-10-31T13:28:37","slug":"zoom-and-the-brightspace-calendar-tool","status":"publish","type":"page","link":"https:\/\/carleton.ca\/zoom\/zoom-and-the-brightspace-calendar-tool\/","title":{"rendered":"Zoom and the Brightspace Calendar Tool"},"content":{"rendered":"<p>When a Zoom meeting is scheduled through the Zoom tool in a Brightspace course, an entry will automatically be created for that meeting in the Brightspace Calendar. This will work whether the meeting is scheduled using the Brightspace Zoom tool itself or manually imported into a course\u2019s Zoom tool. Follow these links for instructions on <a href=\"https:\/\/carleton.ca\/zoom\/scheduling-a-zoom-meeting-in-brightspace\/\"><u>how to schedule meetings<\/u><\/a> and <a href=\"https:\/\/carleton.ca\/zoom\/importing-disassociating\/\"><u>how to import meetings<\/u><\/a> using the Brightspace Zoom tool.<\/p>\n<div class=\"columns\"><div class=\"columns__two\"><table style=\"height: 24px; width: 100%; border-collapse: collapse; border-style: solid; border-color: #dcdcdd;\" border=\"1\">\n<tbody>\n<tr style=\"height: 24px;\">\n<td style=\"width: 100%; background-color: #f5f5f5; height: 24px; border-style: solid; border-color: #dcdcdd;\"><strong>NOTE: <\/strong>Brightspace will not create Calendar entries for recurring meetings that are set to \u201cNo fixed time.\u201d Calendar entries for meetings of this sort need to be created manually (<u>click here for instructions<\/u>).<\/td>\n<\/tr>\n<\/tbody>\n<\/table><\/div>\n<table style=\"width: 100%; border-collapse: collapse; border-style: solid; border-color: #d6d2d2;\" border=\"1\">\n<tbody>\n<tr>\n<td style=\"width: 100%; border-style: solid; border-color: #d6d2d2;\"><strong>The event entry that the Zoom tool creates in the Brightspace Calendar provides students with the following information:<\/strong><\/p>\n<p><\/p>\n<ul>\n<li>The date and time of the meeting.<\/li>\n<li>The name of the Zoom meeting.<\/li>\n<li>The course to which the meeting belongs.<\/li>\n<li>The Zoom meeting ID.<\/li>\n<li>A hyperlink for joining the Zoom meeting.<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>When students access their Calendar via the navigation bar or <u>view the Calendar widget on the course homepage<\/u>, the \u201cAgenda\u201d display mode will prominently display the event entry for that day\u2019s Zoom meeting.<\/p>\n<p>If you have added a description for the Zoom meeting itself when creating it, this will not be displayed in the Calendar. However, it is possible to <u>edit the Calendar entry<\/u> to add further instructions and even links to course content.<\/p>\n<table style=\"height: 24px; width: 100%; border-collapse: collapse; border-style: solid; border-color: #dcdcdd;\" border=\"1\">\n<tbody>\n<tr style=\"height: 24px;\">\n<td style=\"width: 100%; background-color: #f5f5f5; height: 24px; border-style: solid; border-color: #dcdcdd;\"><strong><strong>NOTE: <\/strong><\/strong>In order for a change of settings to be reflected in the Brightspace Calendar entry, you must edit the meeting<span style=\"font-family: inherit; font-size: inherit;\"> using the Brightspace Zoom tool.<\/span>The tool is synched with your Carleton Zoom Pro account. As such, any change of settings made in the Brightspace Zoom tool will immediately be reflected in both your <a href=\"https:\/\/zoom.us\">https:\/\/zoom.us<\/a> account and your Zoom Desktop Client.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<table style=\"width: 100%; border-collapse: collapse; border-style: solid; border-color: #d6d2d2;\" border=\"1\">\n<tbody>\n<tr>\n<td style=\"width: 100%; border-style: solid; border-color: #d6d2d2;\"><em><strong>If you have created a passcode for your meeting, please be aware that the Brightspace Calendar entry neither displays the meeting\u2019s passcode nor embeds it in the hyperlink by default. Should you wish, you can <u>edit the Calendar entry<\/u> to include the passcode information.<\/strong><\/em><\/p>\n<p>Alternately, you can change the settings for your Zoom account to embed passcodes in your Zoom meeting links automatically. To do this:<\/p>\n<ol>\n<li>Log into your account at <a href=\"https:\/\/zoom.us\">https:\/\/zoom.us<\/a><\/li>\n<li>Click on the <strong>Settings<\/strong> tab in the menu at the far-left side of the screen.<\/li>\n<li>Under the <em>Security<\/em> settings, scroll down to &#8220;Embed passcode in invite link for one-click join.\u201d<\/li>\n<li>Click on the button to the right of the setting to toggle it on. (It will turn blue to show that it is enabled.)<\/li>\n<\/ol>\n<p>Now when you create a Zoom meeting, the passcode information will be included in the joining link. When students click on the link in their Brightspace Calendar, Zoom will automatically enter the passcode for them.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><strong>How to manually create Calendar entries for recurring Zoom meetings with no fixed time<\/strong><\/h3>\n<p><u>Recurring Zoom meetings<\/u> that are set to \u201cNo fixed time\u201d do not have a designated date\/time. As such, Brightspace cannot create event entries in the Calendar for them. However, you can create event entries for these manually.<\/p>\n<table style=\"height: 20px; width: 100%; border-collapse: collapse; border-style: solid; border-color: #e1e8f0;\" border=\"1\">\n<tbody>\n<tr style=\"height: 10px;\">\n<td style=\"width: 100%; border-color: #f0f0f0; background-color: #fcfcff; height: 10px;\"><strong>Step 1: Retrieve the Zoom meeting information.<\/strong><\/td>\n<\/tr>\n<tr style=\"height: 136px;\">\n<td style=\"width: 100%; height: 10px; border-style: solid; border-color: #e1e8f0;\">This section will explain how to add the Zoom plug-in to a module or sub-module in your Brightspace course. To learn how to add a new module in Brightspace, see <a href=\"https:\/\/carleton.ca\/brightspace\/instructors\/adding-modules-and-sub-modules\/\">Adding Modules and Sub-Modules<\/a>.<\/p>\n<p><\/p>\n<ol>\n<li>Log in to <a href=\"http:\/\/carleton.brightspace.com\">Brightspace<\/a> with your <em>MyCarletonOne<\/em> credentials.<\/li>\n<li>On the\u00a0<em>Brightspace<\/em>\u00a0homepage, locate your course in one of the following ways:\n<ul>\n<li style=\"list-style-type: none;\">\n<ul style=\"list-style-type: circle;\">\n<li>Click on the course tile under\u00a0the\u00a0<em>My Courses\u00a0<\/em>widget.<\/li>\n<li>Click the\u00a0<b>Course Selector Grid\u00a0<\/b><i><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/carleton.ca\/culearnsupport\/students\/wp-content\/uploads\/Screen-Shot-2020-11-02-at-8.15.40-PM.png\" width=\"22\" height=\"20\" data-imagetype=\"External\" \/>\u00a0<\/i>and select the course from the drop-down menu. If you are enrolled in more than 20 courses, you can search for the course name using the search bar.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li data-leveltext=\"%1.\" data-font=\"\" data-listid=\"2\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">In the navbar, click <\/span><b><span data-contrast=\"auto\">Content<\/span><\/b><span data-contrast=\"auto\">.<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\"><img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-1158 \" src=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/content-menu-1.png\" alt=\"\" width=\"658\" height=\"127\" \/><\/span><\/li>\n<li data-leveltext=\"%1.\" data-font=\"\" data-listid=\"2\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">In the <em>Table of Contents<\/em> sidebar, click the module <img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-3648 \" src=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Screen-Shot-2021-05-06-at-5.54.29-PM.png\" alt=\"\" width=\"18\" height=\"28\" \/>where your Zoom plug-in is located. <\/span><span data-contrast=\"auto\">\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 <\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\"><img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-1360 \" src=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/module-example.png\" alt=\"\" width=\"351\" height=\"147\" \/><\/span><\/li>\n<li>Click the<strong>\u00a0Zoom plug-in<\/strong> to access the list of meetings associated with your course.<img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-2802 \" src=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/Zoom-link.png\" alt=\"\" width=\"621\" height=\"91\" \/><\/li>\n<li>In the list of \u201cUpcoming Meetings,\u201d click on the title\/name of the recurring Zoom meeting to view the meeting\u2019s details.<\/li>\n<li>Scroll down to \u201cInvite Attendees.\u201d<\/li>\n<li>Right-click on the \u201cJoin URL\u201d link and select the \u201ccopy link\u201d option from the floating menu.<img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-2816 \" src=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/invite-attendees.png\" alt=\"\" width=\"622\" height=\"193\" \/><\/li>\n<\/ol>\n<table style=\"height: 24px; width: 100%; border-collapse: collapse; border-style: solid; border-color: #dcdcdd;\" border=\"1\">\n<tbody>\n<tr style=\"height: 24px;\">\n<td style=\"width: 100%; background-color: #f5f5f5; height: 24px; border-style: solid; border-color: #dcdcdd;\"><strong>NOTE:\u00a0<\/strong>If you have assigned a passcode for your Zoom meeting, this information is not included in the Zoom link by default. You must <u style=\"font-family: inherit; font-size: inherit;\">add it manually to the event entry<\/u><span style=\"font-family: inherit; font-size: inherit;\"> in order for students to be able to join the meeting.<\/span>Alternately, click here for instructions on <u>how to enable the \u201cEmbed passcode in invite link\u201d setting<\/u>.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<table style=\"height: 20px; width: 100%; border-collapse: collapse; border-style: solid; border-color: #e1e8f0;\" border=\"1\">\n<tbody>\n<tr style=\"height: 10px;\">\n<td style=\"width: 100%; border-color: #f0f0f0; background-color: #fcfcff; height: 10px;\"><strong>Step 2: Create an Event in the Calendar<\/strong><\/td>\n<\/tr>\n<tr style=\"height: 136px;\">\n<td style=\"width: 100%; height: 10px; border-style: solid; border-color: #e1e8f0;\"><\/p>\n<ol>\n<li>Click <strong>Tools<\/strong> in the navigation bar at the top of the course page.<span data-contrast=\"auto\"><img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-1141 \" src=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/tools-menu-2-1.png\" alt=\"\" width=\"505\" height=\"97\" \/><\/span><\/li>\n<li>Select <strong>Calendar<\/strong> from the dropdown menu.<\/li>\n<li>Click the <strong>Create Event<\/strong> button at the left side of the screen.<\/li>\n<\/ol>\n<p>This will bring you to a new page where you can program your settings for the Calendar entry and insert content.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<table style=\"height: 20px; width: 100%; border-collapse: collapse; border-style: solid; border-color: #e1e8f0;\" border=\"1\">\n<tbody>\n<tr style=\"height: 10px;\">\n<td style=\"width: 100%; border-color: #f0f0f0; background-color: #fcfcff; height: 10px;\"><strong>Step 3: Add your Zoom Link<\/strong><\/td>\n<\/tr>\n<tr style=\"height: 136px;\">\n<td style=\"width: 100%; height: 10px; border-style: solid; border-color: #e1e8f0;\"><\/p>\n<p>You will want to insert the Zoom meeting link that you copied into the \u201cDescription\u201d field, as well as any other instructions you may have pertaining to the meeting. There are two ways to paste the Zoom link:<\/p>\n<p><strong>Direct Paste<\/strong> by using the command Ctrl+V or Cmd+V, or by right-clicking anywhere in the \u201cDescription\u201d field and selecting the \u201cpaste\u201d option. Directly pasting the Zoom weblink will display the bare URL in full. Brightspace will automatically convert this into a clickable link.<\/p>\n<p><strong>Hyperlinking.<\/strong> If you would instead like to convert a section of text into a clickable link:<\/p>\n<ol>\n<li>Type in the text that you would like to hyperlink. (E.g., \u201cClick here to join the class!\u201d)<\/li>\n<li>Highlight the word or phrase that you would like to hyperlink. (I.e., click, hold, and drag your cursor over the words to select a section of text.)<\/li>\n<li>Click the <strong>Insert Quicklink<\/strong> <img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-100\" src=\"https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/Screen-Shot-2021-05-19-at-4.05.48-PM.png\" alt=\"\" width=\"20\" height=\"26\" \/>button (the \u201cchain link\u201d symbol) in the editing toolbar above.<\/li>\n<li>In the menu that opens, scroll down and select \u201cURL.\u201d<\/li>\n<li>Paste the Zoom meeting link that you copied into the \u201cURL\u201d field and click the <strong>Insert<\/strong> button below.<\/li>\n<\/ol>\n<p>The text that you have hyperlinked should now appear underlined and in a colour other than black. When students click on the hyperlinked word(s), it will supply the Zoom meeting information in their browser and prompt them to connect to the session.<\/p>\n<table style=\"height: 24px; width: 100%; border-collapse: collapse; border-style: solid; border-color: #dcdcdd;\" border=\"1\">\n<tbody>\n<tr style=\"height: 24px;\">\n<td style=\"width: 100%; background-color: #f5f5f5; height: 24px; border-style: solid; border-color: #dcdcdd;\"><strong>NOTE:\u00a0<\/strong>If there is a passcode associated with the Zoom meeting, students will be prompted to enter it in when they attempt to join the meeting. Include the passcode below the link in the \u201cDescription\u201d field so that students can locate it easily.If you have enabled the \u201cEmbed passcode in invite link\u201d setting, the passcode information will be part of the link.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<table style=\"height: 20px; width: 100%; border-collapse: collapse; border-style: solid; border-color: #e1e8f0;\" border=\"1\">\n<tbody>\n<tr style=\"height: 10px;\">\n<td style=\"width: 100%; border-color: #f0f0f0; background-color: #fcfcff; height: 10px;\"><strong>Step 4: Program the Event to be &#8220;Recurring&#8221;<\/strong><\/td>\n<\/tr>\n<tr style=\"height: 136px;\">\n<td style=\"width: 100%; height: 10px; border-style: solid; border-color: #e1e8f0;\">It is not necessary to create a separate event entry for every session using the same Zoom meeting link. The \u201cCreate Event\u201d settings page has the option to duplicate an event entry. To do this:<\/p>\n<ol>\n<li>Scroll down the &#8220;Create Event&#8221; page to the <em>When\u00a0<\/em>section.<img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-101 \" src=\"https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/create-zoom-calendar.png\" alt=\"\" width=\"485\" height=\"171\" srcset=\"https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/create-zoom-calendar.png 979w, https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/create-zoom-calendar-240x85.png 240w, https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/create-zoom-calendar-400x141.png 400w, https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/create-zoom-calendar-160x56.png 160w, https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/create-zoom-calendar-768x271.png 768w, https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/create-zoom-calendar-360x127.png 360w\" sizes=\"(max-width: 485px) 100vw, 485px\" \/><\/li>\n<li>Enter in the <strong>date<\/strong> and <strong>time<\/strong> details for the first occurrence of the event.<\/li>\n<li>Click on the <strong>Add Recurrence<\/strong> button below. A new menu will expand with settings for how often the event recurs, on which days of the week, and when the recurrence should end.<\/li>\n<li>Enter the scheduling details for the recurring event. (E.g., Weekly, every 1 week, Monday and Wednesday, until 5 December 2021.)<\/li>\n<li>Click the <strong>Create<\/strong> button at the bottom of the screen.<\/li>\n<\/ol>\n<p>Now the event entry that you have created will automatically be replicated as a series. Individual event entries will appear for each day of the recurrence and contain identical information.<\/p>\n<p><em><strong>If you later need to edit a single event entry or the entire series (e.g., to include a passcode, insert additional information, etc):<\/strong><\/em><\/p>\n<ol>\n<li>Select the event entry you would like to change. The event will expand to show the description.<\/li>\n<li>Click the <strong>Edit<\/strong> button at the bottom of the pop-up window.<\/li>\n<li>Make your adjustments to the settings and click <strong>Save<\/strong> at the bottom of the screen.<\/li>\n<li>If the event is part of a recurring series, a new settings pop-up window will appear asking whether you would like the changes to apply to:\n<ul>\n<li>All events in the series. (I.e., every instance of this recurring event entry.)<\/li>\n<li>Selected occurrence. (I.e., just the individual event entry you have changed.)<\/li>\n<li>Selected occurrence and all future occurrences. (I.e., this and every subsequent event entry in the recurring series.)<\/li>\n<\/ul>\n<\/li>\n<li>Click <strong>Update<\/strong> at the bottom of the pop-up window to apply your settings.<\/li>\n<\/ol>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><strong>How to manually create Calendar entries for recurring Zoom meetings with no fixed time<\/strong><\/h3>\n<p>Recurring Zoom meetings that are set to \u201cNo fixed time\u201d do not have a designated date\/time. As such, Brightspace cannot create event entries in the Calendar for them. However, you can create event entries for these manually.<\/p>\n<table style=\"height: 20px; width: 100%; border-collapse: collapse; border-style: solid; border-color: #e1e8f0;\" border=\"1\">\n<tbody>\n<tr style=\"height: 10px;\">\n<td style=\"width: 100%; border-color: #f0f0f0; background-color: #fcfcff; height: 10px;\"><strong>Step 1: Create an Event in the Calendar<\/strong><\/td>\n<\/tr>\n<tr style=\"height: 136px;\">\n<td style=\"width: 100%; height: 10px; border-style: solid; border-color: #e1e8f0;\"><\/p>\n<ol>\n<li>Click on Tools in the navigation bar at the top of the course page.<span data-contrast=\"auto\"><img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-1141 \" src=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/tools-menu-2-1.png\" alt=\"\" width=\"505\" height=\"97\" \/><\/span><\/li>\n<li>Select <strong>Calendar<\/strong> from the dropdown menu.<\/li>\n<li>Click the <strong>Create Event<\/strong> button at the left side of the screen.<\/li>\n<\/ol>\n<p><\/p>\n<p>This will bring you to a new page where you can program your settings for the Calendar entry and insert content.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<table style=\"height: 20px; width: 100%; border-collapse: collapse; border-style: solid; border-color: #e1e8f0;\" border=\"1\">\n<tbody>\n<tr style=\"height: 10px;\">\n<td style=\"width: 100%; border-color: #f0f0f0; background-color: #fcfcff; height: 10px;\"><strong>Step 2: Add a Content Link for the Course\u2019s Zoom Tool<\/strong><\/td>\n<\/tr>\n<tr style=\"height: 136px;\">\n<td style=\"width: 100%; height: 10px; border-style: solid; border-color: #e1e8f0;\"><\/p>\n<p>You will want to insert a quicklink to the Brightspace Zoom tool in the \u201cDescription\u201d field, as well as any other instructions you may have pertaining to the meeting. To do this:<\/p>\n<p><\/p>\n<ol>\n<li>Click anywhere in the <strong>Description<\/strong> field\u2019s HTML editor to place your typing cursor.<\/li>\n<li>Click on the <strong>Insert Quicklink<\/strong> <img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-100\" src=\"https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/Screen-Shot-2021-05-19-at-4.05.48-PM.png\" alt=\"\" width=\"20\" height=\"26\" \/>button (the \u201cchain link\u201d symbol) in the editing toolbar in the header of the HTML editor.<\/li>\n<li>Select the <strong>Content<\/strong> option from the pop-up menu.<img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-102 \" src=\"https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/content-quicklink.png\" alt=\"\" width=\"402\" height=\"252\" srcset=\"https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/content-quicklink.png 979w, https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/content-quicklink-240x151.png 240w, https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/content-quicklink-400x251.png 400w, https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/content-quicklink-160x100.png 160w, https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/content-quicklink-768x482.png 768w, https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/content-quicklink-360x226.png 360w\" sizes=\"(max-width: 402px) 100vw, 402px\" \/><\/li>\n<li>Navigate to your Zoom plug-in module in the menu.<img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-103 \" src=\"https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/insert-zoom.png\" alt=\"\" width=\"403\" height=\"157\" srcset=\"https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/insert-zoom.png 979w, https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/insert-zoom-240x93.png 240w, https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/insert-zoom-400x156.png 400w, https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/insert-zoom-160x62.png 160w, https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/insert-zoom-768x299.png 768w, https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/insert-zoom-360x140.png 360w\" sizes=\"(max-width: 403px) 100vw, 403px\" \/><\/li>\n<li>Click on the <strong>pencil<\/strong> symbol to the right of the Zoom plug-in to give the link a different name. (E.g., \u201cClick here to join the class!\u201d)<\/li>\n<li>Click the <strong>Insert<\/strong> button at the bottom of the window to create the Content Quicklink.<img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-104 \" src=\"https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/click-to-join-class.png\" alt=\"\" width=\"404\" height=\"260\" srcset=\"https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/click-to-join-class.png 979w, https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/click-to-join-class-240x155.png 240w, https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/click-to-join-class-400x258.png 400w, https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/click-to-join-class-160x103.png 160w, https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/click-to-join-class-768x495.png 768w, https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/click-to-join-class-360x232.png 360w\" sizes=\"(max-width: 404px) 100vw, 404px\" \/><\/li>\n<\/ol>\n<p>A clickable link will now appear in the \u201cDescription\u201d of the event entry. When students click on this link in the Calendar, they will be taken to the course\u2019s Zoom tool. They can join the Zoom meeting from there.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<table style=\"height: 20px; width: 100%; border-collapse: collapse; border-style: solid; border-color: #e1e8f0;\" border=\"1\">\n<tbody>\n<tr style=\"height: 10px;\">\n<td style=\"width: 100%; border-color: #f0f0f0; background-color: #fcfcff; height: 10px;\"><strong>Step 3: Program the Link to be &#8220;Recurring&#8221;<\/strong><\/td>\n<\/tr>\n<tr style=\"height: 136px;\">\n<td style=\"width: 100%; height: 10px; border-style: solid; border-color: #e1e8f0;\">It is not necessary to create a separate event entry for every session using the same Zoom meeting link. The \u201cCreate Event\u201d settings page has the option to duplicate an event entry. To do this:<\/p>\n<ol>\n<li>Scroll down the &#8220;Create Event&#8221; page to the <em>When\u00a0<\/em>section.<img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-101 \" src=\"https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/create-zoom-calendar.png\" alt=\"\" width=\"485\" height=\"171\" srcset=\"https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/create-zoom-calendar.png 979w, https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/create-zoom-calendar-240x85.png 240w, https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/create-zoom-calendar-400x141.png 400w, https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/create-zoom-calendar-160x56.png 160w, https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/create-zoom-calendar-768x271.png 768w, https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/create-zoom-calendar-360x127.png 360w\" sizes=\"(max-width: 485px) 100vw, 485px\" \/><\/li>\n<li>Enter in the <strong>date<\/strong> and <strong>time<\/strong> details for the first occurrence of the event.<\/li>\n<li>Click on the <strong>Add Recurrence<\/strong> button below. A new menu will expand with settings for how often the event recurs, on which days of the week, and when the recurrence should end.<\/li>\n<li>Enter the scheduling details for the recurring event. (E.g., Weekly, every 1 week, Monday and Wednesday, until 5 December 2021.)<\/li>\n<li>Click the <strong>Create<\/strong> button at the bottom of the screen.<\/li>\n<\/ol>\n<p><\/p>\n<p>Now the event entry that you have created will be replicated as a series. Individual event entries will appear for each day of the recurrence and contain identical information. But Brightspace will recognise the various events as being connected. If changes are made to one event in the series (e.g., updating settings, deleting an event), Brightspace will offer the option to apply the changes to the rest of the series.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><strong>Updating Zoom Meeting Event Entries<\/strong><\/h3>\n<p>If you later need to edit a single event entry or the entire series (e.g., to include a passcode, insert additional information, etc):<\/p>\n<ol>\n<li>Click <strong>Tools<\/strong> in the navigation bar at the top of the course page.<span data-contrast=\"auto\"><img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-1141 \" src=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/tools-menu-2-1.png\" alt=\"\" width=\"505\" height=\"97\" \/><\/span><\/li>\n<li>Select <strong>Calendar<\/strong> from the dropdown menu.<\/li>\n<li>Select the event entry you would like to change. The event will expand to show the description.<\/li>\n<li>Click the <strong>Edit<\/strong> button at the bottom of the pop-up window.<\/li>\n<li>Make your adjustments to the settings, and click <strong>Save<\/strong> at the bottom of the screen.<\/li>\n<\/ol>\n<p><em><strong>If the event is part of a recurring series, a new settings pop-up window will appear asking whether you would like the changes to apply to:<\/strong><\/em><\/p>\n<ul>\n<li>All events in the series. (I.e., every instance of this recurring event entry.)<\/li>\n<li>Selected occurrence. (I.e., just the individual event entry you have changed.)<\/li>\n<li>Selected occurrence and all future occurrences. (i.e., this event entry and every subsequent event entry in the recurring series.)<\/li>\n<\/ul>\n<p>Clicking <strong>Update<\/strong> at the bottom of the pop-up window will apply your settings.<\/p>\n<table style=\"height: 24px; width: 100%; border-collapse: collapse; border-style: solid; border-color: #dcdcdd;\" border=\"1\">\n<tbody>\n<tr style=\"height: 24px;\">\n<td style=\"width: 100%; background-color: #f5f5f5; height: 24px; border-style: solid; border-color: #dcdcdd;\"><strong>NOTE:\u00a0<\/strong>If you have created a recurring Zoom meeting with fixed dates\/times, the respective event entries in the Brightspace Calendar are considered a series. As such, when making changes to one event entry for that Zoom meeting, Brightspace will offer the same prompts as above.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2>Zoom Support<\/h2>\n<h4>Carleton Zoom Support Contact Information<\/h4>\n<p><strong><img decoding=\"async\" loading=\"lazy\" class=\"wp-image-477 alignright\" src=\"https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/Screen-Shot-2022-01-17-at-3.11.38-PM.png\" alt=\"\" width=\"75\" height=\"85\" srcset=\"https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/Screen-Shot-2022-01-17-at-3.11.38-PM.png 260w, https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/Screen-Shot-2022-01-17-at-3.11.38-PM-240x271.png 240w, https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/Screen-Shot-2022-01-17-at-3.11.38-PM-160x181.png 160w\" sizes=\"(max-width: 75px) 100vw, 75px\" \/><\/strong>Visit the<b><a href=\"https:\/\/itsjira.carleton.ca\/servicedesk\/customer\/portal\/15\/group\/107\">TLS Support Portal<\/a><\/b><\/p>\n<p><strong>Hours of Operation:\u00a0<\/strong> 8:30 am \u2013 4:30 pm, Monday-Friday (excluding university holidays).<\/p>\n\n<h4>Student Technical Support<\/h4>\n<p><strong><img decoding=\"async\" loading=\"lazy\" class=\"wp-image-477 alignright\" src=\"https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/Screen-Shot-2022-01-17-at-3.11.38-PM.png\" alt=\"\" width=\"75\" height=\"85\" srcset=\"https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/Screen-Shot-2022-01-17-at-3.11.38-PM.png 260w, https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/Screen-Shot-2022-01-17-at-3.11.38-PM-240x271.png 240w, https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/Screen-Shot-2022-01-17-at-3.11.38-PM-160x181.png 160w\" sizes=\"(max-width: 75px) 100vw, 75px\" \/><\/strong>Student support for educational technology applications is provided by the <a href=\"https:\/\/carleton.ca\/its\/contact\/\" target=\"_blank\" rel=\"noopener noreferrer\">ITS service desk<\/a>. Student-specific Zoom resources can also be found on the <a href=\"https:\/\/carleton.ca\/online\/online-learning-resources\/zoom-for-students-2\/\" target=\"_blank\" rel=\"noopener noreferrer\">Carleton Online website<\/a>.<\/p>\n\n<h4>Zoom&#8217;s Official Support Site<\/h4>\n<p><strong><img decoding=\"async\" loading=\"lazy\" class=\"alignright wp-image-2890\" src=\"https:\/\/carleton.ca\/brightspace\/instructors\/wp-content\/uploads\/zoom-icon2-240x209.png\" alt=\"\" width=\"101\" height=\"88\" \/><\/strong>Visit <strong><a href=\"http:\/\/support.zoom.com\">support.zoom.com<\/a><\/strong> for instructions, video tutorials, FAQs, and more. For quick support from Zoom&#8217;s technical experts,<strong> <a href=\"https:\/\/support.zoom.com\/hc\/en-us\/requests\/new\">submit a support request<\/a><\/strong>.<\/p>\n<p><strong>Phone:<\/strong> <a href=\"tel:18887999666\" target=\"_blank\" rel=\"noopener noreferrer\" data-auth=\"NotApplicable\" data-linkindex=\"2\">+1.888.799.9666<\/a> ext. 2.<\/p>\n<p><strong>Chat:<\/strong> Go to <a href=\"https:\/\/zoom.com\/\">zoom.com<\/a> and click the <em>Chat <\/em>icon <img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-567\" src=\"https:\/\/carleton.ca\/zoom\/wp-content\/uploads\/Screen-Shot-2022-04-07-at-11.43.09-AM.png\" alt=\"\" width=\"23\" height=\"22\" \/> in the lower-right corner to chat with Zoom&#8217;s virtual assistant.<\/p>\n\n","protected":false},"excerpt":{"rendered":"<p>When a Zoom meeting is scheduled through the Zoom tool in a Brightspace course, an entry will automatically be created for that meeting in the Brightspace Calendar. This will work whether the meeting is scheduled using the Brightspace Zoom tool itself or manually imported into a course\u2019s Zoom tool. Follow these links for instructions on [&hellip;]<\/p>\n","protected":false},"author":6,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","_mi_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":"","_links_to":"","_links_to_target":""},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.2 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Zoom and the Brightspace Calendar Tool - Zoom At Carleton<\/title>\n<meta name=\"description\" content=\"When a Zoom meeting is scheduled through the Zoom tool in a Brightspace course, an entry will automatically be created for that meeting in the Brightspace\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/carleton.ca\/zoom\/zoom-and-the-brightspace-calendar-tool\/\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"11 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/carleton.ca\/zoom\/zoom-and-the-brightspace-calendar-tool\/\",\"url\":\"https:\/\/carleton.ca\/zoom\/zoom-and-the-brightspace-calendar-tool\/\",\"name\":\"Zoom and the Brightspace Calendar Tool - Zoom At Carleton\",\"isPartOf\":{\"@id\":\"https:\/\/carleton.ca\/zoom\/#website\"},\"datePublished\":\"2021-05-19T21:05:14+00:00\",\"dateModified\":\"2023-10-31T13:28:37+00:00\",\"description\":\"When a Zoom meeting is scheduled through the Zoom tool in a Brightspace course, an entry will automatically be created for that meeting in the Brightspace\",\"breadcrumb\":{\"@id\":\"https:\/\/carleton.ca\/zoom\/zoom-and-the-brightspace-calendar-tool\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/carleton.ca\/zoom\/zoom-and-the-brightspace-calendar-tool\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/carleton.ca\/zoom\/zoom-and-the-brightspace-calendar-tool\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/carleton.ca\/zoom\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Zoom and the Brightspace Calendar Tool\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/carleton.ca\/zoom\/#website\",\"url\":\"https:\/\/carleton.ca\/zoom\/\",\"name\":\"Zoom At Carleton\",\"description\":\"Carleton University\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/carleton.ca\/zoom\/?s={search_term_string}\"},\"query-input\":\"required name=search_term_string\"}],\"inLanguage\":\"en-US\"}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Zoom and the Brightspace Calendar Tool - Zoom At Carleton","description":"When a Zoom meeting is scheduled through the Zoom tool in a Brightspace course, an entry will automatically be created for that meeting in the Brightspace","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/carleton.ca\/zoom\/zoom-and-the-brightspace-calendar-tool\/","twitter_misc":{"Est. reading time":"11 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/carleton.ca\/zoom\/zoom-and-the-brightspace-calendar-tool\/","url":"https:\/\/carleton.ca\/zoom\/zoom-and-the-brightspace-calendar-tool\/","name":"Zoom and the Brightspace Calendar Tool - Zoom At Carleton","isPartOf":{"@id":"https:\/\/carleton.ca\/zoom\/#website"},"datePublished":"2021-05-19T21:05:14+00:00","dateModified":"2023-10-31T13:28:37+00:00","description":"When a Zoom meeting is scheduled through the Zoom tool in a Brightspace course, an entry will automatically be created for that meeting in the Brightspace","breadcrumb":{"@id":"https:\/\/carleton.ca\/zoom\/zoom-and-the-brightspace-calendar-tool\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/carleton.ca\/zoom\/zoom-and-the-brightspace-calendar-tool\/"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/carleton.ca\/zoom\/zoom-and-the-brightspace-calendar-tool\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/carleton.ca\/zoom\/"},{"@type":"ListItem","position":2,"name":"Zoom and the Brightspace Calendar Tool"}]},{"@type":"WebSite","@id":"https:\/\/carleton.ca\/zoom\/#website","url":"https:\/\/carleton.ca\/zoom\/","name":"Zoom At Carleton","description":"Carleton University","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/carleton.ca\/zoom\/?s={search_term_string}"},"query-input":"required name=search_term_string"}],"inLanguage":"en-US"}]}},"acf":{"banner_image_type":"none","banner_button":"no"},"_links":{"self":[{"href":"https:\/\/carleton.ca\/zoom\/wp-json\/wp\/v2\/pages\/99"}],"collection":[{"href":"https:\/\/carleton.ca\/zoom\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/carleton.ca\/zoom\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/carleton.ca\/zoom\/wp-json\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"https:\/\/carleton.ca\/zoom\/wp-json\/wp\/v2\/comments?post=99"}],"version-history":[{"count":3,"href":"https:\/\/carleton.ca\/zoom\/wp-json\/wp\/v2\/pages\/99\/revisions"}],"predecessor-version":[{"id":875,"href":"https:\/\/carleton.ca\/zoom\/wp-json\/wp\/v2\/pages\/99\/revisions\/875"}],"wp:attachment":[{"href":"https:\/\/carleton.ca\/zoom\/wp-json\/wp\/v2\/media?parent=99"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}