The Board of Allocators accepts proposals from all undergraduate engineering students and faculty members. All proposals are considered, provided they benefit undergraduate engineering education at Carleton University. Funding is allocated once during the Fall and Winter academic terms. All proposals should be created and submitted using the proposal guide below. Once submitted online, the proposal will be reviewed by the CUESEF Chair, approved and may be posted on the website as an example. You will receive a confirmation email once your proposal has been submitted.
Important Dates
- Fall Semester
- Proposal Submission Opening Date: Monday, November 4th 2024
- Proposal Submission Due Date: Friday, November 29th 2024 at 11:59 PM
- Funding Allocation Decisions: Monday, December 9th 2024
- Refund Deadline: Friday Febuary 28th 2025
- Winter Semester
- Proposal Submission Opening Date: TBD mid February 2025
- Proposal Submission Due Date: TBD end of February 2025
- Funding Allocation Decisions: TBD early March 2025
- Refund Deadline: TBD end of May 2025
Proposal Guide
When making a proposal it is important to provide detail of what you are requesting and the purpose. Specifics are preferred over a general blanket proposal where a single sum of money is requested for multiple items with little description. In general, if there is a need, it’s worth a proposal. But remember, it’s up to you to convince the Board of Allocators of the worthiness of your proposal. Each proposal should seek to upgrade 1 lab room, but can (should) be an upgrade to as many courses as possible. Multiple applications may be submitted per person in order to request funding for multiple rooms per funding period. The order of submitting multiple applications will have no effect on the board’s decision of which is most meritorious. Larger, more expensive items can also be allocated funds over multiple terms in order to be purchased, however you will have to re-apply each term, reusing the older proposal with any necessary updates each subsequent time. A concise proposal is more effective and also more likely to be read in its entirety by the Board of Allocators. Each tier is treated like its own application and should include everything you’d need to operate the lab and whatever is applicable from the levels below (e.g. you need 3 oscilloscopes to run the lab but would like a function generator. In the application you’d have the 3 oscilloscopes under required for the lab to run and then the 3 oscilloscopes along with the function generator under better lab upgrade) A proposal featuring multiple tiers of partial funding demonstrates the work and intention of your request and considered more favourable to the board. This does not lessen your chances of obtaining full funding. Requests for Payment must be submitted (including original receipts) within 4 months of the date of purchase.
When submitting a proposal, the following information should be prepared:
- Support from the department chair and/or lab supervisor for the lab
- Number of students expected to benefit from this upgrade per year
- The expected lifespan of this lab upgrade before it will need another revamp.
- A cost breakdown spreadsheet using the provided template featuring
- Item names
- Links
- Quantities
- Costs
- Expected Lifespans
- Purposes in each lab
- An essay answering the following questions
- Why should this lab be upgraded and is accreditation related to this mandate?
- What is the history of this lab and these courses at Carleton?
- What are the highlights and bragging points if this upgrade were to be done?
- What is the impact on students and recruitment?
- What is the timeline for this upgrade?
- Will this lab be only for undergraduates? Or will there also be benefit for graduate students? If so, please elaborate and explain how funding will balanced between CUESEF’s undergraduate funding and graduate funds.
Templates and Examples
The two templates to use and populate for each application can be found here. Both should be downloaded and used for submitting your application without modifying the template or straying from the name guidelines. Be sure to complete ALL TABS in the Microsoft Excel document: Request Summary and Item Breakdown.
Example applications can be found here.
Past successful applications that the board found meritorious can be found here.
Submission Form
Please fill out all fields in the form below. Take special care to read the form before you begin, as some fields have changed from previous terms. For feedback on your planned application before the deadline, questions, or feedback about how this process could be better, email the CUESEF chair at cuesef.chair@gmail.com.